• Job Description

  Req#: C0020-25-0252?language=en&page=639&sort=publicationDateDesc

  Job summary

  This is an excellent opportunity for the right candidate to join our award winning Payroll department at UHB. Based at Regent Court, near Five Ways Island in Birmingham City Centre, we provide payroll services to over 20 Trusts in the UK and have circa 100 staff.

  As an ever-expanding department, there are progression opportunities available on a regular basis. We expect our staff to be hard working, able to meet strict deadlines and work as part of a growing team. You will have responsibility for your own section of work, and after initial training will be expected to manage your own workload.

  Payroll is a vital component of the NHS and we embrace the challenges that the complexities of NHS terms and conditions give to us, to ensure our staff are paid accurately and on time.

  Main duties of the job

  1.Responsible for the data loading/processing of all information received electronically for weekly and monthly payrolls, including:

  *eTAD (Electronic Turnaround Documents)

  *T&A and Absence interface files

  *Allowance and deduction templates

  2.Assist in the production of weekly and monthly payroll processes.

  3.To run and distribute all payroll reports relating to payroll runs as detailed in the payroll processing control documentation.

  4.To run standard and ad-hoc reports as requested using ESR, Discoverer and Business Intelligence.

  5.To comply with department procedures and Trust Standing Financial Instructions and Regulations.

  6.To provide advice or assistance verbally, face to face or electronically to Colleagues, Managers, Customers and external agencies.

  7.To assist in the preparation of weekly and monthly processing timetables for the following tax year.

  8.To support the expenses team ensuring expense claims are input accurately to ESR and paid on time.

  9.General Payroll processing Responsibilities:

  *To build and maintain relationships with colleagues, staff from Customer organisations, managers and external organisations through effective communication;

  *To assist in providing data for audit and analytical reviews;

  *To review opportunities to develop the service delivery module

  About us

  We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

  Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

  Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

  UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

  University Hospitals Birmingham is a Smoke-Free premises hospital.

  Date posted

  03 February 2025

  Pay scheme

  Agenda for change

  Band

  Band 4

  Salary

  £26,530 to £29,114 a year

  Contract

  Permanent

  Working pattern

  Full-time, Flexible working

  Reference number

  304-1091753

  Job locations

  Regent Court

  Second Floor, 14, George Road

  Birmingham

  West Midlands

  B15 1NT

  
  

  Job description

  Job responsibilities

  *Please Note : For a detailed job description for this vacancy, please see attached Job Description*

  Job description

  Job responsibilities

  *Please Note : For a detailed job description for this vacancy, please see attached Job Description*

  Person Specification

  Qualifications

  Essential

  • *Minimum of 5 GCSE's at grade C or above to include Maths and English (E)
  • *ECDL or equivalent computer skills as a minimum (E)

  Experience

  Essential

  • *Experience of managing own workload (E)

  Additional Criteria

  Essential

  • *Excellent verbal and written communication skills
  • *Excellent customer care skills in promoting reputation of payroll function (E)
  • *Ability to interpret and correctly apply regulations to documents processed.(E)
  • *Ability to provide explanations of actions taken and other information both verbally and in writing and in a professional manner.(E)
  • *Ability to use specialised computerised application requiring expert knowledge to manipulate and retrieve data.(E)
  • *Ability to use Microsoft office software to complete existing templates and spreadsheets (E)
  • *Ability to prioritise workload and meet strict deadlines (E)
  • *Proven interpersonal skills to build and maintain relationships (E)
  • *Ability to adopt a flexible approach, working on own initiative as well as part of a team (E)
  • *Excellent telephone manner (E)
  • *Attention to detail and accuracy (E).
  • *Ability to work effectively with in a team (E)
  • *Confident, highly motivated and able to use own initiative (E)
  • *Ability to resolve problems effectively (E)
  • *Significant attention to detail (E)
  • *Flexible to meet deadlines when required (E)
  • *Be able to work flexibly to meet the needs of the service (E)
  • *Reliable, punctual, patient, pleasant disposition.(E)

  Person Specification

  Qualifications

  Essential

  • *Minimum of 5 GCSE's at grade C or above to include Maths and English (E)
  • *ECDL or equivalent computer skills as a minimum (E)

  Experience

  Essential

  • *Experience of managing own workload (E)

  Additional Criteria

  Essential

  • *Excellent verbal and written communication skills
  • *Excellent customer care skills in promoting reputation of payroll function (E)
  • *Ability to interpret and correctly apply regulations to documents processed.(E)
  • *Ability to provide explanations of actions taken and other information both verbally and in writing and in a professional manner.(E)
  • *Ability to use specialised computerised application requiring expert knowledge to manipulate and retrieve data.(E)
  • *Ability to use Microsoft office software to complete existing templates and spreadsheets (E)
  • *Ability to prioritise workload and meet strict deadlines (E)
  • *Proven interpersonal skills to build and maintain relationships (E)
  • *Ability to adopt a flexible approach, working on own initiative as well as part of a team (E)
  • *Excellent telephone manner (E)
  • *Attention to detail and accuracy (E).
  • *Ability to work effectively with in a team (E)
  • *Confident, highly motivated and able to use own initiative (E)
  • *Ability to resolve problems effectively (E)
  • *Significant attention to detail (E)
  • *Flexible to meet deadlines when required (E)
  • *Be able to work flexibly to meet the needs of the service (E)
  • *Reliable, punctual, patient, pleasant disposition.(E)

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  University Hospitals Birmingham NHS Foundation Trust

  Address

  Regent Court

  Second Floor, 14, George Road

  Birmingham

  West Midlands

  B15 1NT

  
  

  Employer's website

  https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)

  Employer details

  Employer name

  University Hospitals Birmingham NHS Foundation Trust

  Address

  Regent Court

  Second Floor, 14, George Road

  Birmingham

  West Midlands

  B15 1NT

  
  

  Employer's website

  https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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