Position Title: Assistant Director of Facilities & Safety

Organization: Jewish Family Service of San Diego

Department: Immigration Services Division – Migrant Shelter

Position Type: Full-Time (37.5+ hours/week), Exempt

Work Setting: Onsite

Reports To: Director of Facilities

Pay Range: $78,000 to $79,000/year

Total Compensation:

In addition to standard pay, compensation for this position includes:

• Comprehensive, low-cost healthcare coverage for employees
• Generous employer 401(k) contributions
• Employer-covered life insurance

Time Away from Work:

Being able to take time away from work is critical in bringing your best self to work. Time off benefits for this position include:

• Generous paid vacation time and sick leave
• 17 paid holidays, including Federal, Jewish, and floating holidays
• 2 Wellness Days to be taken any time during the year to support employees’ mental wellness

Position Overview:

Life-changing moments start here!

The Assistant Director of Facilities & Safety has the critical role in supporting the shelter operations for asylum seekers who have been released into the United States by the Department of Homeland Security. You will walk away from each day having invested in the lives of asylum-seekers while learning about border policies and their impact on vulnerable families and individuals from around the world.

The Assistant Director of Facilities & Safety is responsible for day-to-day facility and building systems maintenance and operations of the migrant shelter sites. The Assistant Director of Facilities & Safety has two direct reports and will serve as a liaison between the SDRRN Migrant Shelter Services sites and the agency’s Director of Facilities & Operations and the Director of San Diego Rapid Response Network (SDRRN) Supportive Services. This position will require a focus on operational excellence and interdepartmental collaboration.

Responsibilities :

• Manage and direct two Facilities Maintenance Technicians at the SDRRN Migrant Shelter Services sites
• Coordinate and manage, in partnership with migrant shelter property management, maintenance and operations at the migrant shelter properties
• Serve as a conduit/liaison on all facility and building systems maintenance and operations related matters between the Director of Facilities & Operations and the Director of SDRRN Supportive Services
• Manage and direct the maintenance and upkeep of migrant shelter sites; such as scheduled maintenance and deferred maintenance
• Manage and direct storage needs, workstations, office moves, and daily/monthly/quarterly/annual cleaning duties
• Manage the overall building systems (Fire, HVAC, Building alarm, etc.) procedures as well as develop policies as appropriate
• In partnership with the Director of Safety & Security and Director of Facilities & Operations, implement physical security as needed and conduct security & safety drills
• Manage and direct/oversee the completion of special projects
• Enforce OSHA and safety compliance practices; Maintain sites in accordance with the relevant regulations and safety codes
• In partnership with the Director of Facilities & Operations, develop policies and procedures that ensure OSHA and safety compliance practices
• Manage facility related needs for all onsite events, and offsite events as requested/needed
• Oversee outside vendors who service the facilities
• Track, prioritize, and complete projects in a timely manner
• Facilitate and manage the scheduling of repairs and maintenance / pre-maintenance activities
• Coordinate and facilitate regularly scheduled meetings with the Director of Safety & Security, Director of Facilities & Operations, site property manager(s), and the Director of SDRRN Supportive Services
• In partnership with the Director of Security & Safety and Director of Facilities & Operations, assist with site emergency preparedness, risk management, IIPP safety training, employee access security, and physical site security

Skills/Experience/Abilities That Are a Must-Have:

• Must have a valid CA driver's license, a clean driving record, insurance, a reliable personal vehicle, and a willingness to travel off-site
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Exceptional interpersonal and customer service skills (I.e., in-person, telephone, etc.)
• Ability to think critically
• Self-starter who thrives in dynamic and environment
• Experience with digital volunteer coordination platforms
• Strong team player
• Experience with coordinating and providing training opportunities
• Careful and thorough attitude with a good work ethic
• Good sense of direction and problem solving
• Strong coordination, organization, and management of multiple tasks in a busy work setting
• Work independently, problem-solve, and effectively resolve concerns
• Establish and maintain effective working relationships with staff, volunteers, community partners and others connected to the work
• Identify methods to maximize service effectiveness and efficiency
• Communicate clearly, both verbally and in writing
• Resilient, optimistic, and open to change
• Commitment to confidentiality of volunteer and guest personal identifying information
• Continuously strive for self-improvement
• Commitment to excellence and ability to provide high quality work

Physical Demands of the Job:

Must be able to

• Sit for extended periods of time
• Communicating verbally to groups of volunteers
• Sit or stand for long periods of time
• Reaching, bending, stooping
• Extended work with computer
• Lift up to 20 pounds

Important Notice:

Incomplete submissions will not be considered. Please, no phone calls. Please, principals only. Please, local candidates only (relocation is not provided).

About San Diego Rapid Response Network

Jewish Family Service of San Diego is a client-centered, impact-driven organization working to build a stronger, more resilient community. For over 100 years, Jewish Family Service has been a trusted resource for the entire community, offering an array of services that are always life-changing, and often life-saving. At Jewish Family Service, we believe our employees are the backbone of our Agency. We strive to ensure that each employee is treated with dignity and respect. Our goal is your success. Come work at JFS and be our partner in Moving Forward Together. To learn more about JFS, please visit jfssd.org.

*Jewish Family Service is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.