• Job Description

  Req#: 1057690

  A great opportunity to take the next step in your career

  The Ministry of Health is responsible for maintaining an accessible, high quality, affordable system for health service delivery that meets the needs of the citizens of the Province of BC. Its mandate is to support and enhance a responsive, comprehensive, regionalized health care system that promotes and provides for the physical, mental and community health of all British Columbians.

  The Finance and Corporate Services Division supports the Ministry Executive and programs by managing and ensuring a consistent approach to financial and corporate issues. The services are provided through its branches: Financial Operations, Financial Analysis and Decision Support, Regional Grants and Decision Support, Audit and Investigations, Business Financial Transformation, Business Services, Capital Services and Logistics Strategy. These branches provide financial advice and assist programs to meet their strategic goals and operational plans, and ensure compliance with relevant legislation, regulations and central agency directives.

  The Documents Coordinator deals with sensitive and highly confidential information requiring a high degree of initiative, and the ability to recognize the importance and/or urgency of issues. This position is responsible for the coordination of all divisional assignments including briefing notes, correspondence, Freedom of Information requests, fact sheets and meeting advice by assigning to appropriate program areas in a timely manner. This position is the primary contact for the Division’s documents process and is responsible for establishing effective working relationships with all program area staff to ensure policies, procedures and Ministry standards are adhered to and documents are delivered in a timely manner with a high degree of accuracy.

  Job Requirements:

  • Secondary school graduation or equivalent (GED)

  
  Related experience must include:

  • Six (6) months experience formatting, editing, and proofreading a variety of correspondence and executive level documents.
  • One (1) year experience using MS Outlook, Word, Excel, PowerPoint, and other standard computer applications in an office setting.
  • Experience working in a high volume, deadline-oriented environment.

  
  Preference may be given to applicants with 1 or more of the following:

  • More than one (1) year related experience in any of the above.
  • Experience working in an executive office with senior executives or equivalent (e.g., Assistant Deputy Minister or Deputy Minister).
  • Experience with CLIFF and/or eApprovals.
  • Experience dealing with highly confidential and sensitive issues.
  • Coordinating Freedom of Information requests.

  
  Provision:

  • Successful completion of security screening requirements of the BC Public Service, which may include a criminal records check, and/or Criminal Records Review Act (CRRA) check, and/or enhanced security screening checks as required by the ministry (Note: It is important that you read the job posting carefully to understand the specific security screening requirements pertaining to the position).

  For questions regarding this position, please contact Brianna.Leppard@gov.bc.ca .

  
  About this Position:

  Flexible work options are available; this position may be able to work from home a few days a week subject to an approved telework agreement.

  This position can be based out of any of the location(s) listed above.

  An eligibility list may be established to fill future temporary and permanent vacancies.

  Employees of the BC Public Service must be located in BC at the time of employment.

  Working for the BC Public Service:

  The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

  The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact IndigenousApplicants@gov.bc.ca or 778-405-3452.

  The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer .

  
  How to Apply:

  Your application must clearly demonstrate how you meet the job requirements listed above.

  Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

  Resume: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

  Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

  Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail BCPSA.Hiring.Centre@gov.bc.ca , before the stated closing time, and we will respond as soon as possible.

  
  Additional Information:

  A Criminal Record Check (CRC) will be required.

  The Hospital And Community (Health Care And Other Services) Covid-19 Vaccination Status Information And Preventive Measures Public Health Order defines vaccination requirements in health care locations and where public service staff interact with certain heath care locations. Among other possible measures, proof of vaccination will be required for positions that fall under this Public Health Order. Applicants with questions about vaccination requirements for specific positions should reach out to the hiring manager identified in the job posting.

  Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

  Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

• About the company

  The provincial government of British Columbia is the body responsible for the administration of the Canadian province of British Columbia.

Notice