• Job Description

  Req#: C9419-24-0829?language=en&page=946&sort=publicationDateDesc

  Job summary

  Looking to gain experience in an administrative position within the healthcare sector?

  Look no further, this is a great opportunity that has arisen for an Administrative Assistant to work within our dynamic and highly functioning secretarial team at Hull. The post will be based in the Cellular Pathology Department atHull Royal Infirmary.

  This post will provide an excellent opportunity to gain knowledge and experience of a broad range of skills for future development.

  Main duties of the job

  The main duties will include dealing with correspondence from service users, ensuring referral to treatment and cancer pathway targets are met, sorting the incoming and outgoing Cellular Pathology reports.

  Primarily working with the team of Cellular Pathology Consultants and Cellular Pathology Laboratory Team, the successful candidate will have excellent communication skills, recent secretarial/administration experience. A sound knowledge of medical vocabulary would be an advantage, and essentially applicants will be proficient at audio-typing and have a working experience of digital dictation.

  The applicant will be expected to have a flexible approach to work, extremely well organised, exercise excellent organisational skills with the ability to prioritise and work under pressure; and must be able to work effectively as a team member with a willingness to learn.

  About us

  Our benefits

  We offer a range of benefits to support our staff including:

  • Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
  • 27 days holiday rising to 33 days (depending on NHS Trust service)
  • A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager at interview stage.
  • A variety of different types of paid and unpaid leave covering emergency and planned leave
  • Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
  • NHS Car Lease scheme and Cycle to Work scheme
  • An extensive range of learning and development opportunities
  • Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

  For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

  Date posted

  01 August 2024

  Pay scheme

  Agenda for change

  Band

  Band 2

  Salary

  £22,383 a year pro rata

  Contract

  Permanent

  Working pattern

  Part-time, Job share

  Reference number

  419-6496857-AT-PSD

  Job locations

  Hull Royal Infirmary

  Hull

  HU3 2JZ

  
  

  Job description

  Job responsibilities

  A full description of the role is available in the attachment: job description.

  Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.

  Working for the Trust

  Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

  Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.

  As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

  Armed Forces Friendly Employer

  We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

  COVID-19 Vaccination Requirements

  Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.

  Job description

  Job responsibilities

  A full description of the role is available in the attachment: job description.

  Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.

  Working for the Trust

  Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

  Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.

  As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

  Armed Forces Friendly Employer

  We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

  COVID-19 Vaccination Requirements

  Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.

  Person Specification

  Qualifications

  Essential

  • GCSE English Language, Grade C (4) or above ( or equivalent)
  • Word processing skills - RSA II ( or equivalent) Typing skills - RSA II ( or equivalent)

  Experience

  Essential

  • Previous clerical/administrative experience
  • Experience of working in a customer focused environment
  • Experience of using a variety of IT applications, including Microsoft Office

  Desirable

  • Experience typing medical reports
  • Experience in audio typing.

  skills, knowledge and ability

  Essential

  • Effective communication skills, verbal and written
  • Proficient audio typist with the ability to accurately transcribe complex audio tapes
  • Good organisational skills
  • Ability to assimilate new practices and knowledge
  • Ability to be flexible and to adapt to new demands
  • Ability to get on well with members of a team
  • Ability to work under own initiative and stay calm under pressure

  Desirable

  • Knowledge of office applications and procedures
  • Knowledge of medical terminology

  Person Specification

  Qualifications

  Essential

  • GCSE English Language, Grade C (4) or above ( or equivalent)
  • Word processing skills - RSA II ( or equivalent) Typing skills - RSA II ( or equivalent)

  Experience

  Essential

  • Previous clerical/administrative experience
  • Experience of working in a customer focused environment
  • Experience of using a variety of IT applications, including Microsoft Office

  Desirable

  • Experience typing medical reports
  • Experience in audio typing.

  skills, knowledge and ability

  Essential

  • Effective communication skills, verbal and written
  • Proficient audio typist with the ability to accurately transcribe complex audio tapes
  • Good organisational skills
  • Ability to assimilate new practices and knowledge
  • Ability to be flexible and to adapt to new demands
  • Ability to get on well with members of a team
  • Ability to work under own initiative and stay calm under pressure

  Desirable

  • Knowledge of office applications and procedures
  • Knowledge of medical terminology

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  York and Scarborough Teaching Hospitals NHS Foundation Trust

  Address

  Hull Royal Infirmary

  Hull

  HU3 2JZ

  
  

  Employer's website

  https://www.yorkhospitals.nhs.uk (Opens in a new tab)

  Employer details

  Employer name

  York and Scarborough Teaching Hospitals NHS Foundation Trust

  Address

  Hull Royal Infirmary

  Hull

  HU3 2JZ

  
  

  Employer's website

  https://www.yorkhospitals.nhs.uk (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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