• Job Description

  Req#: C9325-25-0274?language=en&page=620&sort=publicationDateDesc

  Job summary

  An opportunity for a permanent Full-time Administrators to join our friendly and supportive team. We are looking for a conscientious and reliable person to work as Team Administrator at Woking Community Mental Health Recovery Service.

  The post holder will be responsible for the provision of a high quality administrative and secretarial service to the multidisciplinary team. You will need to have good organisational and interpersonal skills, an eye for detail and experience in a busy office environment. We are looking for a person who is hard working, flexible and able to prioritise their work.

  The post includes general office duties consisting of inputting patient details on electronic record system (SystmOne), supporting clinical staff, filing, photocopying, sorting post, scanning and uploading documents, liaising with patients, GPs and medics, Stationary & clinical supplies, meeting notes, dealing with enquiries by email and letter, telephone and typing letters. The successful candidate will have excellent clerical and typing skills and be able to communicate effectively with both patients and staff.

  We strongly encourage applicants to visit/contact the department prior to interview. Please contact Anna La Sala on 01483 4756318 or email anna.lasala@sabp.nhs.uk

  Main duties of the job

  • Receive & process referrals.
  • Process discharge paperwork & update system accordingly
  • Type all letters for the team.
  • Book appointments on patient record system/ update case notes on patient record system as required.
  • Take minutes at team meetings & transcribe accurately.
  • Answer telephone calls & relay messages in timely manner.
  • General admin tasks, i.e., typing/copying/scanning/printing/laminating etc.
  • Provide support to team members in setting up rooms for meetings.
  • Check & book rooms for other team members.
  • Receive/respond/forward emails in appropriate manner.
  • Monitor & raise purchase requisitions for stationary/supplies/services such as interpreters for the team.
  • Arrange clinic appointments.

  Please refer the job description for full details

  About us

  Surrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for people of all ages with mental ill-health and learning disabilities in Surrey and North East Hampshire. We also provide social care services for people with a learning disability in Croydon and ASD and ADHD assessment services in Hampshire.

  We actively seek to engage people who use our services and our communities in improving the mental wellbeing of the local population. We work closely with other NHS and voluntary sector organisations who provide services and support people who use services and carers.

  Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast.

  Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach.

  For international travel, both Gatwick and Heathrow airports are nearby.

  Please note that we reserve the right to close posts as soon as sufficient applications are received.

  We look forward to receiving your application!

  Details

  Date posted

  09 May 2025

  Pay scheme

  Agenda for change

  Band

  Band 3

  Salary

  £25,883 to £26,958 a year Incl 5% Fringe HCAS, pa, pro rata

  Contract

  Permanent

  Working pattern

  Full-time

  Reference number

  325-6857403-COMM-B

  Job locations

  Bridgewell House

  29 Claremont Avenue

  Woking

  GU22 7SF

  
  

  Job description

  Job responsibilities

  For more detailed information on the role and main responsibilities, please find the attached Job Description and Person Specification.

  Job description

  Job responsibilities

  For more detailed information on the role and main responsibilities, please find the attached Job Description and Person Specification.

  Person Specification

  Qualifications

  Essential

  • NVQ Level 3/RSA Level 3 or equivalent experience

  Experience

  Essential

  • Ability to work alongside other professionals/engage in integrated working to deliver high quality care and services
  • Experience working in administration and using appropriate IT
  • Experience working with members of the public both face to face and on the telephone

  Desirable

  • Understanding of medical terminology
  • Knowledge of SystmOne
  • Shorthand/Speedwriting
  • Work in an NHS / healthcare setting

  Person Specification

  Qualifications

  Essential

  • NVQ Level 3/RSA Level 3 or equivalent experience

  Experience

  Essential

  • Ability to work alongside other professionals/engage in integrated working to deliver high quality care and services
  • Experience working in administration and using appropriate IT
  • Experience working with members of the public both face to face and on the telephone

  Desirable

  • Understanding of medical terminology
  • Knowledge of SystmOne
  • Shorthand/Speedwriting
  • Work in an NHS / healthcare setting

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  Surrey and Borders Partnership NHS Foundation Trust

  Address

  Bridgewell House

  29 Claremont Avenue

  Woking

  GU22 7SF

  
  

  Employer's website

  https://www.sabp.nhs.uk/working-for-us (Opens in a new tab)

  Employer details

  Employer name

  Surrey and Borders Partnership NHS Foundation Trust

  Address

  Bridgewell House

  29 Claremont Avenue

  Woking

  GU22 7SF

  
  

  Employer's website

  https://www.sabp.nhs.uk/working-for-us (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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