Introduction

The goal of the City of Charlotte’s General Services Department is to guide agencies through innovative and efficient deployment of resources to meet their missions and fulfill the needs of the City in a rapidly evolving and complex environment. The Department will design and deliver expanded, shared services across departments and for the City of Charlotte to improve performance and save taxpayer money. General Services consists of capital project management, fleet services, procurement, property management, and other support services. The Department guides city departments through innovative and efficient deployment of resources to meet their missions.

Function

Professional

Summary

The Budget and Finance Analyst is responsible for general financial and administrative support within the Department of General Services. He/she supports the Fleet Management Division in their customer billing process, performs department-wide accounts payable (AP) activities and financial transactions in the City’s Munis system.

Major Duties and Responsibilities

Responsible for Fleet Management chargebacks to City Departments, Mecklenburg County, and others partners Enter requisitions for purchase orders or other requests to process vendor payments Serve as a Procurement Card holder for the Department Resolve issues with vendor payments and coordinate with General Services and Finance Department staff to resolve discrepancies Process department’s AP transactions, including, but not limited to employee reimbursements, dues and subscriptions, one-time vendor payments, and payments to financial partners. Assist with training for Munis end users in the department and provide direction on accounting practices and city policies. Training may involve one-on-one instruction and/or small and large group settings Research and investigate issues that arise with Munis and provide timely responses and solutions Process journal entries to transfer budget and/or expenses to appropriate accounts Assist with the annual year-end closing process and new period opening for invoices, purchase orders and other financial transactions Submit reports on general financial information regarding purchasing, spending, and operating account balances Communicate with vendors on the City’s process and policies and assist with maintenance of vendor files in MUNIS Work with the Operating Budget Supervisor on other special projects as assigned

Knowledge, Skills & Abilities

Knowledge of principles and practices of local government finance and accounting Ability to work independently with minimum supervision Strong organizational and time management skills Ability to communicate effectively, orally and in writing Intermediate Microsoft Word and Excel skills with an ability to master other job- related software such as ERP systems (Munis) and the finance components of other systems Strong critical thinking and analytical skills Effective training skills in one-on-one and small and large group settings

Preferred Qualification

Bachelor’s Degree in Public or Business Administration, Accounting or other closely related field 3 – 5 years of finance and budgeting experience Expertise with Munis or similar ERP system

Minimum Qualifications

A high school diploma and three (3) years of related experience or an Associate’s Degree and one (1) year of experience or equivalent combination of education, work experience, and relevant industry/job specific knowledge, skills, and/or certifications may be considered

Salary

$56,011 - Commensurate with experience

Conditions of Employment

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check. Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports. Please note that all job offers are contingent upon an applicant successfully passing a new hire background check and drug screening. If an applicant does not pass the background check, the offer will be rescinded. The City of Charlotte is an Equal Opportunity Employer.

How To Apply

Apply online. Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job. You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays. Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.

Benefits

The City of Charlotte provides a comprehensive benefits package to all employees. Click here to learn more about the City of Charlotte’s benefits. The City of Charlotte is a drug and alcohol-free workplace.

In Conclusion

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