• Job Description

  Req#: C0020-25-0798?language=en&page=786&sort=publicationDateDesc

  Job summary

  We are looking to appoint a self-motivated, enthusiastic, dynamic Community Administrator to join our Community Midwifery Team. The successful candidate will be required to provide administrative and secretarial support to the Community Midwife Matron and Team Leaders. You will operate within the Community Team and act as part of a wider inpatient administrative team.

  We are a well-established friendly team; we want you to thrive and excel in your role and will provide the resources to support your professional development and well-being.

  We provide high quality care to the women and families we care for. Our community team's work across three sites that include Heartlands Hospital, Good Hope Hospital and Solihull Hospital, but the primary base for this role will be at Solihull Hospital. Travel across sites on some occasions will be required.

  If you wish to have an informal discussion then please contact Claire Price - Interim Matron for Community Midwifery services claire.price3@uhb.nhs.uk

  Main duties of the job

  Provide secretarial support to the Matron and Community Team Leaders for Community Midwifery and the Birth Unit.

  Provide day to day diary management which includes arranging and coordinating meetings and resolving conflicting diary appointments.

  Produce copy/audio typing of correspondence, reports, presentations, and spreadsheets ensuring all documents are accurate and produced to a high standard within set timescales.

  Prepare and distribute agendas, minutes, reports, and associated papers, as well as photocopying and collating papers ensuring the Matron are fully briefed and prepared.

  Action all internal and external telephone enquires supporting the Matron by screening and diverting all calls as appropriate and giving advice and information in accordance with local policies and procedures.

  Arrange venues and appropriate hospitality for local, steering and user group meetings as required.

  To use Microsoft Office packages to produce correspondence, reports, presentations, and spreadsheets, as and when required ensuring they are accurate, produced to a high standard and in a timely manner.

  Prepare any statistic information as required and requested.

  Ensure the smooth running and efficiency of the community midwifery service and birth unit.

  Action all internal and external telephone enquires supporting the Matron by screening and diverting all calls as appropriate and giving advice and information in accordance with local policies and procedures.

  About us

  University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.

  Details

  Date posted

  09 May 2025

  Pay scheme

  Agenda for change

  Band

  Band 3

  Salary

  £24,169 to £25,674 a year

  Contract

  Permanent

  Working pattern

  Full-time, Flexible working

  Reference number

  304-9008361

  Job locations

  Solihull Hospital

  Lode Ln

  Solihull

  West Midlands

  B91 2JL

  
  

  Job description

  Job responsibilities

  *Please Note : For a detailed job description for this vacancy, please see attached Job Description*

  Job description

  Job responsibilities

  *Please Note : For a detailed job description for this vacancy, please see attached Job Description*

  Person Specification

  Qualifications

  Essential

  • * NVQ3 in administration or equivalent experience
  • * GCSE Grade C English and Mathematics, or equivalent

  Experience

  Essential

  • * At least 2 years' experience at administrative officer level
  • * Experience of dealing with the public
  • * Experience of I.T systems
  • * Knowledge of Microsoft Office Packages
  • * Experience of Diary/Appointment Management

  Additional Criteria

  Essential

  • * Good level of verbal and written communication skills
  • * Good keyboard/computer skills
  • * Ability to present information to others
  • * Ability to problem solve
  • * Excellent interpersonal skills
  • * Ability to priorities a work on own initiative
  • * Ability to take and transcribe minutes
  • * Assertiveness skills
  • * Ability to work under pressure and to meet tight deadlines
  • * Good presentation and task management skills.
  • * Ability to travel across site
  • * Team Player
  • * Punctual and conscientious
  • * Positive attitude

  Person Specification

  Qualifications

  Essential

  • * NVQ3 in administration or equivalent experience
  • * GCSE Grade C English and Mathematics, or equivalent

  Experience

  Essential

  • * At least 2 years' experience at administrative officer level
  • * Experience of dealing with the public
  • * Experience of I.T systems
  • * Knowledge of Microsoft Office Packages
  • * Experience of Diary/Appointment Management

  Additional Criteria

  Essential

  • * Good level of verbal and written communication skills
  • * Good keyboard/computer skills
  • * Ability to present information to others
  • * Ability to problem solve
  • * Excellent interpersonal skills
  • * Ability to priorities a work on own initiative
  • * Ability to take and transcribe minutes
  • * Assertiveness skills
  • * Ability to work under pressure and to meet tight deadlines
  • * Good presentation and task management skills.
  • * Ability to travel across site
  • * Team Player
  • * Punctual and conscientious
  • * Positive attitude

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  University Hospitals Birmingham NHS Foundation Trust

  Address

  Solihull Hospital

  Lode Ln

  Solihull

  West Midlands

  B91 2JL

  
  

  Employer's website

  https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)

  Employer details

  Employer name

  University Hospitals Birmingham NHS Foundation Trust

  Address

  Solihull Hospital

  Lode Ln

  Solihull

  West Midlands

  B91 2JL

  
  

  Employer's website

  https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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