• Job Description

  Req#: C9298-ONC-0352?language=en&page=114&sort=publicationDateDesc

  Job summary

  Full time Band 2 Clerk Typist. Working across 5 days 08:30 - 16:30

  An exciting opportunity has arisen within the Oncology team. We are looking to recruit a clerk typist; this role would be an ideal step to becoming a medical secretary with a full induction programme and training given along with opportunities for professional development in a supportive environment.

  Main duties of the job

  As a clerk typist you will be responsible for the typing of correspondence and dealing with telephone calls both internal and external. Liaising with external medical team such as hospices and GP surgeries. Scanning of documents and incoming post. Covering team members during absence and supporting the wider team were applicable.

  About us

  Nice friendly team based in the Bexley wing. We cover both Medical and Clinical Oncology.

  We work very closely with our clinicians who are very approachable and if you would like to come for a look around to have an informal chat regarding the role please feel free to give us a call to arrange.

  Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

  Date posted

  20 February 2024

  Pay scheme

  Agenda for change

  Band

  Band 2

  Salary

  £22,383 a year

  Contract

  Permanent

  Working pattern

  Full-time, Flexible working

  Reference number

  C9298-ONC-0352

  Job locations

  St. James's University Hospital

  Beckett Street

  Leeds

  LS9 7TF

  
  

  Job description

  Job responsibilities

  JOB PURPOSE/SUMMARY

  The post holder will work as part of a multidisciplinary team in order to provide an effective and efficient clerical and typing service to the non - surgical oncology team.

  The post holder has a responsibility to ensure that clerical and typing duties are completed in a timely manner, ensuring Trust targets are met

  ORGANISATIONAL CHART

  Business Manager

  Patient Services Co-Ordinator

  Clerk/typist

  PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY

  Typing of medical reports/patient details onto a computerised system.

  Booking out and despatch of reports and films.

  Dealing with correspondence, incoming and outgoing, that any senior member of the department may require.

  Dealing with telephone enquiries from hospital staff, outside agencies and patients.

  General clerical duties which include filing, photocopying and faxing.

  Arranging ambulance transport, portering services or nurse escorts for patients.

  Provide cover in reception eg act as reception clerk, dealing with queries from patients, medical staff and outside agencies, including telephone enquiries.

  Other duties

  To liaise with colleagues and other disciplines as necessary.

  To maintain knowledge of office equipment based in the Department.

  To participate in the appraisal process as outlined by Trust policies and procedures.

  To take on additional and changing duties commensurate with the grade as defined by the Office/Administration Manager in response to demands made upon the Department.

  Job description

  Job responsibilities

  JOB PURPOSE/SUMMARY

  The post holder will work as part of a multidisciplinary team in order to provide an effective and efficient clerical and typing service to the non - surgical oncology team.

  The post holder has a responsibility to ensure that clerical and typing duties are completed in a timely manner, ensuring Trust targets are met

  ORGANISATIONAL CHART

  Business Manager

  Patient Services Co-Ordinator

  Clerk/typist

  PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY

  Typing of medical reports/patient details onto a computerised system.

  Booking out and despatch of reports and films.

  Dealing with correspondence, incoming and outgoing, that any senior member of the department may require.

  Dealing with telephone enquiries from hospital staff, outside agencies and patients.

  General clerical duties which include filing, photocopying and faxing.

  Arranging ambulance transport, portering services or nurse escorts for patients.

  Provide cover in reception eg act as reception clerk, dealing with queries from patients, medical staff and outside agencies, including telephone enquiries.

  Other duties

  To liaise with colleagues and other disciplines as necessary.

  To maintain knowledge of office equipment based in the Department.

  To participate in the appraisal process as outlined by Trust policies and procedures.

  To take on additional and changing duties commensurate with the grade as defined by the Office/Administration Manager in response to demands made upon the Department.

  Person Specification

  Skills & behaviours

  Essential

  • Self-motivated and enthusiastic
  • Able to work accurately and calmly whilst under pressure
  • Good team worker
  • Professional in appearance and conduct
  • Reliable and punctual
  • Be able to work as part of a team, supporting and covering colleagues where appropriate as and when required
  • Be able to work with limited supervision

  Desirable

  • Be of a mature, pleasant and friendly nature with a good sense of humour
  • Adaptable and flexible
  • Confident manner
  • Have the ability to stay calm whilst working under pressure.

  Qualifications

  Essential

  • Good general standard of education.
  • RSA II typing/word processing or equivalent
  • Audio typing
  • Microsoft Word for Windows
  • Keyboard/data entry skills are essential.

  Desirable

  • ECDL certificate or working towards
  • Other Microsoft applications e.g. Excel
  • Good communication skills are required, both written and oral.

  Experience

  Desirable

  • Experience in a secretarial role
  • Knowledge of Medical Terminology
  • Hospital and/or general public experience
  • The post holder would be expected to develop their understanding and use of information technology.

  Additional requirements

  Essential

  • Good interpersonal and communication skills
  • Accurate typing and spelling ability
  • Good telephone skills
  • Able to use own initiative
  • Be honest, trustworthy polite and helpful
  • Be professional in appearance and conduct.
  • To familiarise him/herself with the basic work and procedures of the department in order to answer patient enquiries and provide an effective and efficient clerical service.

  Person Specification

  Skills & behaviours

  Essential

  • Self-motivated and enthusiastic
  • Able to work accurately and calmly whilst under pressure
  • Good team worker
  • Professional in appearance and conduct
  • Reliable and punctual
  • Be able to work as part of a team, supporting and covering colleagues where appropriate as and when required
  • Be able to work with limited supervision

  Desirable

  • Be of a mature, pleasant and friendly nature with a good sense of humour
  • Adaptable and flexible
  • Confident manner
  • Have the ability to stay calm whilst working under pressure.

  Qualifications

  Essential

  • Good general standard of education.
  • RSA II typing/word processing or equivalent
  • Audio typing
  • Microsoft Word for Windows
  • Keyboard/data entry skills are essential.

  Desirable

  • ECDL certificate or working towards
  • Other Microsoft applications e.g. Excel
  • Good communication skills are required, both written and oral.

  Experience

  Desirable

  • Experience in a secretarial role
  • Knowledge of Medical Terminology
  • Hospital and/or general public experience
  • The post holder would be expected to develop their understanding and use of information technology.

  Additional requirements

  Essential

  • Good interpersonal and communication skills
  • Accurate typing and spelling ability
  • Good telephone skills
  • Able to use own initiative
  • Be honest, trustworthy polite and helpful
  • Be professional in appearance and conduct.
  • To familiarise him/herself with the basic work and procedures of the department in order to answer patient enquiries and provide an effective and efficient clerical service.

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  Leeds Teaching Hospitals

  Address

  St. James's University Hospital

  Beckett Street

  Leeds

  LS9 7TF

  
  

  Employer's website

  https://www.leedsth.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  Leeds Teaching Hospitals

  Address

  St. James's University Hospital

  Beckett Street

  Leeds

  LS9 7TF

  
  

  Employer's website

  https://www.leedsth.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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