• Job Description

  Req#: 4529534
  The City of La Crosse is seeking to hire a full-time Assistant Clerk to become an essential member of the team. The purpose of this position is to perform a wide variety of clerical, reception, and administrative assistance tasks, some which may be confidential. Position maintains computer records and databases for various functions of the department, such as board and committee meetings and minutes, licenses and permits, elections, municipal ordinances, and other municipal records. This is a customer service focused position and will interact with members of the public daily. Starting wage for this non-exempt position is $20.63 per hour (75 hours bi-weekly). The working hours for this position are Monday through Friday, 8:00 a.m. to 4:30 p.m.
  Requirements: High school diploma or equivalent, vocational/technical training in an administrative professional program or office management, two years of progressively responsible clerical experience, including training in computer word processing and database management; or any combination of relevant education with a minimum of one-year recent clerical work experience that provides equivalent knowledge, skills, and abilities. Certified as a Notary Public within one year of employment. Strong organizational skills also required. Must be a resident of La Crosse County.
  Benefits: The City offers a comprehensive benefit package including medical insurance, voluntary dental and vision plan, Wisconsin Retirement Plan, flexible spending account, deferred compensation, Roth IRA, life insurance, income continuation insurance, paid holidays, vacation and sick leave, and a variety of wellness initiatives. Benefit perks: low medical plan premium costs having a $400 deductible, participation in the Wisconsin Retirement System with a 6.8% employer contribution, 10 paid holidays, ability to earn sick days and vacation time available as of date of hire.
  Selected candidate is subject to background check and post-offer/pre-employment drug screen. Applications must be received by June 14, 2024. To be considered, submit an employment application by visiting the City of La Crosse website and clicking on City Services, then clicking Career Opportunities or by visiting https://www.governmentjobs.com/careers/lacrossewi .
  Purpose of Position
  
  The purpose of this position is to perform a wide variety of clerical, reception, and administrative assistance tasks some which may be confidential. Position maintains computer records and databases for various functions of the department, such as board and committee meetings and minutes, licenses and permits, elections, municipal ordinances and other municipal records. The work is performed under general direction of the City Clerk and/or the supervision of the Deputy City Clerk.
  
  Essential Duties and Responsibilities
  
  The following duties are normal for this classification. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
  
  Reviews City regulated license applications, processes licenses, prepares reports, maintains database and performs all related duties according to State and local laws. Verified compliance prior to license issuance.
  
  Performs absentee ballot operations and all related duties. Maintains database according to Federal and State laws.
  
  Maintains voter registration files and database. Prints poll lists and other reports from registration records. Processes voter verification cards and registration suspension notices. Reconciles poll lists.
  
  Maintains and tracks changes to the Municipal Code of Ordinances; updates hardcopies as necessary.
  
  Digitizes departmental records for archives and maintains various records in compliance with record retention requirements.
  
  Prepares various meeting preparations including compiling meeting informational materials or exhibits, preparing agendas. May attend departmental meetings, and record, transcribe and distribute meeting minutes.
  
  Maintains records and/or databases for leases, contracts and agreements; including insurance analysis, city vehicle titles and other materials, street privilege permits, annexations, tax exempt, committee appointments, special assessments and Code of Ethics. Maintains bond book and various special projects.
  
  Processes expense reports, invoices, billing statements, purchase orders, requisitions and other financial transactions. Maintains petty cash records and performs transactions. Submits invoices for payment.
  
  Audits special payment checks. Matches invoices with payment checks and mails to vendors. Sorts monthly Council payment checks and prepares for mailing.
  
  Prepares correspondence, reports, forms, schedules and other materials from written and oral instructions. May compose routine correspondence, public notices, schedules and other materials for general distribution and/or approval of superior personnel. Sorts and files documents and other materials.
  
  Performs public reception and customer service tasks. Answers and routes telephone calls, takes and relays messages, assists customers filing and completing forms, registers voters, notarizes documents, provides routine information and refers inquiries/complaints to appropriate person or agency. Registers voters, processes voter registrations, notarizes documents, and processes City candidate paperwork. Greets and directs visitors. Schedules appointments and/or meetings, and conference room reservations.
  
  Maintains and updates department records and files.
  
  Maintains confidentiality of proprietary and personal information.
  
  Maintains regular and predictable on-site attendance.
  
  
  
  Additional Tasks and Responsibilities
  
  While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this classification and may also be performed by other unit members.
  
  Organizes and prepares statistical reports.
  
  Researches city legislation, leases, contracts, agreements, voting records, election results, licenses, etc.
  
  Assists co-workers with various tasks.
  
  Enters department payroll.
  
  
  Minimum Training and Experience Required to Perform Essential Job Functions
  
  High school diploma or equivalent, vocational/technical training in an administrative professional program or office management, two years of progressively responsible clerical experience, including training in computer word processing and database management; or any combination of relevant education with a minimum of one year recent clerical work experience that provides equivalent knowledge, skills and abilities. Certified as a Notary Public within one year of employment. Strong organizational skills also required. Typing speed/accuracy of 40 wpm.
  
  Physical and Mental Abilities Required to Perform Essential Job Functions
  
  Language Ability and Interpersonal Communication
  
  Ability to analyze and categorize data and information in order to determine the relationship of the data with reference to established criteria/standards. Ability to compare, count, differentiate, measure, assemble, copy and record and transcribe data and information. Ability to classify, compute and tabulate data.
  
  Ability to advise and provide interpretation to others how to apply policies, procedures and standards to specific situations.
  
  Ability to utilize a wide variety of descriptive data and information such as invoices, time sheets, requisitions, purchase orders, budget reports, department statistical reports, department forms, meeting agenda, meeting minutes, regulations, ordinances, statutes, maps, directories, correspondence and general operating manuals.
  
  Ability to communicate orally and in writing with department personnel, various city departments, the general public, department governing committee/board members, Common Council, news media representatives and the general public.
  
  Mathematical Ability
  
  Ability to add and subtract, multiply and divide, and calculate percentages, fractions, and decimals.
  
  Judgment and Situational Reasoning Ability
  
  Ability to use functional reasoning and apply rational judgment in performing diversified work activities.
  
  Ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against measurable criteria.
  
  Physical Requirements
  
  Ability to operate a variety of office equipment including computer terminal, printer, telephone, calculator/adding machine and photocopier/scanner.
  Ability to coordinate eyes, hands, feet and limbs in performing skilled movements such as rapid keyboard use.
  
  Ability to exert light physical effort in sedentary to light work, but which may involve some stooping, crouching, lifting, carrying, pushing and pulling.
  
  Ability to recognize and identify individual characteristics of colors, shapes and sounds associated with job-related objects, materials and tasks.
  
  Environmental Adaptability
  
  Ability to work under safe and comfortable conditions where exposure to environmental factors such as repetitive computer keyboard use and irate individuals poses a very limited risk of injury.
  
  
  The City of La Crosse is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

• About the company

  Welcome to the City of La Crosse! We are a city of over 50,000 situated alongside the great Mississippi River.

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