• Job Description

  Req#: A3826-24-0005?language=en&page=670&sort=publicationDateDesc

  Job summary

  This role combines the receptionist role and care coordinator role. The ideal candidate would ideally by an individual who likes variety in their work and can multitask over a number of administration and patient interactions.

  Main duties of the job

  The main job details is set out in the job description. Please note that his may be subject to change.

  About us

  Hampton Medical Centre is a GP Partnership and park of the Bretton, Park and Hampton Primary Care Network.

  It is located in Serpentine Gren Shopping Centre, Hampton.

  The practice serves the population of Hampton and the surrounding township.

  There are a number of clinical staff within the practice including GP, Advanced Nurse Practitioners, Advanced Clinical Practitioners, Triage Nurses, Physician Associates, Practice Nurses, Nurse Associates, Healthcare Assistants and Social Prescribers.

  Date posted

  15 February 2024

  Pay scheme

  Other

  Salary

  Depending on experience

  Contract

  Permanent

  Working pattern

  Full-time, Part-time

  Reference number

  A3826-24-0005

  Job locations

  Unit 6B, Serpentine Green

  Shopping Centre, Hampton

  Peterborough

  PE7 8DR

  
  

  Job description

  Job responsibilities

  Reception duties:

  • Opening up/locking-up of practice premises and maintaining security in accordance with practice protocols.
  • Maintaining and monitoring the practice appointments system.
  • Processing personal and telephone requests for appointments, visits and telephone consultations and ensuring callers are directed to the appropriate healthcare professional.
  • Processing and distributing incoming and outgoing mail.
  • Taking messages and passing on information.
  • Filing and retrieving paperwork.
  • Processing repeat prescriptions in accordance with practice guidelines.
  • Computer data entry/data allocation and collation; processing and recording information in accordance with practice procedures.
  • Initiating contact with and responding to requests from patients, other team member and associated healthcare agencies and providers.
  • Providing clerical assistance to practice and Trust staff as required from time to time, including word/data processing, filing, photocopying and scanning.
  • Provision of refreshments for staff and visitors as required; loading and emptying the dishwasher and keeping the kitchen area clean and tidy.
  • Keeping the reception area, notice-boards and leaflet dispensers tidy and free from obstructions and clutter.

  Care Coordinator Duties:

  • Work with people, their families and carers to improve their understanding of the patients condition and support them to develop and review personalised care and support plans to manage their needs and achieve better healthcare outcomes.
  • Help people to manage their needs through answering queries, making and managing appointments, and ensuring that people have good quality written or verbal information to help them make choices about their care.
  • Support people to understand their level of knowledge, skills and confidence (their Activation level) when engaging with their health and wellbeing, including through the use of the Patient Activation Measure.
  • Assist people to access self-management education courses, peer support or interventions that support them in their health and wellbeing and increase their Activation level.
  • Support people to take up training and employment, and to access appropriate benefits where eligible.
  • Provide coordination and navigation for people and their carers across health and care services, working closely with social prescribing link workers, health and wellbeing coaches, and other primary care professionals; helping to ensure patients receive a joined up service and the most appropriate support.
  • Work collaboratively with GPs and other primary care professionals within the Primary Care Network to proactively identify and manage a caseload, which may include patients with long-term health conditions, and where appropriate, refer back to other health professionals within the Primary Care Network.
  • Support the coordination and delivery of multidisciplinary teams with the Primary Care Network.
  • Raise awareness of how to identify patients who may benefit from shared decision making and support PCN staff and patients to be more prepared to have shared decision making conversations.
  • Explore and assist people to access a personal health budget where appropriate.
  • Work with people, their families, carers and healthcare team members to encourage effective help-seeking behaviours;
  • Support Primary Care Network in developing communication channels between GPs, people and their families and carers and other agencies;
  • Identify unpaid carers and help them access services to support them;
  • Conduct follow-ups on communications from out of hospital and in-patient services;
  • Maintain records of referrals and interventions to enable monitoring and evaluation of the service;
  • Support practices to keep care records up-to-date by identifying and updating missing or out-of-date information about the persons circumstances;
  • Contribute to risk and impact assessments, monitoring and evaluations of the service;
  • Work with commissioners, integrated locality teams and other agencies to support and further develop the role.

  Confidentiality :

  • In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
  • In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
  • Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.

  Health & Safety :

  The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety Policy, to include:

  • Using personal security systems within the workplace according to practice guidelines
  • Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
  • Making effective use of training to update knowledge and skills
  • Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
  • Reporting potential risks identified.

  Equality and Diversity :

  The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

  • Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation
  • Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
  • Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

  Personal/Professional Development :

  The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include:

  • Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development
  • Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work.

  Quality :

  The post-holder will strive to maintain quality within the practice, and will:

  • Alert other team members to issues of quality and risk
  • Assess own performance and take accountability for own actions, either directly or under supervision
  • Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance
  • Work effectively with individuals in other agencies to meet patients needs
  • Effectively manage own time, workload and resources.

  Communication :

  The post-holder should recognize the importance of effective communication within the team and will strive to:

  • Communicate effectively with other team members
  • Communicate effectively with patients and carers
  • Recognize peoples needs for alternative methods of communication and respond accordingly.

