• Job Description

  Req#: 9205

  Job Description

  JOB TITLE: Clerk I, Accounts Payable

  DEPARTMENT: Corporate Support Services

  POSTING NUMBER: 106594

  NUMBER OF POSITIONS: 1

  JOB STATUS & DURATION: Full Time Permanent

  HOURS OF WORK: 35 hour workweek

  LOCATION: Hybrid Model*– when working onsite, you will report to the location of City Hall.

  SALARY GRADE: 8

  STARTING SALARY: $1,048.95 per week

  JOB TYPE: Union

  POSTING DATE: March 4, 2025

  CLOSING DATE: March 7, 2025

  AREA OF RESPONSIBILITY:

  Reporting to the Supervisor, Accounts Payable, process invoices/cheque requisitions for payment and perform on-line invoice data entry into PeopleSoft Financial System, including invoices for goods and services of all City purchases, utilities, recreation programs refund, tax refund, employee reimbursements and other government remittances. Handle inquiries and complaints by correspondence, telephone and in person when required.

  • Process vendor invoices and payment requests for all City operations, capital projects and trust funds in Canadian and US funds.
  • Validate invoices by checking payment authorization, corporate policies and compliance of documentation requirements.
  • Data entry of invoices and perform electronic interface and Excel upload for summary type billing and utilities invoices etc.
  • Process and monitor monthly payment of procurement cards ; work in conjunction with purchasing card administrator to ensure card users comply with the City’s purchasing card polices.
  • Provide customer service to internal and external customers; respond to all inquires and complaints related to vendor accounts.
  • Coordinate vendor updates related to vendor information necessary for processing and maintaining payment records; T4A & T4A-NR withholding tax reporting
  • Participate in PeopleSoft user acceptance testing, system troubleshoot and creation and revision of users training documents.
  • Request and process stop payments; Investigate and process electronic payment failures; Process employee mileage, meal, cleaning, coffee break, boot and tool allowances.
  • Process cheque requisitions that do not apply to vendor invoices and processing of refunds and expense reports.
  • Match invoices to EFT and paper cheques.
  • Maintain files for purchase orders; review outstanding balances and reconcile purchase orders for budget year roll-over or closure
  • Distribution of vendor invoices to operating departments
  • Additional duties as assigned.

  SELECTION CRITERIA:

  EDUCATION:

  • High school (Grade 12) plus an additional accounting program of up to one year or equivalent.

  EXPERIENCE:

  • Over one (1) year, up to and including two (2) years experience in an accounting/accounts payable environment.

  OTHER SKILLS AND ASSETS:

  • Proficiency and speed in data entry preferably into PeopleSoft environment.
  • Math and calculation skills.
  • Sound judgment, good decision making and analytical skills.
  • Exceptional communication and interpersonal skills with an emphasis on customer service.
  • Able to deal with confrontational situations.
  • Able to work independently and as part of a team.
  • Able to prioritize work.
  • Working knowledge of Microsoft Office Suite

  ** Various tests and/or exams may be administered as part of the selection criteria.

  #LI-Hybrid

  Interview: Our recruitment process may be completed with video conference technology.

  Applicants who do not meet the educational requirements but have direct related experience may be considered.

  As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available. *Our Hybrid Model is subject to change.

  If this opportunity matches your interest and experience, please apply online by clicking the button quoting reference #106594 by March 7, 2025 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

  As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

  Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

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• About the company

  Brampton is a city in the Canadian province of Ontario.

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