• Job Description

  Req#: JR101319

  Maintains construction project records and processes related paperwork; reviews and modifies contract documents to reflect changes to original agreement; monitors records to verify compliance with state and federal laws and determines payments due contractor for work completed. Work requires contact with contractors, TxDOT and internal clients. Employees at this level perform work independently on assignments and may serve as a lead worker or project leader.

  Major Accountabilities:

  • Manage and maintain all project files for TxDOT related projects
  • Understanding and knowledge of TxDOT SiteManager, record keeper processes and procedures
  • Prepares and submits monthly and final estimates; checks calculations against plans and estimate to verify work is completed before payment is made.
  • Prepare and type correspondence, change orders, reports, letters, and supporting documents; files, orders supplies and equipment.
  • Sets up field record books for each construction project within assigned area.
  • Must work well with others and field inspectors to accomplish assigned tasks
  • Attend and conduct TxDOT pre-construction meetings
  • Manage project compliance for federal requirements
  • Be responsive in a timely manner to clients, supervisors, and inspectors between the hours of 8:00 AM and 5:00 PM.
  • Understand and know the audit process and be able to audit TxDOT projects files
  • Document labor interviews, Prompt Pay, CUF reviews and Payrolls
  • Able to read and understand roadway engineering plans and standard specifications
  • Attend AO safety meetings and meetings
  • Required to wear personal protective equipment provided by employer and comply with all safety requirements.
  • May require construction site visit and work from field office
  • Mentor others and train in record keeping processes
  • Perform other duties as assign by supervising manager, project manager and group manager. This job is not designed to cover or contain a comprehensive list of activities or responsibilities that are required of the Record Keeper for this job.
  • Duties and activities may change at any time.

  Qualifications

  Education:

  • High School Diploma or GED
  • Bachelor’s degree preferred

  Experience:

  • 5+ years construction record keeping experience
  • Excellent written and verbal communication skills
  • Moderate TxDOT experience training of various TxDOT CE&I programs including, but not limited to, SiteManager, EPRS, DMS and LCPTracker
  • Communicate effectively
  • Standard procedures relative to planning
  • Preparing and maintaining confidential and sensitive records, files and reports
  • Maintaining a safe working relationship

  At Freese and Nichols, everyone on our team gets to make a meaningful difference in our communities. For more than 125 years, we have been planning and designing the infrastructure our society needs: developing water supplies, designing roadways and bridges, preparing for natural disasters, and much more. We’ve built our business on long-term relationships with clients and employees alike, resulting in financial stability, career opportunities, and a nationally recognized workplace culture.

  We offer a comprehensive benefits package including health insurance, paid time off, 401(k) matching, paid overtime for salaried employees, tuition reimbursement, and much more. Our unique culture creates an environment for professional growth where we focus on caring for our clients, coworkers, and the communities where we work. Join our team of 1,000 employees as we continue to expand our services throughout the United States. Learn more about working here at freese.com/careers .

  Freese and Nichols is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants based on his or her age, race, color, pregnancy, gender, gender identity, sexual orientation, national origin, religion, marital status, citizenship, or because he or she is an individual with a disability, protected veteran or other status protected by federal, state, and local laws.

  
  We recognize that our workforce reflects the increasingly diverse nature of our society, and we strive to take advantage of that diversity with both our external and internal customers. As a Federal Contractor, Freese and Nichols is an equal employment, affirmative action employer.

  #LI-Hybrid

• About the company

  Freese and Nichols, Inc. is a full-service innovative consulting firm offering engineering, architecture, environmental science, construction and planning services.

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