• Job Description

  Req#: JR3509
  Associate Field Security Officer, Administration - GL C - Defined duration until December 2026
  The Administration Team ensures that:
  
  • The Global Fund (TGF) administration is aligned with the organizational strategy and priorities;
  • The management of administration services is based on effective policies for facility management, travel, conference management, asset management and security;
  • Administration services are delivered in a timely and efficient fashion in support of the Global Fund vision and mission.
  
  The Administration Team provides the overall vision and leadership for strategic administration resources management and provides appropriate information and measures for staff safety and security and support the HR Department for health and safety at work.
  As part of this mandate, the security and safety team is highly critical to safeguarding the organization and its staff both at the Global Health Campus (GHC) and when travelling on mission, particularly at times of increasing threats in ensuring that adequate security and safety policies and procedures are in place and implemented in order to minimize risks and liabilities for the organization.
  
  Under the oversight of the Senior Security Officer (SSO), the Associate Field Security Officer is responsible for providing support to ensure that the organization applies best standards and processes in respect to Duty of Care vis-à-vis its staff and the protection of the organization.
  This function falls under the Global Fund obligation to build a broad culture addressing the health, safety, security and well-being of employees and other related collaborators to the business. To do so, the organization is expected to develop and deploy appropriate travel risk management approaches to protect people from possible harm.
  Key Responsibilities
  Reporting to the Senior Security Officer, Administration, the Associate Field Security Officer will support the Senior Security Officer in:
  Security and Risk management
  • Preparing forecasts of the evolving security environment as well as security and operational responses, using analytical techniques and collaborative team research, support in planning and ensuring awareness of the current trends to enhance or adjust security programs.
  • Developing inclusive risk management strategies and drive planning using situational awareness, critical thinking, and logic to detect and interpret early signals, emerging trends and analysis of multi-dimensional threats that may impact security. Identifying the strengths and weaknesses of different solutions, conclusions, or approaches to problems.
  • Preparing and implementing security planning, security risk management documents and risk management-based security solutions through innovation and creativity. Providing written analysis of security trends and reporting of incidents. Participating in meetings and committees, preparing papers on security issues, delivering briefings and providing responses as needed.
  • Developing and implementing a strategic security framework tailored for field operations, reflecting TGF's global health mission and unique operational contexts.
  • Conducting security surveys and assessments, creatively leveraging tools and processes, identifying and recommending simple, reasonable, inclusive, effective and efficient security measures, including when there is incomplete, contradictory and/or fluid information.
  • Implementing and maintaining a functioning Security Communication System.
  • Travel security management of day-to-day TGF field missions.
  Training and Capacity Building:
  • Collaborating with the Associate Security Officer to develop specialized training programs for TGF staff and contractors on field security, emphasizing the unique challenges of working in various global landscapes.
  • Facilitating capacity building among local and international partners to enhance field security.
  Emergency Response and Crisis Management:
  • Under the supervision of the Senior Security Officer, ensuring the development and implementation of emergency response plans specific to field operations.
  • Playing a pivotal role in TGF's crisis management team, focusing on rapid and effective response strategies in field emergencies.
  Collaboration and Networking:
  • Collaborating closely with peers and colleagues, non-governmental organizations, diplomatic missions, and Host Government representatives.
  • Strengthening awareness and capacity of personnel by supporting the development, updates and delivery of contextually relevant security training and advice.
  • Building and maintaining strategic relationships with international and local security agencies, NGOs, and other relevant stakeholders.
  • Representing TGF in various security forums, enhancing the organization's presence and partnerships in global security.
  Security Technology and Innovation:
  • Leveraging technology and innovation to enhance security measures in field operations.
  • Staying abreast of the latest security technologies and practices relevant to global health and apply these to TGF's operations.
  Monitoring and Reporting:
  • Regularly monitoring and evaluating the effectiveness of security measures in place.
