• Job Description

  Req#: C9224-25-0123?language=en&page=346&sort=publicationDateDesc

  Job summary

  **Previous applicants need not apply**

  To assist in providing a comprehensive and professional secretarial service to clinical staff in the Trust, in conjunction with other secretaries working within the Team. The role will include audio typing, and liaising as necessary with other staff in the Team.

  Applications from job seekers who require current Skilled Worker Sponsorship to work in the UK are welcome and will be considered alongside all other applications. Job seekers should be aware that not all roles will be eligible for Skilled Worker Sponsorship. For further information visit UK Visas and Immigration - GOV.UK (www.gov.uk)

  Main duties of the job

  Typing of clinic letters to patients and other healthcare professionals with accuracy and attention to detail. Processing these letters to the patients and healthcare professionals. Checking outcomes of the clinic attendance. Answering phone. Scanning into patients EPR record.

  About us

  The Robert Jones and Agnes Hunt Orthopaedic NHS Trust (RJAH)is one of the leading orthopaedic hospitals in the country, with some of the highest levels of staff and patient satisfaction, as well as a strong reputation for research and innovation.

  Joining RJAH is more than just a job - we want our people to have the best opportunities to thrive in their role.We have a range of fantastic staff benefits on offer to everyone who joins RJAH and you'll have access to outstanding professional development opportunities and state-of-the-art facilities - including our recently-opened £6 million Headley Court Veterans' Orthopaedic Centre (the first unit of its kind in the UK).RJAH has strong links with a range of universities including Staffordshire, Keele, Glyndwr, Chester and Birmingham.The hospital is located on a site outside Oswestry in Oswestry, just off the A5. The nearest train station is in Gobowen, approximately two miles from the hospital. The station is part of the Chester to Birmingham line.We are based in North Shropshire, close to the border with North and Mid Wales. It is one of the most attractive parts of the country, with a rich historic culture and excellent transport links. It offers outstanding opportunities for anyone who enjoys an outdoor lifestyle or is looking to raise a family.

  Details

  Date posted

  07 May 2025

  Pay scheme

  Agenda for change

  Band

  Band 2

  Salary

  £23,615 a year pa pr

  Contract

  Fixed term

  Duration

  12 months

  Working pattern

  Part-time

  Reference number

  224-PA20250102321-A

  Job locations

  The Robert Jones and Agnes Hunt Orthopaedic Hospital

  Oswestry

  SY10 7AG

  
  

  Job description

  Job responsibilities

  To type clinic notes, operation notes, pre operative notes, ward notes, specialist reports, discharge summaries, conference notes and correspondence of varied medical terminology, accurately through audio typing distributing as necessary to the relevant healthcare professions. This work involves a significant use of word processing and the Trusts computer systems, SF4, PAS, EPR and Word Microsoft Office and digital dictation system.

  Process incoming mail and distribute as necessary on a daily basis.

  To scan documents into the correct section of the patients EPR record, performing a quality assurance check for each scanned document.

  To regularly check Big Hand for urgent dictation. Also checking for missing dictations and alerting the Medical Secretary.

  Ensure all clinical letters are completed and dispatched, where possible, within the10 day standard as directed by the Trust liaising with medical staff to encourage dictation and signing of letters in a timely fashion.

  Complete Inter Provider Transfer forms accurately to effectively coordinate patients pathway with other hospitals.

  Requesting external case notes and x-rays via IEP.

  The use of photocopying handling skills and fax machine skills to reproduce or fax documents as required.

  Ensure that all entries and information on the hospital computer systems such as PAS and EPR are accurate and complete.

  To liaise with the Medical Secretary and when directed to answer incoming telephone calls as well as carrying out external telephone calls.

  The ability to deal with frequent interruptions whilst maintaining levels of concentration.

  Job description

  Job responsibilities

  To type clinic notes, operation notes, pre operative notes, ward notes, specialist reports, discharge summaries, conference notes and correspondence of varied medical terminology, accurately through audio typing distributing as necessary to the relevant healthcare professions. This work involves a significant use of word processing and the Trusts computer systems, SF4, PAS, EPR and Word Microsoft Office and digital dictation system.

  Process incoming mail and distribute as necessary on a daily basis.

  To scan documents into the correct section of the patients EPR record, performing a quality assurance check for each scanned document.

  To regularly check Big Hand for urgent dictation. Also checking for missing dictations and alerting the Medical Secretary.

  Ensure all clinical letters are completed and dispatched, where possible, within the10 day standard as directed by the Trust liaising with medical staff to encourage dictation and signing of letters in a timely fashion.

  Complete Inter Provider Transfer forms accurately to effectively coordinate patients pathway with other hospitals.

  Requesting external case notes and x-rays via IEP.

  The use of photocopying handling skills and fax machine skills to reproduce or fax documents as required.

  Ensure that all entries and information on the hospital computer systems such as PAS and EPR are accurate and complete.

  To liaise with the Medical Secretary and when directed to answer incoming telephone calls as well as carrying out external telephone calls.

  The ability to deal with frequent interruptions whilst maintaining levels of concentration.

  Person Specification

  Qualifications/Training

  Essential

  • RSA level 2/or equivalent
  • Audio typing

  Desirable

  • English/Maths GCSE's or equivalent
  • AMSPAR diploma
  • ECDL/NVQ

  Experience

  Essential

  • Office experience

  Desirable

  • Completion of Medical Secretarial Course or equivalent

  Skills/Knowledge

  Essential

  • Good knowledge of medical terminology

  Aptitudes and Attributes

  Essential

  • Good communication / interpersonal skills
  • Able to display tact and discretion when dealing with sensitive and confidential information
  • Ability to organise and prioritise own work
  • Able to deal with frequent interruptions whilst maintaining levels of concentration

  Desirable

  • Team player/able to work flexibly
  • Able to use a variety of computer systems

  Person Specification

  Qualifications/Training

  Essential

  • RSA level 2/or equivalent
  • Audio typing

  Desirable

  • English/Maths GCSE's or equivalent
  • AMSPAR diploma
  • ECDL/NVQ

  Experience

  Essential

  • Office experience

  Desirable

  • Completion of Medical Secretarial Course or equivalent

  Skills/Knowledge

  Essential

  • Good knowledge of medical terminology

  Aptitudes and Attributes

  Essential

  • Good communication / interpersonal skills
  • Able to display tact and discretion when dealing with sensitive and confidential information
  • Ability to organise and prioritise own work
  • Able to deal with frequent interruptions whilst maintaining levels of concentration

  Desirable

  • Team player/able to work flexibly
  • Able to use a variety of computer systems

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  UK Registration

  Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

  Additional information

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  UK Registration

  Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

  Employer details

  Employer name

  Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust

  Address

  The Robert Jones and Agnes Hunt Orthopaedic Hospital

  Oswestry

  SY10 7AG

  
  

  Employer's website

  https://www.rjah.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust

  Address

  The Robert Jones and Agnes Hunt Orthopaedic Hospital

  Oswestry

  SY10 7AG

  
  

  Employer's website

  https://www.rjah.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

Notice