• Job Description

  Req#: req13546

  Conference and Events Planner I (Event Coordinator) (Student Unions)
  Posting Number	req13546
  Department	Arizona Student Unions
  Department Website Link	https://union.arizona.edu/
  Location	Main Campus
  Address	Tucson, AZ USA
  Position Highlights	The Event Planning Office within the Arizona Student Unions is looking for an Events Coordinator (Conference and Events Planner I). This position will manage Express Catering orders and interface between the EPO and express dining units to ensure information flows correctly between the Unions and the client and to manage collection of payments. This position will also manage room bookings for UA student groups as well as a small client base of event planning. The Student Union Memorial Center is one of the largest student unions in the United States. At a size of 405,000 square feet, SUMC contains everything students need. This position will also be available to work nights, weekends and holidays as needed. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here .
  Duties & Responsibilities	Receives and processes moneys for event planning invoices; posts moneys to account; relays any necessary billing information to Accounts Receivable. Prepares and sends reservations/catering confirmations and invoices to customer. Distributes information to appropriate personnel. Manages student group room bookings in Student Union Memorial Center - serves as central point of contact for UA student groups needing to reserve space in the SUMC; ensures rooms are available at requested dates and times and that reservations are kept current in master calendar. Supervises student workers - hires, trains, schedules, and directs the work assignments of student workers, ensuring they understand and meet expectations of positions. Develops proposals for potential customers and coordinates pending bookings of events, focusing on customer needs, logistics, and operational capabilities. Works directly with catering, vendors, and event services staff to ensure all event logistics and catering options/menus are presented to the customer accurately and effectively. Available to work nights, weekends and holidays as needed by the department. Additional duties as assigned by supervisor. Knowledge, Skills, and Abilities: Knowledge of scheduling and contract administration. Knowledge of supervisory practices and principle. Skill in public relations and handling complaints. Skill in organization in order to coordinate several events simultaneously. Skill in managing multiple tasks simultaneously in a timely manner. Ability to function independently and intuitively in a fast-paced environment. Ability to communicate effectively. Physical Requirements: Occasionally transports/moves a maximum of 50 pounds.
  Minimum Qualifications	Bachelor's degree or equivalent advanced learning attained through experience required. Up to 1 year of relevant work experience is required.
  Preferred Qualifications
  FLSA	Non-Exempt
  Full Time/Part Time	Full Time
  Number of Hours Worked per Week	40
  Job FTE	1.0
  Work Calendar	Fiscal
  Job Category	University Operations
  Benefits Eligible	Yes - Full Benefits
  Rate of Pay	$21.03
  Compensation Type	hourly rate
  Grade	6
  Career Stream and Level	PC1
  Job Family	Conference & Events
  Job Function	University Operations
  Type of criminal background check required:	Name-based criminal background check (non-security sensitive)
  Number of Vacancies	1
  Target Hire Date
  Expected End Date
  Contact Information for Candidates	Judy Harrison harrisoj@arizona.edu
  Open Date	2/16/2023
  Open Until Filled	Yes
  Documents Needed to Apply	Resume and Cover Letter
  Special Instructions to Applicant
  Diversity Statement	At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

  
  

• About the company

  95194 The University of Arizona is a public land-grant research university in Tucson, Arizona.

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