• Job Description

  Req#: 4811921

  NOTICE OF LIMITED APPLICATIONS

  This posting is limited to the first 100 applications received.When that number is reached the posting will be automatically removed.

  Career Opportunity

  The city of Las Vegas invites applications for Buyer. This position performs performs a variety of technical duties involved in the procurement of materials, supplies, services and equipment for city departments and operations in accordance with Nevada Revised Statutes; prepares solicitation packages and contract terms, assisting in the development of technical specifications; administers the solicitation and contract award process including assisting departments in the performance of contract administration; negotiates and maximizes the cost savings and supplier service level for the city; and performs a variety of technical tasks related to assigned area of responsibility.

  Distinguishing Characteristics

  Buyer: This is the entry/full journey level class within the Buyer series. Employees at this level are expected to perform a full range of duties with only occasional instruction or assistance, which may be preceded by a brief learning period. Employees are fully aware of the operating procedures within the work unit.

  Supervision Received and Exercised

  Buyer Receives general supervision from the Quality Assurance Administrator or higher level purchasing staff.

  
  EXAMINATION PROCESS:
  
  A civil service examination will be conducted in accordance with the Civil Service Rules of the city of Las Vegas. The supplemental questions are the examination. Falsification of information may result in disqualification from a recruitment or removal from a city position. Additional information will not be accepted after the closing date. The supplemental questions are weighted 100% for placement on an eligible list, and must be worked on individually by the applicant only. The supplemental questions of all qualified applicants will be reviewed for placement on an eligible list. The eligible list will remain in effect for a period of 6 months from the date of certification and may be extended for a period of up to 2 years.
  
  
  ELIGIBLE LIST: You must score 70% or higher on the examination to be placed on the eligible list.
  
  The purpose of this recruitment is to establish an eligible list for current and/ or future openings which may include part-time or full-time positions.
  
  SELECTION PROCESS: Final candidate selection will include list placement and may include hiring interview (if applicable). Any individual offered employment will be required to pass a pre-employment drug test, complete background check, and may be required to demonstrate the ability to perform the physical requirements of the job. Some positions may require preliminary background checks.

  Essential Functions:

  
  

  1. Prepares and administers purchase orders (PO).
  2. Obtains quotes from suppliers; research pricing, availability & quality of equipment materials, and services.
  3. Investigates and develops new supply sources.
  4. Responds to internal and external Inquiries in a courteous manner; provides information within the area of assignment; resolves complaints in an efficient and timely manner.
  5. Performs PO management to include trouble shooting PO issues, invoice reconciliation, investigating PO status, adjusting line items and closing POs.
  6. Performs PO renewals in accordance with Purchasing & Contracts process and procedure.
  7. Performs contract administration on assigned Blanket and/or Contract POs that are used by multiple departments.
  8. Prepares goods and services solicitations.
  9. Coordinates the solicitation process including pre-solicitation, bid opening and award; to include documenting results for public record; when applicable, prepares agenda items for awarding solicitations.
  10. Negotiates as required to maximize the cost savings, supplier service level, and contract terms and conditions that minimize risk for the city.
  11. Follows-up with departments to ensure the supplier meets the terms of the agreement; serves as liaison, if necessary, to resolve disputes.
  12. Researches market information and economic indicators used to evaluate solicitation price adjustment requests on annual requirements contracts.
  13. Performs PO cost analysis to include PO spend by department and/or vendor.
  14. Drafts and prepares various reports and correspondence.
  15. Maintains a variety of automated and manual records and files.

  
  Marginal Functions:
  
  

  1. Stays abreast of new trends, innovations, market trends and industry standards and specifications.
  2. Expedites the delivery of purchased materials as needed.
  3. Performs related duties and responsibilities as required.

  Buyer

  Experience:
  
  Two years of demonstrated experience within the last five years in purchasing, buying, inventory control, materials management or supply chain, preferably within a public agency.
  
  Training:
  
  Equivalent to graduation from high school.

  
  May substitute combination of equivalent education and related experience. The city assesses 1.5 years of fulltime experience as equivalent to one year of education.
  

  Buyer

  Knowledge of:

  Market trends and conditions.
  Types of competitive solicitation and purchasing methods.

  Pertinent federal, state, and local laws, codes and regulations including regulations concerning municipal purchasing.

  Common types of purchased materials, supplies and equipment.

  Customer service principles.

  Modern office procedures, methods and computer equipment.

  Basic mathematical principles.

  Principles and procedures of record keeping and reporting.

  Skills in:

  Assisting departments in developing, interpreting and analyzing specifications.

  Evaluating quality and price of products to judge suitability of goods and alternatives offered.

  Obtaining or researching technical specifications.

  Maintaining detailed and accurate operational records.
  Ability to effectively use Enterprise Resource Planning (ERP) purchasing software preferably Oracle E-Business Suite.
  Preparing a variety of operational reports.

  Communicating clearly and concisely, both orally and in writing.

  Establishing and maintaining effective working relationships with those contacted in the course of work.

  
  Competencies:
  

  Core Workforce Competencies
  

  Professionalism – Demonstrates core values by being honest, respectful and positive.
  

  Effective Communication – Expresses verbal and written thought in a clear and understandable manner.
  

  Customer Focus – Demonstrates genuine concern and satisfies external and/or internal customers based on the CLV core purpose and values.
  

  Adaptability – Able to effectively modify behavior to suit changing workforce demands.
  

  Problem Solving – Solves problems by considering all causes, solutions and outcomes.
  

  Productive Partnerships – Develops, maintains and strengthens partnerships with others.
  

  Technical and Safety Expertise – Possesses a depth of knowledge, skill and ability in a technical (job) area.
  

  
  

• About the company

  Las Vegas, often known simply as Vegas, is the 26th-most populous city in the United States, the most populous city in the state of Nevada, and the county seat of Clark County.

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