• Job Description

  Req#: A3880-24-0003?language=en&page=791&sort=publicationDateDesc

  Job summary

  Scarborough Medical Group has an exciting opportunity for a Coder/Summariser to join our team.

  Are you ready for a rewarding career in healthcare? We are looking for an individual who is enthusiastic and is passionate about making a difference to the lives of others.

  We are a highly regarded training Practice supporting GP's, Nurses, Pharmacists and many others at different stages of their careers. Based at two surgeries to the North and South of Scarborough our teams support over 15,000 patients.

  You will be an essential part of our dynamic workforce, working alongside our teams of GP's, Nurse Practitioners, Practice Nurses, HCA's, Dispensers, Clinical Pharmacists, MSK Practitioners, Mental Health workers, Social Prescribing Link workers, Care co-ordinators, Medical Secretaries, Coders and many more!

  This is a busy, demanding and interesting role and you will need to be quick thinking and tenacious, but also kind and understanding. Working in a great team of clinical and non-clinical colleagues, we need you to be friendly, flexible and used to using your initiative as well as working closely with colleagues.

  Applications for the role will close on Sunday 25th February 2024. For an informal discussion about the role please contact Maria Fiorillo on 01723 375343 or email maria.fiorillo1@nhs.net

  Main duties of the job

  The main purpose of the Coder/Summariser is to be responsible for the daily administration of clinical correspondence, medical notes summarising and clinical coding and other relevant information into patients' electronic health records.

  The successful candidate will ideally have experience in NHS or General Practice administration, clinical coding and medical notes summarising. You will be required to work across both Danes Dyke Surgery and South Cliff Surgeries, so ideally you will have your own transport.

  About us

  Scarborough Medical Group is a successful and highly regarded training practice based in the beautiful coastal town of Scarborough on the North Yorkshire Coast. We are part of a strong, collaborative Primary Care Network and enjoy good working relationships with colleagues in the other Practices as a result.

  We are a committed and friendly, mixed clinical and allied healthcare team providing patients with high quality general practice.

  Date posted

  10 February 2024

  Pay scheme

  Other

  Salary

  Depending on experience

  Contract

  Permanent

  Working pattern

  Part-time

  Reference number

  A3880-24-0003

  Job locations

  463a Scalby Road

  Scarborough

  YO12 6UB

  
  

  South Cliff Surgery

  56 Esplanade Road

  Scarborough

  North Yorkshire

  YO11 2AU

  
  

  Job description

  Job responsibilities

  Duties and responsibilities:

  The following list of duties should not be regarded as definitive as they may be reviewed from time to time to take account of changing circumstances.

  • Review all incoming correspondence and enter, using recognised codes, pertinent information into the patients electronic medical record in accordance with the coding protocol.
  • Accurate and timely coding of patient information gathered from paper and electronic medical records, as well as correspondence received from other healthcare providers.
  • Follow up actions from correspondence based on internal processes and protocols that will ensure that patients receive the most appropriate services and continuity of care.
  • Working closely with internal clinical and administrative staff to ensure optimal levels of patient care and timely follow up actions.
  • Process and scan inbound clinical correspondence into patients electronic medical record in accordance with the scanning protocol.
  • Organise the medical record of patients whom you are coding, to harmonise problem titles, group symptom development and assign the appropriate status to medical information.
  • Recognise own knowledge limits and seek advice from clinical or administrative colleagues as appropriate.
  • Process/summarise new incoming medical notes in accordance with the summarising protocol.
  • Culling and sorting of patient records and letters in preparation for summarising
  • Reviewing medical records and producing an accurate summary of the patients medical history
  • To interpret reports from hospitals to ensure accuracy of the coding process.
  • Deal with any queries relating to clinical coding.
  • Monitoring progress of notes summarising against Practice targets.
  • Filing and retrieving paperwork.
  • File and store records as required.
  • Photocopy/scan documentation as required.
  • Action all incoming emails and mail in a timely manner.
  • Scanning of patient related documentation and attaching scanned documents to patients healthcare records.
  • Input data into the patients healthcare records as necessary.
  • Maintain a clean, tidy, effective working area at all times

  Please see the attached job description and person specification for further details.

  Job description

  Job responsibilities

  Duties and responsibilities:

  The following list of duties should not be regarded as definitive as they may be reviewed from time to time to take account of changing circumstances.

