• Job Description

  Req#: C9387-23-2242?language=en&page=984&sort=publicationDateDesc

  Job summary

  An exciting opportunity has arisen for a highly motivated, competent and enthusiastic individual to join our small, friendly and progressive inpatient pharmacy department at Weston General Hospital.

  We are looking for a Clerical Officer to undertake secretarial and administrative duties for the pharmacy team and upload data to a number of digital databases. This is a permanent, part time position and does not include weekend or bank holiday working.

  Applicants must possess good computer skills and knowledge of Microsoft office systems particularly excel spreadsheets and have excellent communication and organisational skills.

  Main duties of the job

  • To provide secretarial and clerical duties for the Associate Director of Pharmacy - Weston and other members of the pharmacy team. To include letter writing, filing, receipt of incoming mail and processing outgoing mail.
  • To record staff annual leave and sickness on digital database.
  • Support the senior management team by arranging interviews, booking rooms and provide supporting paperwork for the attendance management process.
  • To monitor mandatory training completion for all pharmacy staff, book staff onto refresher training courses as required, inform staff of upcoming courses, requirement to complete eLearning and certification expiration dates.
  • To organise meeting venues, circulate agenda, minutes and papers for the Outpatients Contract Review Group.
  • To provide clerical support to the Operations lead e.g. invoice and delivery note processing, raise invoices with respect to income generation for Pharmacy services provided to Weston Hospice and any other clerical duties as necessary.
  • To provide clerical support for the senior management team
  • To extract drug use data from CMM, Lloyds Outpatients invoice and ePACT on a monthly basis and upload onto Trust drug database, Define and IMS systems.
  • To order Pharmacy supplies using hospital computerised ordering systems and processing all relevant documentation.
  • To ensure outstanding orders are followed up and dealt with efficiently.

  About us

  University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.

  Date posted

  08 November 2023

  Pay scheme

  Agenda for change

  Band

  Band 3

  Salary

  £22,816 to £24,336 a year pa pro rata

  Contract

  Permanent

  Working pattern

  Part-time

  Reference number

  387-DT-4709-CG-B

  Job locations

  Weston General Hospital

  Grange Road, Uphill

  Weston-super-Mare

  BS23 4TQ

  
  

  Job description

  Job responsibilities

  For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

  Job description

  Job responsibilities

  For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

  Person Specification

  Skills and abilities

  Essential

  • Good computer/IT skills including knowledge of Microsoft Office applications particularly excel spreadsheets
  • Ability to work in a team and with other staff groupings in hospital
  • Ability to prioritise one's own work load

  Desirable

  • Good keyboard skills with the ability to update information quickly and accurately

  Knowledge and experience

  Essential

  • Understanding the importance of confidentiality and data protection issues in a healthcare environment

  Desirable

  • Knowledge of routine office procedures i.e. incoming post, taking and relaying messages, using office equipment such as photocopiers, computers, fax etc
  • Secretarial/ administration experience within a Pharmacy
  • Experience of data manipulation within excel spreadsheets

  Qualifications and training

  Essential

  • Good standard of general education including English Language and Mathematics at GCSE Grade C or above or equivalent

  Desirable

  • Recognised word-processing/typing qualification to RSA II, NVQ II Level or demonstrable experience at this level

  Person Specification

  Skills and abilities

  Essential

  • Good computer/IT skills including knowledge of Microsoft Office applications particularly excel spreadsheets
  • Ability to work in a team and with other staff groupings in hospital
  • Ability to prioritise one's own work load

  Desirable

  • Good keyboard skills with the ability to update information quickly and accurately

  Knowledge and experience

  Essential

  • Understanding the importance of confidentiality and data protection issues in a healthcare environment

  Desirable

  • Knowledge of routine office procedures i.e. incoming post, taking and relaying messages, using office equipment such as photocopiers, computers, fax etc
  • Secretarial/ administration experience within a Pharmacy
  • Experience of data manipulation within excel spreadsheets

  Qualifications and training

  Essential

  • Good standard of general education including English Language and Mathematics at GCSE Grade C or above or equivalent

  Desirable

  • Recognised word-processing/typing qualification to RSA II, NVQ II Level or demonstrable experience at this level

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Additional information

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Employer details

  Employer name

  University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)

  Address

  Weston General Hospital

  Grange Road, Uphill

  Weston-super-Mare

  BS23 4TQ

  
  

  Employer's website

  https://www.uhbw.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)

  Address

  Weston General Hospital

  Grange Road, Uphill

  Weston-super-Mare

  BS23 4TQ

  
  

  Employer's website

  https://www.uhbw.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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