• Job Description

  Req#: R_00032011

  Job Posting Title:

  Assistant Director, Donor Relations

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  Hiring Department:

  Intercollegiate Athletics

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  Position Open To:

  All Applicants

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  Weekly Scheduled Hours:

  40

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  FLSA Status:

  Exempt

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  Earliest Start Date:

  Feb 29, 2024

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  Position Duration:

  Expected to Continue

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  Location:

  AUSTIN, TX

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  Job Details:

  General Notes

  Additional hours will be required to include early mornings, evenings, weekends, and holidays. This job is not suitable for remote work and is expected to work regular in-office hours. Travel is required.

  Responsibilities

  • Manage Annual Fund donor acknowledgement triggers, cycles and calendar; collaborate with Coordinator, Development Communications to plan and execute strategic donor touchpoints (including digital and physical collateral) to properly thank and recognize Annual Fund donors for their support. Track results to help inform and drive decisions about future initiatives and strategies.
  • Develop, deploy and ensure the fulfillment of tailored strategies to effectively steward Annual Fund donors at the Longhorn through Legacy levels as well as the Longhorn Foundation Student Member program.
  • Coordinate annual Membership Kit production and fulfillment (Annual Fund and Student Membership) with in-house designers and/or third-party vendors.
  • Oversee and manage Longhorn Foundation Student Member program and stewardship, including benefits/event planning and fulfillment, reporting and communications; identify new or enhanced ways to steward student members.
  • Plan and execute the annual Thanks Day initiative in partnership with Central Development.
  • Assist in the education of Annual Fund membership benefits to acquire new donors, retain existing donors and/or move donors to their next gift.
  • Oversee endowment donor stewardship, including reporting and donor communications; identify new or enhanced ways to steward endowment donors.
  • Coordinate the overall production and dissemination of customized non-annual acknowledgment letters on behalf of the VP and Director of Athletics and/or Executive Senior Associate Athletics Director.
  • Maintain an inventory of and manage re-ordering for Longhorn Foundation stationery, including birthday cards, staff notecards, blank cards, etc.
  • Manage a running inventory of donor awards and stewardship items; manage re-ordering or replenishing award items as needed.
  • Assist Director, Donor Relations and Special Events with giving society (DeLoss Dodds Leadership Team and United Texas Circle) stewardship planning and fulfillment, as well as all Longhorn Foundation benefits-related event planning and management.
  • Assist Director, Donor Relations and Special Events in planning and executing an annual Donor Appreciation Month tailgate event and special benefits schedule.
  • Support gameday management of hospitality clubs and spaces for football, basketball and baseball.
  • Consistently exemplify the core values and quality standards (Safety, Texas Hospitality, Teamwork, Efficiency) of Texas Athletics. Always act ethically. Proactively seek guidance when unsure or unclear of a law, rule or policy applicable to you or your department/sport program. Actively participate in assigned education and training programs. Comply with all laws, policies, rules and regulations set forth by the Board of Regents of The University of Texas System, The University of Texas at Austin, NCAA, Conference, or other governing body, including state and federal laws. Annually obtain prior written approval and report all outside activities and outside income. Report knowledge of, or reasonable cause to believe, violation(s) of state or federal laws, policies, rules, or regulations of the University, Conference, or NCAA to IA ARMCS or IA HR. Fully cooperate with any investigation by providing complete and accurate information when requested to do so by Texas Athletics and/or the NCAA and do not influence others in any way during an investigation. As an employee of the university, if you witness or receive information about sexual harassment, sexual assault, dating violence or stalking that involves a current student or employee, you have a duty to promptly report the incident to the University’s Title IX Coordinator or a Deputy Title IX Coordinator. Reports may be made by phone, email or online . An employee who does not report an incident or who makes a false report is subject to termination and may be charged with a criminal offense (Class A or Class B misdemeanor). For more information about employee responsibilities under Title IX, including information about confidential employee reporting exceptions, please visit the Title IX website at http://titleix.utexas.edu .

  Required Qualifications

  Bachelor's degree. Two years of experience in development, donor relations and/or stewardship or in an applicable intercollegiate athletics position. Strong organizational skills and attention to detail, along with a demonstrated ability to proactively think critically, and balance concurrent priorities. Strong attention to detail and a high standard of excellence. Ability to be flexible when confronted with a multitude of changing priorities. Must be able to multi-task and effectively prioritize multiple events, requests, and situations. Ability to work in a team environment where a project’s success is determined by both the individual and team’s efforts. Excellent communications skills, verbal and written. Intermediate to advanced proficiency with Microsoft Office software. Relevant education and experience may be substituted as appropriate.

  Preferred Qualifications

  More than one year experience in executing and planning events, and/or developing high-end special events/dinners or related experience in higher education or intercollegiate athletics. Stewardship fulfilment experience. Experience with budget management and vendor contract management. A familiarity with athletics fundraising.

  Driving Required

  This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

  Salary Range

  OPEN

  Working Conditions

  May work around standard office conditions. Repetitive use of a keyboard at a workstation. Use of manual dexterity. Climbing of stairs.

  Required Materials

  • Resume/CV

  • 3 work references with their contact information; at least one reference should be from a supervisor
  • Letter of interest

  Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

  Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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  Employment Eligibility:

  Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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  Retirement Plan Eligibility:

  The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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  Background Checks:

  A criminal history background check will be required for finalist(s) under consideration for this position.

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  Equal Opportunity Employer:

  The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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  Pay Transparency:

  The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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  Employment Eligibility Verification:

  If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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  E-Verify:

  The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

  • E-Verify Poster (English) [PDF]
  • E-Verify Poster (Spanish) [PDF]
  • Right To Work Poster (English) [PDF]
  • Right To Work Poster (Spanish) [PDF]

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  Compliance:

  Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

  The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

• About the company

  The University of Texas at Austin is one of the largest public universities in the United States. Founded in 1883, the university has grown from a single building, eight teachers, two departments and 221 students to a 350-acre main campus with 21,000 faculty and staff, 16 colleges and schools and more than 50,000 students.

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