• Job Description

  Req#: 4962904

  
  

  What you will do for Harris County Precinct 2:

  Under direct supervision of Admin/Budget Manager, provides administrative and clerical support to the department.
  
  

  Duties and Responsibilities:
  

  • Assist with budgeting, tracking and review of estimates, purchase orders and invoices, aging report and vendor payment.
  • Enters purchase requisitions into the Agency’s financial system. Assigns correct account codes and budget years. Ensures that requested purchase orders are issued correctly and timely. Follows all applicable procurement/purchasing policies. Ensures that invoices are approved and submitted for payment in a timely manner and confirms that fees are aligned with purchase orders. Process invoices and purchase orders for payment bi-weekly, includes all job related expenses, & overhead expenses for 52 parks.
  • Assist in Setting up vendors, created Purchase Orders, and paid multiple vendor invoices per month. Assists vendors with invoicing/purchasing issues. Monitors the status of outstanding purchase orders in order to un-encumber funds at the end of the fiscal year. Communicates with vendors regarding outstanding invoices. Serves as liaison to vendors and department staff, established purchase orders. Collaborates with Procurement in defining terms of purchase orders, contracts & payments for project deliverables.
  • Assist Plan, develop, and implement recreation program for patrons of all ages. Provides excellent customer service; answers questions; conducts facility tours; provides assistance; responds to complaints from participants.

  
  

  Harris County is an Equal Opportunity Employer
  https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
  If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.
  
  This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

  Education:

  • High school diploma or G.E.D. equivalent from an accredited educational institution.

  Knowledge, Skills, and Abilities:
  

  • Proficient working knowledge of computers, office equipment and related software comprised of Microsoft Word, Excel, Access, and Outlook
  • Working knowledge of departmental policies, procedures and guidelines is preferred.
  • Must have strong written and verbal communication skills
  • Must be able to multi-task and adapt in a rapidly changing environment

  
  

  
  

  
  

  
  

  NOTE : Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. See Resume will not be accepted for qualifications.

  Education:

  • Bachelor’s Degree in Business or a related field from an accredited college or university (preferred)

  
  

  
  

  Position Type and Typical Hours of Work:

  • Full-time | Monday - Friday; 7:00 a.m. to 3:30 p.m.

  • Hours may vary based on business needs of the department and some weekend, evening hours or holidays may be required during special events.

  Location

  • 2301 W Nasa Rd, Webster, TX 77598

  Reporting Relationships

  • Reports To Position: Admin/Budget Manager
  • Supervises Positions: None

  Work Environment and Physical Demands:
  

  • This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Noise level in the work environment is usually average.
  • This is largely a sedentary role; however, some filing is required. This would require the ability to lift files of up to 50 lbs, open filling cabinets and bend or stand as necessary.
    
    
    

  
  

  
  

  Employment may be contingent on passing a drug screen and meeting other standards.
  
  Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

• About the company

  Office of Commissioner Tom S. Ramsey, P.E.

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