Description

FLSA-Classification

Non-exempt, Full-time

Salary

$27.47 per hour

Reports to

Program Director, LTW

Location

Lehman YABC 3000 E. Tremont Avenue Bronx, NY 10461

Program

Lehman Young Adult Borough Center (YABC)

Date

June 7, 2021

Organization Summary

East Side House, founded in 1891, is a 501(c) (3) organization that has served the South Bronx since 1963. The organization is dedicated to the community and focused on providing resources and opportunities. East Side House has identified that education is the foundation for economic improvement and through its youth education and technology programs it teaches skills to allow its students and clients to become more self-sufficient and independent. As a community resource the organization also provides services to families and a growing senior population. In 2020 the organization began food distribution as an additional way to provide economic support to the community we serve.

ESH is directly responsible for the administration of Lehmans Learning-to-Work Program, which enhances the schools academic component by offering additional academic support, career and education exploration, work preparation, skills development, and internships. Lehman Young Adult Borough Center (YABC) is an alternative afternoon and evening program designed to meet the educational needs of high school students who are behind in credits or have adult responsibilities that make it hard to attend school during the day. Students attend YABCs part-time in the afternoon or evening to earn a high school diploma. The YABC program re-engages high school students who are over-age and under-credited or have dropped out of high school.

The Assistant Program Director is responsible for assisting the Program Director in the supervision and management of the entire YABC program. The Assistant Program Director will directly manage systems related to the collection and implementation of program data to ensure that the program meets its contractual requirements. Additionally, they are responsible for the administration of the LTW internship component.

Primary Functions

Duties and Responsibilities shall include but are not limited to the following:

• Work in tandem with Program Director to ensure that the partnership between East Side House and the DOE site is in good standing
• Provide direct support for the Program Director in areas of staff management and development, as well as oversee, and administer the LTW internship program.
• Assist in the supervision of Student Advisors to ensure that attendance outreach goals are met daily, home visits are conducted when necessary, and student logs stay current. Ensure that post-secondary support and college exploration is incorporated into student engagement. Conduct regular documentation audits via Salesforce, Civic App, and other databases
• Conduct intake interviews with students and family members. Interviews may need to be conducted remotely via Department of Education approved platforms
• Manage the advisement of a student caseload primarily of students participating in the Learning to Work (LTW) program and provide added support in their academic, career, and personal goals. Some individual and group work will require the usage of remote platforms or be socially distant
• Ensure that all fiscal documents are being submitted in a timely manner, which include: bi-weekly internship payroll on Paycom and data reports to program funders
• Maintain updated records of all fiscal transactions for the year which include: monthly LTW internship budget
• Maintain ongoing contact with employers to learn of new internship and/or employment needs as well as problems arising from existing placements
• Solicit, develop and cultivate internship and/or job opportunities within the community including use of calls and visits to employers to maintain internship partner relations
• Reach the minimum number of internship enrollment by February 1
• Establish liaisons with corporate and nonprofit organizations for identification of employment and internship opportunities, and to provide workshops and mentoring opportunities for students including coordination with other community youth employment assistance programs
• Assist students in developing and achieving life/career goals that are assessed throughout LTW weekly seminars and during individual career exploration
• Assist students in job search, including resume and cover letter development, search strategies and interviewing skills
• Prepare and present curriculum to students on job readiness and related topics; facilitate interactive seminars
• Ensure the program establishes 3 to 5 new internship sites every year while maintaining necessary partnership contracts in order
• Maintain database tracking and reporting of each students progress and measurable outcomes including timely entry of case notes of weekly meetings and incidents, and employment
• Assist in making purchase orders for student incentives and special events
• Managing alumni events and alumni data tracking
• Refer students to academic and support services as needed
• Attend administrative meetings, program trainings and staff development
• Participate in civic and community building efforts, initiative, coalitions, and activities as assigned via East Side House
• Participate and help arrange field trips, special events and extracurricular activities

• Actively participate in assigned staff development trainings, team meetings, and program meetings
• Provide suggestions for program improvement and implementation
• Provide other program support functions as required

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

Required Skills/Experience

• Minimum B.A/ B.S.W. degree required.
• Minimum two years youth services experience required
• Excellent verbal, analytical, written, communication and organizational skills
• Strong interpersonal skills and time management skills
• Flexible and adaptable
• Previous supervisory experience strongly preferred
• Experience working in a school building preferred
• Ability to work in a team-oriented environment and multi-task
• Demonstrated knowledge of community service/ development
• Minimum intermediate knowledge and experience with Microsoft Office including Word and Teams / Google Suite, Zoom, and other applications.

Competencies

1. Problem Solving/ Analysis

2. Communication Proficiency

3. Customer Service/ Client Focus

4. Teamwork Orientation

5. Time Management/Ability to meet deadlines