NHS
Clinical Administration Assistant
This job is now closed
Job Description
- Req#: B0068-25-0012?language=en&page=635&sort=publicationDateDesc
- Please see attached Job Description
- Please see attached Job Description
- Please see attached Job Description
- Please see attached Job Description
Job summary
The department plays an integral role, providing high quality support to all the clinical teams within the Hospice, including Support and Wellbeing, Community Team and the Inpatient Unit. The department is in the process of upgrading EMIS processes and reporting systems to ensure that documentation is recorded consistently by all departments.
Main duties of the job
The candidate should have excellent communication skills, ideally with extensive EMIS knowledge ensuring the ability to administer timely and accurate clinical information onto the clinical system.
An English qualification is essential in order to produce high quality documents that are formatted appropriately with correct spelling and grammar in line with corporate standards and requirements.
Please see attached Job Description for further information.
About us
East Lancashire Hospice is a registered charity, founded in 1984. We support and care for patients with a life limiting illness, their families and others close to them. We provide this in a number of ways; at the hospice and in peoples own homes across our community of Blackburn, Darwen, Hyndburn and the Ribble Valley.
With approximately 120 employees and over 250 volunteers, our people are our biggest asset whom we value tremendously. Our services to the local community would not be possible without our motivated and caring workforce who always strive to deliver excellence in all that they do. The hospice is a unique and special place, kindness and compassion are qualities that run throughout the hospice and our people truly believe in what we do.
Date posted
25 April 2025
Pay scheme
Other
Salary
£24,570 a year minimum of 16 hours per week
Contract
Permanent
Working pattern
Part-time
Reference number
B0068-25-0012
Job locations
Park Lee Road
Blackburn
BB2 3NY
Job descriptionJob description
Job responsibilities
Timely and accurate inputting of clinical information onto the clinical systems (EMIS),
Servicing the daily referral screening meeting to support the timely receipt, management and recording of referrals and discharges of patients from the system
Administrative support for outpatient clinics and activity, liaising with internal and external providers, including heads of departments, consultants and specialist practitioners, to achieve this.
Preparation of patient related correspondence to the highest standard and completed within agreed timeframes.
Accurate and timely preparation, filing and archiving of patient related records
Producing established clinical activity & data reports for internal and external use of Head of Administration
Use a variety of Microsoft Office packages including for example word, excel, email and internet
Order, distribute and monitor stock levels of stationery for the clinical teams
Contribute to the co-ordination of meetings and education events including: booking into diary, informing attendants, booking rooms, arrange equipment needed for example laptop, flipcharts
Co-ordinate education for clinical services including the collation of attendance information
Produce high quality documents that are formatted appropriately with correct spelling and grammar in line with corporate standards and requirements.
Photocopying and filing for the service as required
Provide support, training and supervision to volunteers who are supporting the admin department
Contribute to systems for the ordering and issue of uniform to staff within clinical teams
Ensure information is handled in line with hospice policy to ensure compliance with information governance legislation and best practice
Job responsibilities
Timely and accurate inputting of clinical information onto the clinical systems (EMIS),
Servicing the daily referral screening meeting to support the timely receipt, management and recording of referrals and discharges of patients from the system
Administrative support for outpatient clinics and activity, liaising with internal and external providers, including heads of departments, consultants and specialist practitioners, to achieve this.
Preparation of patient related correspondence to the highest standard and completed within agreed timeframes.
Accurate and timely preparation, filing and archiving of patient related records
Producing established clinical activity & data reports for internal and external use of Head of Administration
Use a variety of Microsoft Office packages including for example word, excel, email and internet
Order, distribute and monitor stock levels of stationery for the clinical teams
Contribute to the co-ordination of meetings and education events including: booking into diary, informing attendants, booking rooms, arrange equipment needed for example laptop, flipcharts
Co-ordinate education for clinical services including the collation of attendance information
Produce high quality documents that are formatted appropriately with correct spelling and grammar in line with corporate standards and requirements.
Photocopying and filing for the service as required
Provide support, training and supervision to volunteers who are supporting the admin department
Contribute to systems for the ordering and issue of uniform to staff within clinical teams
Ensure information is handled in line with hospice policy to ensure compliance with information governance legislation and best practice
Person SpecificationPerson Specification
Qualifications
Essential
Desirable
Qualifications
Essential
Desirable
Additional informationDisclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
East Lancashire Hospice
Address
Park Lee Road
Blackburn
BB2 3NY
Employer's website
Employer details
Employer name
East Lancashire Hospice
Address
Park Lee Road
Blackburn
BB2 3NY
Employer's website
About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.