  Contribution to the Implementation of Services :

  The post-holder will:

  • Apply practice policies, standards and guidance
  • Discuss with other members of the team how the policies, standards and guidelines will affect own work
  • Participate in audit where appropriate.

  Job description

  Job responsibilities

  Reception duties:

  • Opening up/locking-up of practice premises and maintaining security in accordance with practice protocols.
  • Maintaining and monitoring the practice appointments system.
  • Processing personal and telephone requests for appointments, visits and telephone consultations and ensuring callers are directed to the appropriate healthcare professional.
  • Processing and distributing incoming and outgoing mail.
  • Taking messages and passing on information.
  • Filing and retrieving paperwork.
  • Processing repeat prescriptions in accordance with practice guidelines.
  • Computer data entry/data allocation and collation; processing and recording information in accordance with practice procedures.
  • Initiating contact with and responding to requests from patients, other team member and associated healthcare agencies and providers.
  • Providing clerical assistance to practice and Trust staff as required from time to time, including word/data processing, filing, photocopying and scanning.
  • Provision of refreshments for staff and visitors as required; loading and emptying the dishwasher and keeping the kitchen area clean and tidy.
  • Keeping the reception area, notice-boards and leaflet dispensers tidy and free from obstructions and clutter.

  Care Coordinator Duties:

  • Work with people, their families and carers to improve their understanding of the patients condition and support them to develop and review personalised care and support plans to manage their needs and achieve better healthcare outcomes.
  • Help people to manage their needs through answering queries, making and managing appointments, and ensuring that people have good quality written or verbal information to help them make choices about their care.
  • Support people to understand their level of knowledge, skills and confidence (their Activation level) when engaging with their health and wellbeing, including through the use of the Patient Activation Measure.
  • Assist people to access self-management education courses, peer support or interventions that support them in their health and wellbeing and increase their Activation level.
  • Support people to take up training and employment, and to access appropriate benefits where eligible.
  • Provide coordination and navigation for people and their carers across health and care services, working closely with social prescribing link workers, health and wellbeing coaches, and other primary care professionals; helping to ensure patients receive a joined up service and the most appropriate support.
  • Work collaboratively with GPs and other primary care professionals within the Primary Care Network to proactively identify and manage a caseload, which may include patients with long-term health conditions, and where appropriate, refer back to other health professionals within the Primary Care Network.
  • Support the coordination and delivery of multidisciplinary teams with the Primary Care Network.
  • Raise awareness of how to identify patients who may benefit from shared decision making and support PCN staff and patients to be more prepared to have shared decision making conversations.
  • Explore and assist people to access a personal health budget where appropriate.
  • Work with people, their families, carers and healthcare team members to encourage effective help-seeking behaviours;
  • Support Primary Care Network in developing communication channels between GPs, people and their families and carers and other agencies;
  • Identify unpaid carers and help them access services to support them;
  • Conduct follow-ups on communications from out of hospital and in-patient services;
  • Maintain records of referrals and interventions to enable monitoring and evaluation of the service;
  • Support practices to keep care records up-to-date by identifying and updating missing or out-of-date information about the persons circumstances;
  • Contribute to risk and impact assessments, monitoring and evaluations of the service;
  • Work with commissioners, integrated locality teams and other agencies to support and further develop the role.

  Confidentiality :

  • In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
  • In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
  • Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.

  Health & Safety :

  The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety Policy, to include:

  • Using personal security systems within the workplace according to practice guidelines
  • Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
  • Making effective use of training to update knowledge and skills
  • Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
  • Reporting potential risks identified.

  Equality and Diversity :

  The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

  • Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation
  • Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
  • Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

  Personal/Professional Development :

  The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include:

  • Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development
  • Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work.

  Quality :

  The post-holder will strive to maintain quality within the practice, and will:

  • Alert other team members to issues of quality and risk
  • Assess own performance and take accountability for own actions, either directly or under supervision
  • Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance
  • Work effectively with individuals in other agencies to meet patients needs
  • Effectively manage own time, workload and resources.

  Communication :

  The post-holder should recognize the importance of effective communication within the team and will strive to:

  • Communicate effectively with other team members
  • Communicate effectively with patients and carers
  • Recognize peoples needs for alternative methods of communication and respond accordingly.

  Contribution to the Implementation of Services :

  The post-holder will:

  • Apply practice policies, standards and guidance
  • Discuss with other members of the team how the policies, standards and guidelines will affect own work
  • Participate in audit where appropriate.

  Person Specification

  Experience

  Essential

  • Experienced in customer care facing roles
  • Experience of working in a fast paced clinical setting
  • Experience of dealing with diverse individuals

  Desirable

  • Previous GP reception/care coordinator role

  Person Specification

  Experience

  Essential

  • Experienced in customer care facing roles
  • Experience of working in a fast paced clinical setting
  • Experience of dealing with diverse individuals

  Desirable

  • Previous GP reception/care coordinator role

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  Hampton Medical Centre

  Address

  Unit 6B, Serpentine Green

  Shopping Centre, Hampton

  Peterborough

  PE7 8DR

  
  

  Employer's website

  https://www.hamptonhealth.uk/ (Opens in a new tab)

  Employer details

  Employer name

  Hampton Medical Centre

  Address

  Unit 6B, Serpentine Green

  Shopping Centre, Hampton

  Peterborough

  PE7 8DR

  
  

  Employer's website

  https://www.hamptonhealth.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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