• Job Description

  Req#: JR29682

  Department

  College Programming and Orientation

  
  About the Department

  College Programming and Orientation

  
  Job Summary

  The Assistant Director of Pre-Orientation helps to create a stronger sense of community and affinity to the College and the University throughout the students’ college experience, with a particular emphasis on their transition into the University of Chicago. Working closely with the Associate Director of Pre-Orientation, other campus offices, and student planning committees, the Assistant Director leads the development and implementation of parts of various programs and events including the Chicago Urban Explorers Pre-Orientation, International Pre-Orientation, and the Phoenix Outdoor Program. The Assistant Director will also lead communications related to those programs. The Assistant Director will be responsible for building on-going connections with pre-orientation participants to increasing program and University affinity through intentional outreach and opportunities to continue engaging in program topics throughout the year. The Assistant Director will be responsible for serving on campus-wide committees and additional projects as assigned.

  Responsibilities

  • Coordinates logistics for assigned pre-orientation programs including event registration and recruitment, travel arrangements, transportation, reserving spaces, catering for training and events, negotiating contracts, developing relationships with vendors and campus partners, and purchasing supplies and materials.
  • Manages program marketing materials; writes, edits, and oversees the production and distribution of program-related publications; works with students and designers to develop and maintain information flow.
  • Manages event budgets, programming communications and outreach, and pre-orientation websites.
  • Completes project evaluation and program assessment, tracks data for each program, and assists in long-term planning and growth for pre-orientation programs and student leaders.
  • Manages continued engagement of participants through ongoing communications and opportunities for further engagement with program topics.
  • Recruits, selects, trains, and evaluates new and returning student staff for Pre-Orientation Programs; develops and implements student leader training and evaluation, develops student project assignments and timelines, and co-supervises Pre-Orientation Student Directors (3) and graduate intern.
  • Fosters a positive team dynamic among staff and student leaders.
  • Serves as a member of the College Programming and Orientation staff for the planning and development of various large-scale events and assists with other projects and duties as assigned.
  • Works closely with various offices on campus including Alumni Relations and Development, Campus and Student Life, Career Advancement, Center for Leadership and Involvement, College Academic Advising Office, College Admissions, College Center for Research and Fellowships, College Dean’s Office, Housing and Residence Life, University Community Service Center, Study Abroad, and others to plan and execute programs.
  • Coordinates with the students and staff to develop activities, programs, and initiatives related to student life, and/or community involvement. Develops and implements straightforward programming.
  • Advises, supports, and recommends concepts for programming to leaders of various organizations and programs.
  • Markets student activities programming throughout the year. Develops and implements protocols for evaluating the effectiveness of programs.
  • Performs other work as needed.

  
  Minimum Qualifications

  Education:

  Minimum requirements include a college or university degree in related field.

  
  Work Experience:

  Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

  
  Certifications:

  ---

  Preferred Qualifications

  Education:

  • Bachelors degree in a related field.
  • Master’s degree in higher education/college student personnel or related field.

  Experience:

  • Minimum 2 years of work experience in a related job discipline.

  Technical Skills or Knowledge:

  • Proficiency in Word, Excel, Outlook, and on-line organizational tools.
  • Familiarity with Adobe graphic design/web development environments.
  • Knowledge of college student development and event planning.
  • Familiarity with building and maintaining student engagement programs in an urban setting.
  • Familiarity with extended orientation best practices.

  Preferred Competencies

  • Strong verbal and written communication skills including excellent editing/proofreading.
  • Handle multiple concurrent projects with competing priorities.
  • Attention to detail and meeting deadlines.
  • A focus on building relationships and community through programming.
  • Work autonomously, taking initiative and utilizing strong problem-solving skills.
  • Maintain confidentiality/discretion at all times.
  • Handle stressful situations.
  • Critical thinking skills.
  • Attention to detail.
  • Creativity.

  Working Conditions

  • Office environment.
  • Some evening and weekend work.
  • Fast-paced environment.
  • Lift up to 50 lbs.
  • Push carts with up to 70 lbs. of material.
  • Sit at a computer for 4-6 hours.
  • Climbing up to 5 flights of stairs.
  • Walk for extended periods, possibly over rough or uneven terrain.

  Application Documents

  • Resume/CV (required)
  • Cover Letter, which is to include your interest in this position (required)
  • References Contact Information (3)(required)

  
  When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

  
  Job Family

  Student Affairs & Services

  
  Role Impact

  Individual Contributor

  
  Scheduled Weekly Hours

  37.5

  
  Drug Test Required

  No

  
  Health Screen Required

  No

  
  Motor Vehicle Record Inquiry Required

  No

  
  Pay Rate Type

  Salary

  
  FLSA Status

  Exempt

  
  Pay Range

  $58,656.00 - $65,000.00

  The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

  
  Benefits Eligible

  Yes

  The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook .

  
  Posting Statement

  The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

  Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

  All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

  The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

• About the company

  The University of Chicago is a private research university in Chicago, Illinois.

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