• Job Description

  Req#: H9100-24-0831?language=en&page=1501&sort=publicationDateDesc

  Job summary

  We are looking to appoint a meticulous individual who is highly organised and efficient in order to support the work of the Corporate Governance Team.

  As an experienced administrator with a track record of servicing Board level committees, the post holder will be part of an experienced and professional team but will be expected to work autonomously. This role is primarily focused on providing robust administrative support as Committee Secretariat to the Board's Committees, in order to ensure the smooth functioning of its activities in accordance with the Corporate Governance Framework. Reporting to the Head of Corporate Governance, and working closely with Executive Director Leads and Independent Member Chairs, the role will entail providing administrative support for the servicing of the Board's Committees including the development of committee work programmes and formal report writing.

  Main duties of the job

  This is a challenging role which will include the preparing, collating and disseminating of committee papers, as well as taking and transcribing formal minutes. The ability to maintain confidentiality and demonstrate tact and diplomacy at all times is essential, and to demonstrate commitment to the team by working flexibly to cover annual leave, sickness and training.The successful candidate should have in-depth knowledge of corporate governance and committee services. Advanced keyboard and computer skills as well as good interpersonal and communication skills are essential.

  About us

  Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 11,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:

  Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;

  Seven community hospitals: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;

  48 general practices (four of which are managed practices), 47 dental practices (including three orthodontic), 99 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;

  Numerous locations providing mental health and learning disabilities services;

  Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.

  Date posted

  05 June 2024

  Pay scheme

  Agenda for change

  Band

  Band 5

  Salary

  £28,834 to £35,099 a year per annum

  Contract

  Permanent

  Working pattern

  Full-time

  Reference number

  100-AC134-0624

  Job locations

  St David's Park

  Jobswell Road

  Carmarthen

  SA31 3BB

  
  

  Job description

  Job responsibilities

  You will be able to find a full job description and person specification attached within the supporting documents.

  The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

  The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

  Interviews will be held on 10/07/2024.

  Job description

  Job responsibilities

  You will be able to find a full job description and person specification attached within the supporting documents.

  The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

  The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

  Interviews will be held on 10/07/2024.

  Person Specification

  Qualifications and Knowledge

  Essential

  • Educated to degree level or relevant equivalent level of experience.
  • Wide ranging knowledge of corporate governance procedures, i.e. information governance procedures, policy management, records management, issues of confidentiality
  • Excellent and thorough knowledge of Microsoft Office packages including WORD & Excel.

  Desirable

  • Shorthand qualification/ability
  • Secretarial Qualification
  • ECDL

  Language Skills

  Desirable

  • Welsh speaker - Level 1

  Experience

  Essential

  • Experience of producing agendas and papers for meetings
  • Experience of minute taking and of providing committee servicing support
  • Experience of writing concise and accurate reports
  • Excellent experience of administrative and governance procedures in the public sector
  • Experience of developing and maintaining systems and administrative procedures
  • Experience of dealing with Executive Directors, Senior Managers and staff at all levels of the organization
  • Experience of liaison with external stakeholders

  Desirable

  • Experience of working in an adminstrative capacity at a higher level in the NHS

  Circumstances

  Essential

  • Ability to travel between sites in a timely manner
  • Flexible approach to the needs of the service

  Person Specification

  Qualifications and Knowledge

  Essential

  • Educated to degree level or relevant equivalent level of experience.
  • Wide ranging knowledge of corporate governance procedures, i.e. information governance procedures, policy management, records management, issues of confidentiality
  • Excellent and thorough knowledge of Microsoft Office packages including WORD & Excel.

  Desirable

  • Shorthand qualification/ability
  • Secretarial Qualification
  • ECDL

  Language Skills

  Desirable

  • Welsh speaker - Level 1

  Experience

  Essential

  • Experience of producing agendas and papers for meetings
  • Experience of minute taking and of providing committee servicing support
  • Experience of writing concise and accurate reports
  • Excellent experience of administrative and governance procedures in the public sector
  • Experience of developing and maintaining systems and administrative procedures
  • Experience of dealing with Executive Directors, Senior Managers and staff at all levels of the organization
  • Experience of liaison with external stakeholders

  Desirable

  • Experience of working in an adminstrative capacity at a higher level in the NHS

  Circumstances

  Essential

  • Ability to travel between sites in a timely manner
  • Flexible approach to the needs of the service

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Additional information

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Employer details

  Employer name

  Hywel Dda University Health Board

  Address

  St David's Park

  Jobswell Road

  Carmarthen

  SA31 3BB

  
  

  Employer's website

  https://hduhb.nhs.wales/ (Opens in a new tab)

  Employer details

  Employer name

  Hywel Dda University Health Board

  Address

  St David's Park

  Jobswell Road

  Carmarthen

  SA31 3BB

  
  

  Employer's website

  https://hduhb.nhs.wales/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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