• Job Description

  Req#: 217571

  As the Academic Medical Center and University Hospital for Albert Einstein College of Medicine, Montefiore Medical Center is nationally recognized for clinical excellence—breaking new ground in research, training the next generation of healthcare leaders, and delivering science-driven, patient-centered care. Montefiore is ranked among the top hospitals nationally and regionally by U.S. News & World Report. For more than one hundred years we have been innovating new treatments, new procedures, and new approaches to patient care, producing stellar outcomes, and raising the bar for medical centers in the region and around the world. As we build on this momentum, we continue to advance the practice of medicine and set the standard for excellence. To further support achieving these goals the System has implemented Infor’s Enterprise Resource Planning (ERP) system to include supply chain and materials management/inventory applications. Montefiore is recruiting for seasoned Supply Chain leaders to provide expertise, create efficiencies, realize financial savings, take full advantage of System technology, and add value for our Clinicians and Associates.

  Reporting to the Senior Director of Operations, the Associate Director Procure to Pay will be responsible for outstanding delivery of services in the Supply Chain Department for the procure to pay (P2P) function. These services include but are not limited to accounts payable, audit, and procurement. Responsible for business process excellence, standardization, customer service, and continuous improvement for the mission critical P2P function.

  The individual in this position must:

  (1) possess knowledge associated with the professional field of hospitals supply chain management, systems, and talent management.

  (2) have experience in the Supply Chain areas of the Procure-to-Pay function, ERP, and Vendor Management.

  (3) have demonstrated ability to apply associated theories, methods, and principles, to practice.

  (4) perform associated duties that are predominantly intellectual and varied in nature, requiring creative, analytical, evaluative, interpretive, and/or critical thinking; and

  (5) Exercise discretion and independent judgment, requiring only general supervision.

  (6) Possess a high-level proficiency with Excel, Word and standard computer programs required.

  (7) Possess excellent planning and critical thinking skills.

  (8) Possess a high level of self-motivation and attention to detail with excellent problem-solving and communication skills to successfully join a fast-paced, growth-oriented work environment in a cutting-edge field of business transformation.

  SUMMARY OF DUTIES AND RESPONSIBILITIES:

  • Manages day-to-day operations of the P2P department utilizing established KPIs.
  • Oversees team members’ work performance, offering guidance, training, and collaboration where needed and providing feedback to management.
  • Manage all activities in the accounts payable function, ensuring timely payments of vendor invoices, expense vouchers and maintaining accurate records.
  • Manage check runs, check requests and the processing of vendor invoices/credits.
  • Manage electronic payment methods such as wires, ACH, Zelle, and credit card.
  • Monitors and reconciles mission critical vendors statement to ensure availability of product/services.
  • Oversee department vendor correspondence related to invoice issues and discrepancies and ensure accuracy.
  • Ensure compliance of all accounts payable related deadlines and monthly closing process
  • Responsible for the efficient transacting of requests for products and services.
  • Ensures AP team members proactively review various work queues to avoid payment delays.
  • Reinforces the importance of timely responses to vendors and end users with special emphasis on senior levels of the organization.
  • Analyzes business needs and ensures that functional and technical requirements are documented.
    • Develops communication strategy and establishes communication plan.

  Performs necessary investigations, analyses, and evaluations to determine feasibility

  • • Prepares routine department status reports such as weekly open/aging payables and performance metrics.
    • Provide regular department status information to team members, including attending required meetings and following up on action items.
    • Ensures adherence to protocols, procedures, and project plans.

  • Provides direction and support to the department ensuring the team is informed of all changes, decisions, etc. that may affect the success of the department.

  • Establishes and maintains collaborative relationships within the system to obtain information and content from providers and colleagues to foster successful project completion.

  • Supports short and long term operational/strategic business activities - by developing, enhancing, and maintaining project information and models. Develops and implements effective/strategic business solutions through research and analysis of data and business processes.
    
  • Develops and manages best-practices and tools for performance improvement plan execution and management. Identifies and manages performance improvement dependencies and critical path issues.

  • Serves as an operational resource for internal team members for expedited problem identification and resolution, provision of project-specific updates, and team interactions and deadlines.

  • Concurrently coordinates and manages multiple projects across the Health System.

  • Adheres and assists with business operations and project specific quality documents (for example: SOPs, work plans/practices, training guides).

  EDUCATIONAL LEVEL:

  • High School diploma required. BS Science or Business Administration Degree or Associates Degree in related field with five years’ experience in a payables or procurement function preferred.

  KNOWLEDGEABLE IN :

  • Healthcare Supply Chain Management
  • Accounts Payable, Talent Management
  • ERP, Inventory Systems
  • Accounting principles.

  COMPUTER PROGRAMS/SOFTWARE OPERATED:

  • MS office suite
  • ERP and current supply chain information systems
  • Contract Management Software
  • GHX/EDI/On-Demand

  YEARS OF EXPERIENCE:

  • Minimum of three (3) years’ management experience in supply chain AP/Procurement.

  Department: Purchasing Bargaining Unit: Non Union Campus: TARRYTOWN Employment Status: Regular Full-Time Address: 555 South Broadway, Tarrytown
  Shift: Day Scheduled Hours: 8:30 AM-5 PM Req ID: 217571 Salary Range/Pay Rate: $108,750.00 - $145,000.00

  For positions that have only a rate listed, the displayed rate is the hiring rate but could be subject to change based on shift differential, experience, education or other relevant factors.

  To learn more about the “Montefiore Difference” – who we are at Montefiore and all that we have to offer our associates, please click here.

  Diversity, equity and inclusion are core values of Montefiore. We are committed to recruiting and creating an environment in which associates feel empowered to thrive and be their authentic selves through our inclusive culture. We welcome your interest and invite you to join us.

  Montefiore is an equal employment opportunity employer. Montefiore will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.

  N/A

• About the company

  Montefiore Medical Center is a premier academic medical center and the primary teaching hospital of the Albert Einstein College of Medicine in the Bronx, New York City.

Notice