  • Assisting in building and enhancement of a robust Safety and Security framework in line with the concept of Duty of Care and related moral and legal obligations of the Global Fund Secretariat, to its employees and contractors, and to maintain their security and safety when working in the field.
  • Assessing risks and threats to the security of TGF, staff and consultants, applying recognized methodologies, and recommend the appropriate operational and technical measures to the Senior Security Officer;
  • Proposing, drafting, and implementing The Global Fund field security measures.
  • Organizing and conducting periodic assessments of security measures and equipment. Advising on gaps in security preparedness and recommending improvements and solutions. Ensuring procedures are updated in line with evolving travel tendencies;
  • Supervising the security providers, providing daily guidance, and conducting performance evaluations.
  • Under the supervision of the Senior Security Officer, coordinating the initial response to security incidents and escalate when required. Analysing and making recommendations based on lessons learned. Drafting detailed reports and keeping relevant statistics reflecting the security situation globally, including accidents and incidents.
  • Conducting risk assessments and consolidate recommendations to minimize health and safety at work issues, accidents and injuries and support HR for the production of reports;
  • Assisting the Senior Security Officer in travel security matters including the approval processes, mission planning and other field security activities.
  • Supporting the Global Fund’s response in case of crisis and emergencies related to security, in line with the Crisis management plan;
  • Acting as Officer In Charge for travel security in the absence of the SSO.
  • Assisting in the management of the GHC security.
  Subject to change by the Executive Director at any time at their sole discretion.
  Qualifications
  Essential:
  • University degree in Safety and Security Management or an equivalent qualification, social, international relations, government or law, or military/police academy degree,
  • Advanced first aid, fire safety and/or emergency rescue training certifications ,
  Desirable:
  • Project Management certification. Business Continuity Management qualification. MA degree in public or business administration, social or political sciences, international relations, government or law, or military academy degree
  Experience
  Essential:
  • Solid relevant professional experience in security management level including experience in an international development context with relevant military and/or police service.
  • Comprehensive knowledge of field security with at least 3 years in the field.
  Desirable:
  • Crisis management proficiency train i ng.
  • Proven experience in effectively communicating with diverse audience, including colleagues and external partners.
  • Proven experience in estab li shing and ma i ntaining good working relations.
  • Proven experience in independently planning, organizing and implementing work assignments, and identifying priority activities and adjusting priorities as required.
  Languages:
  Fluency in English. Knowledge of other languages would be an asset.
  Functional Competencies:
  • Business: Understanding of the organisational business mechanisms; operating knowledge of pragmatic and practical solutions that help translating ideas into specific plans, goals and KPIs within the Global Fund. Level 2;
  • Due Diligence: Ensuring an appropriate spend of money by means of making informed decisions and initiating actions only after investigating all facts, conditions, rules, laws, regulations, financial considerations, or any other such matters. Level 2;
  • Operational Policy: Knowledge of the Global Fund operational policies. Level 2;
  • Project management: Knowledge of project management principles to effectively navigate change. Ability to structure and manage processes, plans, stakeholders, budgets and resources to achieve scope, quality, cost and time goals efficiently. Level 2;
  • Risk: Knowledge of the risk management process: identification, aggregation, mitigation, monitoring and reporting of the risks associated with a grant making organisation that operated in high risk & challenging operating environments. Level 2.
  Technical Competencies:
  • Demonstrated knowledge and use of standard computer software. i.e., MS Office tools, Word, Excel, PowerPoint;
  • Experience in developing online training, as well as face to face for non- specialist audience(s);
  • Budgeting and project management experience.
  • CPP (Certified Protection Professional) or similar standards from the not-for- profit sector (UNDSS SCP).
  The Global Fund recruits top-tier talent for our open positions, in support of our mission to end AIDS, tuberculosis and malaria as epidemics.
  Explore our vacancies and apply on the Global Fund Careers recruitment system.
  More information on working at the Global Fund is available on the Careers section of our main website.
  Job Posting End Date
  22 February 2024

• About the company

  The Global Fund to Fight AIDS, Tuberculosis and Malaria is an international financing and partnership organization that aims to "attract, leverage and invest additional resources to end the epidemics of HIV/AIDS, tuberculosis and malaria to support att...

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