Description

Position Summary: The Chief Financial Officer (CFO) reports to the CEO and is a member of the Executive Leadership Team.

The CFO provides financial leadership to The Family Place and is a key strategic partner to the CEO in helping the organization set and achieve its goals. This role is responsible for the financial books and records of the agency including the preparation of the periodic financial statements, the annual audit conducted in accordance with nonprofit generally accepted accounting principles, and to the extent applicable, Government Auditing Standards, the preparation of the Form 990 report to the Internal Revenue Service, and other required reporting.

The CFO is also responsible for partnering with senior leadership to establish standards and best practices that support the agency’s strategic growth plan, as well as managing the overall financial reporting of the agency. This includes producing timely and accurate monthly financial statements, analyzing budget variances, cost analysis and containment, contract review, risk management and creating budgets, forecasts, and both pre-post award financial information for government and private grants. The CFO will be responsible for driving the annual budgeting process across the organization.

The ideal CFO candidate has led both non-profit and private sector finance teams, is optimistic, has inspiring leadership skills, a growth-mindset, strong strategic decision-making abilities, and a whole-hearted belief in The Family Place mission to create brighter futures for survivors of Domestic Violence.

ORGANIZATIONAL LEADERSHIP

• As a member of the Executive leadership team, the CFO helps define and execute the organization’s strategic priorities, and support development and fiscal compliance.
• Provides vision and leadership during a period of rapid growth and change which notably includes a Foundation Campaign and the eventual expansion of The Family Place’s physical footprint.
• Prepare for and present at meetings with the Board of Directors and its committees.
• Represent The Family Place externally to peer organizations, government agencies, and Dallas city and Texas state officials.

KEY RESPONSIBILITIES

Maintains credibility for the finance department by providing timely and accurate analysis of financial reports, tax filings, budgets, and financial trends and by effectively developing solutions to business challenges to assist the CEO, the Board of Directors and others on the Leadership Team in leading the agency and fulfilling the mission.

• Ensures that the financial statements are accurate and reported timely, providing management with the best information possible for decision support and results tracking.
• Works with all groups in the organization to ensure that timely and accurate information is being provided for all monthly and annual reporting needs.
• Develops and maintains processes to ensure the consistency and accuracy of reporting.
• Leads the annual budgeting process across the entire organization. This includes managing each department’s involvement in budgeting process, consolidating and preparing a final budget; and communicating the budget to the organization and Board.
• Monitors the ongoing financial health of the organization through liquidity analysis and cash reserves; drives strategies to improve the financial health over time.
• Develops a reliable cash flow projection process and reporting mechanism that includes a minimum cash threshold to meet operating needs.
• In collaboration with the CEO, represents the agency in all financial dealings and relationships with the external parties, including but not limited to the accounting firm performing the agency annual audit, auditors from funding sources, and the organization’s banking partners.
• Conducts ongoing analysis of financial operations and establishes and integrates the financial plan of operation (short and long-term) compatible with agency objectives and budget availability.
• Responsible for maintenance of records and procedures to adequately safeguard the assets of the Agency.
• Guides financial decisions and activities by establishing, monitoring and enforcing policies and procedures.
• Identifies and executes roadmap for financial systems including leading the implementation of additional financial system modules and improvements to internal processes.
• Provides leadership to focus on long-range solutions for cost-effective support, encouraging excellence in the Department staff, and models behaviors and attitudes for a progressive Financial Department.

BUDGETS

• Establishes guidelines for the budget and forecasts preparation and prepares budgets in consultation with the CEO, Senior Leadership Team, and Board of Directors.
• Provides oversight and management for all budgets, forecasts and internal financial plans and processes.
• Drives continual improvement of the budgeting process through education of program directors and managers on financial issues impacting program budgets.
• Communicates all aspects of the budget to management, the Board, and relevant external parties.

ACCOUNTING

• Oversees all areas of accounting operations, including month-end and year-end close processes, account receivable, accounts payables, accruals, deferred revenue, release of restricted funds and board-designated funds and liabilities.
• Coordinates and controls financial activities within the accounting department and throughout the agency.
• Is responsible for the hiring, training, and ongoing professional development of the Accounting team.

GRANTS

• Monitors the governmental and foundation grant-to-date actuals versus budget, and collaborates with Senior Leaders, Program Directors and Managers to discuss adjustments to grant spending.
• Assures compliance with all reporting regulations of both governmental and private funding sources. Ensures regulatory and corporate compliance regarding all financial functions.

BENEFITS

• Analyzes employee benefit renewal plans and determines agency versus employee cost shares.
• Serves as Plan Administrator for the 403b, 457b and 457f retirement plans and attends annual retirement planning meetings.

RISK MANAGEMENT OVERSIGHT

• Manages relationships with commercial insurance broker and senior claims manager with the insurance carrier.
• Completes annual commercial renewal applications and negotiates annual insurance renewals, facilitate insurance claims, and site inspections with assistance from the Senior Director of Operations.
• Reviews all agency contracts for compliance to ensure the contracts fall within the policy and procedures of the agency, i.e.: IT software contracts, payroll, retirement plans, all vendor contracts, special event contracts, temporary staffing services, building leases, etc.

IN-KIND DONATIONS

• Processes in-kind stock donations, determine fair market values for all donated goods and services, and handle paperwork required for donated vehicles and facilitate gifting donated vehicles to clients including preparing the required TMV (total monetary value) paperwork.

INVESTMENTS

• Oversees long-term and short-term investments and acts as the liaison for the Investment Committee and the Audit and Finance Committees; manages compliance with the Investment and Spending Policy and prepares distribution recommendations for Board approval.

TAX PLANNING

• Manages all tax planning and compliance with all required US federal, state, local, payroll, property and other applicable taxes and all tax filings.
• Prepares 990 filings and reports to the IRS.

TEAM LEADERSHIP

• Leads and develops employees through appropriate leadership practices, creates a climate that motivates employees to achieve high performance, establishes expectations, empowers employees, provides feedback, and builds commitment with staff.

Qualifications

REQUIREMENTS:

• Bachelor’s degree in accounting or finance; CPA certification and/or Master of Business Administration preferred and a minimum of 15 years of experience in managing accounting/finance operations.
• At least 5 years working in a non-profit agency preferred with significant grant exposure.
• Advanced experience in Excel.
• Experienced in Blackbaud FE NXT general ledger software preferred.
• Experienced in Questica PowerPlan budgeting software preferred.
• Licenses and Certifications: Valid and clear driver’s license.

KNOWLEDGE, SKILLS and ABILITIES

• Decision-making and strong problem-solving skills.
• Leadership skills with the ability to delegate, motivate, and inspire team members.
• Strong organizational and project management skills, with proven track record of executing key initiatives.
• Knowledge of generally accepted accounting practices and principles.
• Ability to travel to attend meetings and conferences, when necessary.
• Ability to organize own work, set priorities and meet critical deadlines.
• Ability to effectively communicate and interact with all levels in the organization and the general public.
• Ability to lead and inspire staff.
• Skilled in advanced MS Excel, Word and PowerPoint software.
• Skilled in conceptual, analytical and organizational skills.