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Job Description
- Req#: 2549
- Position Type:
Secretarial/Clerical/ Bookkeeper'); ' - Date Posted:
4/19/2024 - Location:
Madison Middle School - Date Available:
07/01/2024 - Closing Date:
04/29/2024 - High school diploma or equivalent
- Two (2) years of experience in a clerical position preferred
- Excel experience
- Account reconciliation experience
- Quicken or QuickBooks preferred
- Collects funds from all academic and athletic student events (e.g. ticket sales, yearbook purchases, etc.) to ensure the accuracy and timely completion of transactions
- Compiles financial information related to the school site (e.g. accounts payable/receivable, collecting, verifying, depositing all money collected, writing receipts, documentation for audits, classified staff, and substitutes, etc.) to provide the required documentation and/or processing information
- Maintains financial records related to student activities and/or events (e.g. ticket sales, yearbooks, dances, fundraisers, club activities, student projects, etc.) to ensure completeness and availability of records and compliance with district policy and established regulatory guidelines
- Monitors financial procedures with individuals responsible for school site financial operations (e.g. student activities, fundraiser, bookstore, Athletic Department, student clubs, etc.) to provide services within established guidelines
- Performs general clerical functions (e.g. answering the telephone, distributing mail, packages, supplies, scheduling, copying, faxing, etc.) to support site activities
- Prepares written materials and electronic financial information (e.g. receipt report, account status by a club, activity ticket revenue, student fees, gift/donation, etc.) to document activities, provide a reference, convey information, and comply with establishing financial, and legal and/or administrative requirements
- Processes financial information (e.g. all purchase orders, accounts payable, payment for officials/security for home athletic events, etc.) to update and distribute information, authorizing for action and/or complying with establishing accounting practices
- Reconciles financial data to maintain accurate account balances and ensure compliance with established accounting practices.
- Prepares and codes all accounts payable invoices for payment
- Corresponds with vendors to research shipment shortages, reviews errors on invoices, and corrects related problems
- Reviews travel vouchers
- Processes field trip requests
- Prepares and processes worker’s compensation first report of injury
- Draft letters and memos All applicants must apply online.
- High school diploma or equivalent
- Two (2) years of experience in a clerical position preferred
- Excel experience
- Account reconciliation experience
- Quicken or QuickBooks preferred
- Collects funds from all academic and athletic student events (e.g. ticket sales, yearbook purchases, etc.) to ensure the accuracy and timely completion of transactions
- Compiles financial information related to the school site (e.g. accounts payable/receivable, collecting, verifying, depositing all money collected, writing receipts, documentation for audits, classified staff, and substitutes, etc.) to provide the required documentation and/or processing information
- Maintains financial records related to student activities and/or events (e.g. ticket sales, yearbooks, dances, fundraisers, club activities, student projects, etc.) to ensure completeness and availability of records and compliance with district policy and established regulatory guidelines
- Monitors financial procedures with individuals responsible for school site financial operations (e.g. student activities, fundraiser, bookstore, Athletic Department, student clubs, etc.) to provide services within established guidelines
- Performs general clerical functions (e.g. answering the telephone, distributing mail, packages, supplies, scheduling, copying, faxing, etc.) to support site activities
- Prepares written materials and electronic financial information (e.g. receipt report, account status by a club, activity ticket revenue, student fees, gift/donation, etc.) to document activities, provide a reference, convey information, and comply with establishing financial, and legal and/or administrative requirements
- Processes financial information (e.g. all purchase orders, accounts payable, payment for officials/security for home athletic events, etc.) to update and distribute information, authorizing for action and/or complying with establishing accounting practices
- Reconciles financial data to maintain accurate account balances and ensure compliance with established accounting practices.
- Prepares and codes all accounts payable invoices for payment
- Corresponds with vendors to research shipment shortages, reviews errors on invoices, and corrects related problems
- Reviews travel vouchers
- Processes field trip requests
- Prepares and processes worker’s compensation first report of injury
- Draft letters and memos
Please send your resume and letter of interest to Dr. Jones, Principal @dougjones@madison-schools.com.
Job Title: Bookkeeper
Reports To: Building Principal
FLSA Status: Non-Exempt
POSITION SUMMARY
The Bookkeeper is responsible for all aspects of payroll, accounting, and maintenance of all district financial records and timely filing of required district reports.
QUALIFICATIONS
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk; sit; use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must regularly lift and move up to 55 pounds and occasionally up to 75 pounds. Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is a standard office setting and school/classroom combined with a server room. The noise level in the work environment is usually low to moderate and occasionally high.
- Position Type:
About the company
In addition to Ridgeland, the district serves the cities of Flora and Madison, a small portion of Jackson that lies in Madison County, the community of Camden, and most rural areas in Madison County.