• Job Description

  Req#: 17941
  Position Type:
  '); 'District & Office Support
  
  
  Date Posted:
  7/11/2025
  
  
  Location:
  Woodbury Elementary School
  
  
  Date Available:
  08/25/2025
  
  
  Closing Date:
  Open Until Filled
  
  
  Assists students, staff, and parents, including: greet people entering the office; assists with directions, information, provides positive and friendly customer service in person and over the telephone. Remains cheerful, calm and professional in all situations
  Provides clerical support, which may include:
  • Correspondence/flyer distribution
  • Data entry
  • Copying
  • Lunch count
  • Infinite Campus support
  • Filing
  • Correspondence and spreadsheets using Word and Excel
  Correspondence/flyer distribution
  Data entry
  Copying
  Lunch count
  Infinite Campus support
  Filing
  Correspondence and spreadsheets using Word and Excel
  Maintains confidentiality and data privacy for employees and students.
  Treats students and staff with fairness and equity. Understands and supports students and staff with varying cultural, ethnic, sexual orientation, religious, and/or language backgrounds.
  Other duties as assigned.
  Provides coverage for Health Assistant as needed, including: coverage for lunch and breaks, assist during busy times, administers medications and provides minor first aid.
  Provides coverage for Office Coordinator, as needed, including: coverage for lunch and breaks, and assist during busy times.
  Sorts U.S. and District mail, including printing needs
  Provides callers and staff with District building phone directory numbers
  Answers high volume multi-line phone system
  Operates and maintains automated phone-calling system
  Updates pages on school’s website
  Updates announcements and other information
  Performs daily attendance tasks
  Maintains attendance program
  Contacts guardian concerning absence of students
  Prepares various attendance reports as required by district and state
  High school diploma or equivalent for all new hires after July 1, 2006.
  Skills assessment in accordance with established OPEIU testing process.
  Actively participates in district-sponsored training when offered.
  Excellent customer service skills in person and on the phone.
  Proven organizational skills with strong attention to detail and ability to multi-task.
  Excellent written and verbal communication skills.
  General clerical skills that include working knowledge of Excel, Word, Infinite Campus, Outlook
  Prompt, regular and reliable attendance.
  Communicates with students, parents, co-workers, supervisors, and the community in a positive and responsive way that is consistently welcoming and enhances effective work relationships.
  Demonstrates an appreciation of diversity in all interactions and job functions.
  No written reprimand or higher within the past 12 months.
  Not on a Performance Improvement Plan (e.g. Job Target and/or Plan of Assistance)
  Must take part in a standardized interview process conducted by HR and the Department/Building Administration. A score of 70% is required to pass the interview. If the bidder does not meet the minimum threshold to pass the interview, the next qualified bidder will be invited to interview
  Demonstrable proficiency in mail merge and label creation.
  Multi-line phone system experience.
  Experience in a school setting.
  Experience with Infinite Campus.
  Basic accounting skills.
  Position	Clerk - Office Support
  L ocation	Woodbury Elementary School
  Hours per Day Start and End Times	2 hours per day Flexible based on candidate's availability and within school hours
  Starting Pay	$18.61 per hour (Step 1)
  Anticipated Start Date	August 25, 2025
  Available for Application	Open until filled
  Calendar-Classification	9 Month - Class 3
  Testing	Internal Office Professional candidates must have passed the qualifying testing PRIOR to bidding. Successful candidates must have a qualifying score in each of the following testing areas to be considered for the position: Microsoft Word, Microsoft Excel, Basic Office Skills and Following Written Instructions.
  
  BENEFITS:
  
  SoWashCo Schools offers a comprehensive benefits program designed to support our employees. Our benefits include medical, dental, and vision insurance, as well as life insurance, supplemental life insurance, dependent life insurance, and long-term disability coverage. We also offer voluntary plans such as accident, critical illness, hospital indemnity, and identity protection, along with flexible spending accounts, an Employee Assistance Program (EAP), and retirement plans. These benefits reflect our commitment to supporting your health and well-being.
  
  Visit our benefits page for more detailed information.
  
  POSITION SUMMARY:
  
  This position provides general office support to the building under the guidance of the Office Coordinator and the supervision of the Building Principal. Functions outlined in this job description will vary depending on the assigned building/office
  
  PRIMARY JOB FUNCTIONS:
  General Office Functions
  1. Assists students, staff, and parents, including: greet people entering the office; assists with directions, information, provides positive and friendly customer service in person and over the telephone. Remains cheerful, calm and professional in all situations
  2. Provides clerical support, which may include:
     • Correspondence/flyer distribution
     • Data entry
     • Copying
     • Lunch count
     • Infinite Campus support
     • Filing
     • Correspondence and spreadsheets using Word and Excel
  3. Maintains confidentiality and data privacy for employees and students.
  4. Treats students and staff with fairness and equity. Understands and supports students and staff with varying cultural, ethnic, sexual orientation, religious, and/or language backgrounds.
  5. Other duties as assigned.
  
  Department Specific Job Functions, may include:
  1. Provides coverage for Health Assistant as needed, including: coverage for lunch and breaks, assist during busy times, administers medications and provides minor first aid.
  2. Provides coverage for Office Coordinator, as needed, including: coverage for lunch and breaks, and assist during busy times.
  3. Sorts U.S. and District mail, including printing needs
  4. Provides callers and staff with District building phone directory numbers
  5. Answers high volume multi-line phone system
  6. Operates and maintains automated phone-calling system
  7. Updates pages on school’s website
  8. Updates announcements and other information
  9. Performs daily attendance tasks
  10. Maintains attendance program
  11. Contacts guardian concerning absence of students
  12. Prepares various attendance reports as required by district and state
  
  JOB SPECIFICATIONS (EDUCATION, LICENSE, EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES):
  Required:
  1. High school diploma or equivalent for all new hires after July 1, 2006.
  2. Skills assessment in accordance with established OPEIU testing process.
  3. Actively participates in district-sponsored training when offered.
  4. Excellent customer service skills in person and on the phone.
  5. Proven organizational skills with strong attention to detail and ability to multi-task.
  6. Excellent written and verbal communication skills.
  7. General clerical skills that include working knowledge of Excel, Word, Infinite Campus, Outlook
  8. Prompt, regular and reliable attendance.
  9. Communicates with students, parents, co-workers, supervisors, and the community in a positive and responsive way that is consistently welcoming and enhances effective work relationships.
  10. Demonstrates an appreciation of diversity in all interactions and job functions.
  11. No written reprimand or higher within the past 12 months.
  12. Not on a Performance Improvement Plan (e.g. Job Target and/or Plan of Assistance)
  13. Must take part in a standardized interview process conducted by HR and the Department/Building Administration. A score of 70% is required to pass the interview. If the bidder does not meet the minimum threshold to pass the interview, the next qualified bidder will be invited to interview
  
  Desired:
  1. Demonstrable proficiency in mail merge and label creation.
  2. Multi-line phone system experience.
  3. Experience in a school setting.
  4. Experience with Infinite Campus.
  5. Basic accounting skills.
  EQUAL OPPORTUNITY EMPLOYER
  
  
  

• About the company

  South Washington County Schools (SoWashCo Schools) is a suburban district located southeast of St. Paul, Minnesota. The district includes all or parts of the communities of Cottage Grove, Newport, St. Paul Park, Woodbury, as well as, Afton, Denmark and...

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