Job Title

Planned Maintenance Coordinator

Job Description Summary

Cushman and Wakefield are looking for an experienced individual to join their team as a Planned Maintenance Coordinator.

In this role you will be responsible for working with our Facilities Managers and suppliers/vendors to ensure planned preventative maintenance (PPM) activities are scheduled in our Computerised Maintenance Management System/Computer-Aided Facilities Management System (CMMS/CAFM) and assigned to suppliers/vendors following through to completion.

The role will ensure all internal systems are kept up to do with status of PPMs including associated data and documentation.

This role can be based in Manchester and has the option to be fully remote, with office days required occasionally at managements discretion.

Job Description

Key responsibilities:

• Ensure Client Planned Preventative Maintenance (PPM) Schedules are recorded in the CMMS/CAFM across all client portfolios
• Liaise with C&W Facilities Managers on a daily basis to ensure PPM schedules are accurate, that works have assigned to suppliers/vendors and that PPM status is communicated to ensure the FMs are fully aware of PPM status.
• Communicate with suppliers/vendors regularly to ensure PPM works are performed in accordance with SLAs and all data and associated documentation is provided.

• Validate supplier/vendor PPM documentation for accuracy and completeness, ensuring any follow up or corrective tasks are escalated to the FM team and logged in the CMMS/CAFM for completion
• To manage and administer all queries that come from various Clients (internal/external)
• The effective management and evaluation of suppliers’ paperwork
• Contributing towards management/customer reporting.
• Support delivery of the asset management program including working with the FM team and the Maintenance Operations Lead to ensure asset register data is accurate and curren

Required knowledge and skills:

• Computer literate with experience of data entry, processing and work flows management following standard operating procedures
• Strong IT Skills – experience with CAFM systems would be advantageous
• Strong understanding of Facilities Management
• Organised, logical with excellent communication skills (written and verbal)
• Proficient in MS Excel (V-Lookups, Pivot tables, Excel formulas)
• Experience of reporting and dealing with large amounts of data
• Attention to detail, quality driven approach
• Ability to deal with pressure and to tight deadlines
• Interacting with colleagues across multiple geographies and cultures
• Self-motivated with ability to work on own initiative within a small team
• Excellent IT knowledge, including but not limited to being proficient in using all standard Microsoft Offices packages (Word, Excel, Email etc)
• A logical thinker with excellent organisational skills and the ability to prioritise workload

This is a fantastic opportunity to join an industry leading company and further your career.