  • Review all incoming correspondence and enter, using recognised codes, pertinent information into the patients electronic medical record in accordance with the coding protocol.
  • Accurate and timely coding of patient information gathered from paper and electronic medical records, as well as correspondence received from other healthcare providers.
  • Follow up actions from correspondence based on internal processes and protocols that will ensure that patients receive the most appropriate services and continuity of care.
  • Working closely with internal clinical and administrative staff to ensure optimal levels of patient care and timely follow up actions.
  • Process and scan inbound clinical correspondence into patients electronic medical record in accordance with the scanning protocol.
  • Organise the medical record of patients whom you are coding, to harmonise problem titles, group symptom development and assign the appropriate status to medical information.
  • Recognise own knowledge limits and seek advice from clinical or administrative colleagues as appropriate.
  • Process/summarise new incoming medical notes in accordance with the summarising protocol.
  • Culling and sorting of patient records and letters in preparation for summarising
  • Reviewing medical records and producing an accurate summary of the patients medical history
  • To interpret reports from hospitals to ensure accuracy of the coding process.
  • Deal with any queries relating to clinical coding.
  • Monitoring progress of notes summarising against Practice targets.
  • Filing and retrieving paperwork.
  • File and store records as required.
  • Photocopy/scan documentation as required.
  • Action all incoming emails and mail in a timely manner.
  • Scanning of patient related documentation and attaching scanned documents to patients healthcare records.
  • Input data into the patients healthcare records as necessary.
  • Maintain a clean, tidy, effective working area at all times

  Please see the attached job description and person specification for further details.

  Person Specification

  Experience

  Essential

  • Experience of working as an administrator, coder, summariser, or medical secretary in the NHS or GP surgery environment.
  • Recent and consistent experience in a post requiring accuracy and attention to detail.

  Desirable

  • Administrator or secretarial experience

  Skills and Qualities

  Essential

  • Proficient IT skills with knowledge of Microsoft Office applications
  • Ability to accurately analyse and extract relevant information and pay attention to details
  • Ability to absorb complex training and knowledge
  • Ability to work under pressure
  • Ability to prioritise workload
  • Ability to communicate clearly and precisely
  • Able to work in a team
  • Able to work under own initiative
  • A mature approach and a professional and friendly demeanour
  • Flexible multi-tasker
  • Commitment to on-going development
  • Motivated and enthusiastic

  Desirable

  • Knowledge of SystmOne clinical system
  • Familiarity with medical terminology

  Qualifications

  Essential

  • O/GCSE Level English or equivalent
  • Good working knowledge of Windows and Microsoft Office applications
  • Excellent keyboard skills

  Desirable

  • Customer Service Qualification
  • ECDL Qualification

  Person Specification

  Experience

  Essential

  • Experience of working as an administrator, coder, summariser, or medical secretary in the NHS or GP surgery environment.
  • Recent and consistent experience in a post requiring accuracy and attention to detail.

  Desirable

  • Administrator or secretarial experience

  Skills and Qualities

  Essential

  • Proficient IT skills with knowledge of Microsoft Office applications
  • Ability to accurately analyse and extract relevant information and pay attention to details
  • Ability to absorb complex training and knowledge
  • Ability to work under pressure
  • Ability to prioritise workload
  • Ability to communicate clearly and precisely
  • Able to work in a team
  • Able to work under own initiative
  • A mature approach and a professional and friendly demeanour
  • Flexible multi-tasker
  • Commitment to on-going development
  • Motivated and enthusiastic

  Desirable

  • Knowledge of SystmOne clinical system
  • Familiarity with medical terminology

  Qualifications

  Essential

  • O/GCSE Level English or equivalent
  • Good working knowledge of Windows and Microsoft Office applications
  • Excellent keyboard skills

  Desirable

  • Customer Service Qualification
  • ECDL Qualification

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  Scarborough Medical Group

  Address

  463a Scalby Road

  Scarborough

  YO12 6UB

  
  

  Employer's website

  https://www.scarboroughmedicalgroup.co.uk/ (Opens in a new tab)

  Employer details

  Employer name

  Scarborough Medical Group

  Address

  463a Scalby Road

  Scarborough

  YO12 6UB

  
  

  Employer's website

  https://www.scarboroughmedicalgroup.co.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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