• Job Description

  Req#: 5035555

  Job Title: Campus Secretary Wage/Hour Status: Non-Exempt

  Reports to: Principal Pay Grade 5: Administrative Support Pay

  Dept/School: Campus Updated: July 2024

  District Primary Purpose: To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement.
  
  Department Primary Purpose: Assist the principal in the overall organization and operations of the campus.
  
  Qualifications:

  Education/Certification: High School Diploma or GED

  Secretarial/ Clerical Training

  Experience: Three years experience as a secretary, or five years experience as school clerk

  Special Knowledge/Skills:

  Proficient keyboarding and file maintenance skills

  Ability to use software to develop spreadsheets, databases, and do word processing

  Ability to maintain accurate and auditable records

  Knowledge of basic accounting principles

  Ability to follow verbal and written instructions

  Ability to perform a variety of tasks often changing assignment on short notice

  Effective organizational, communication, and interpersonal skills

  Major Responsibilities and Duties:

  1. Manage campus budget and bookkeeping.
  2. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s). Process, organize, and send for payment of Purchase Orders.
  3. Facilitate office routines and records such as staff attendance, substitute logs and visitor logs.
  4. Prepare a variety of materials, such as letters, student records, reports, memos, and monthly statements.
  5. Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment
  6. Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.
  7. Maintain school calendar of events.Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
  8. Receive incoming calls, take reliable messages, and route to appropriate staff.
  9. Schedule meetings and appointments and maintain calendar for principal.
  10. Assist with planning, preparation, and setup of faculty meetings and campus activities.
  11. Coordinate campus activities as assigned by principal.
  12. Supervise office clerical staff.
  13. Assist students, teachers, and parents as needed.
  14. Maintain confidentiality.
  15. Perform other duties as assigned by principal.

  WORKING CONDITIONS:

  Mental Demands:

  Maintain emotional control under stress.

  Physical Demands/Environmental Factors:

  Repetitive hand motions; prolonged use of computer. Works with frequent interruptions. Moderate standing, stooping, bending, and lifting.

  POSITION WORKING DAYS: Elementary: 217

  Middle School 220

  Specialty Campus 226

  All applications must be submitted on line for professional and clerical positions to the La Joya I.S.D. Office of Human Resources Department. (www.lajoyaisd.com)

• About the company

  Educational Excellence: The Right of Every Student

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