NHS
Clerical Administrator (Dietetics)
This job is now closed
Job Description
- Req#: C9190-25-0408?language=en&page=915&sort=publicationDateDesc
- Educated to GCSE level or equivalent qualifications or equivalent experience (A-C/4-9 in English & Maths)
- NVQ in Administration Level II or equivalent qualifications or equivalent experience
- European Computer Driving Licence or equivalent qualifications or equivalent experience
- RSA Typing or OCR Word Processing Level II qualification or equivalent qualifications or equivalent experience
- Relevant experience in a clinical administrative role
- Good working knowledge of Windows based packages
- Good knowledge of e-mail system
- Experience of utilisation of available technology and applying it in the workplace
- Experience of managing telephone enquiries ina supportive and professional manner
- Medical terminology
- Evidence of working with data bases
- Use of clinical patient infomation systems such as Lorenzo, SystmOne
- Development of standard operating procedures and their application in the workplace
- Effective organisational skills with the ability to prioritise own workload/work to deadlines.
- Ability to work on own initiative and prioritise workload
- Able to manage frequently changing priorities and deal with interruptions
- Effective communication, interpersonal/team working skills
- Excellent keyboard skills
- Understand the need to maintain patient confidentiality
- Ability to take minutes at meetings
- Professional approach to work
- Able to follow procedures for infection control and own safety and identify risks for others
- Be positive and pro-active
- Have a flexible approach to working practices
- Be able to work as part of a team as well as autonomously
- Committed to engage in CPD and the department appraisal system
- Willing to undergo further training as necessary
- Educated to GCSE level or equivalent qualifications or equivalent experience (A-C/4-9 in English & Maths)
- NVQ in Administration Level II or equivalent qualifications or equivalent experience
- European Computer Driving Licence or equivalent qualifications or equivalent experience
- RSA Typing or OCR Word Processing Level II qualification or equivalent qualifications or equivalent experience
- Relevant experience in a clinical administrative role
- Good working knowledge of Windows based packages
- Good knowledge of e-mail system
- Experience of utilisation of available technology and applying it in the workplace
- Experience of managing telephone enquiries ina supportive and professional manner
- Medical terminology
- Evidence of working with data bases
- Use of clinical patient infomation systems such as Lorenzo, SystmOne
- Development of standard operating procedures and their application in the workplace
- Effective organisational skills with the ability to prioritise own workload/work to deadlines.
- Ability to work on own initiative and prioritise workload
- Able to manage frequently changing priorities and deal with interruptions
- Effective communication, interpersonal/team working skills
- Excellent keyboard skills
- Understand the need to maintain patient confidentiality
- Ability to take minutes at meetings
- Professional approach to work
- Able to follow procedures for infection control and own safety and identify risks for others
- Be positive and pro-active
- Have a flexible approach to working practices
- Be able to work as part of a team as well as autonomously
- Committed to engage in CPD and the department appraisal system
- Willing to undergo further training as necessary
Job summary
An exciting opportunity has arisen for a part time Administrator to join our Dietetic team to cover Maternity Leave for 1 year. This role would suit an individual looking to work school hours or three days a week.
The post holder will provide vital administrative support for the dietitians and the dietetic management team, supporting a range of functions, including booking of outpatient appointments, dealing with telephone/email enquiries, producing word and excel documents and minute taking.
You will assist in the smooth operation of all general office functions to ensure an efficient and good quality service to patients and Dietitians.
You will be joining a friendly admin team with three individuals based at the Northern General Hospital.
The Sheffield Teaching Hospitals NHS Foundation Trust dietetic team consists of 82 Dietitians, 7 dietetic assistants and 8 admin staff across 3 hospital sites and Sheffield community. STH is one of the largest Trusts in the country.
Main duties of the job
To provide the admin support to the dietetic outpatient clinics.
To provide a comprehensive secretarial/administrative service to the dietetic service.
To assist in the day to day running of the dietetic service office.
This vacancy is advertised on a fixed term contract basis for a period of a maximum of twelve months due to maternity leave of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and statutory maternity provisions.
Please also note any secondment must first be agreed with your current line manager.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Date posted
07 April 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,625 to £25,674 a year pa/pro rata for part time staff
Contract
Fixed term
Duration
12 months
Working pattern
Part-time, Flexible working
Reference number
190-0086-DIR
Job locations
Northern General Hospital
Sheffield
S5 7AU
Job descriptionJob description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person SpecificationPerson Specification
Qualifications
Essential
Desirable
Experience
Essential
Desirable
Skills and Knowledge
Essential
Desirable
Personal Qualities
Essential
Qualifications
Essential
Desirable
Experience
Essential
Desirable
Skills and Knowledge
Essential
Desirable
Personal Qualities
Essential
Additional informationDisclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Sheffield Teaching Hospitals NHS Foundation Trust
Address
Northern General Hospital
Sheffield
S5 7AU
Employer's website
Employer details
Employer name
Sheffield Teaching Hospitals NHS Foundation Trust
Address
Northern General Hospital
Sheffield
S5 7AU
Employer's website
About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.