• Job Description

  Req#: 4344101
  Position Summary
  Public Health Seattle & King County is seeking a highly qualified individual with expertise in both accounting and contract administration to take on the role of Administrator II - Contract Administrator within our administration and finance unit. This key position is integral to the management of various contract and accounts payable responsibilities within the unit.
  
  The Administrator II - Contract Administrator will lead all aspects of contract production and execution, focusing on ensuring compliance with federal, state, county, and departmental requirements. This includes managing contract reviews, technical quality assurance, and approvals for accounts receivable and payable, as well as oversee other professional contracts. Additionally, the role involves developing Requests for Proposals/Qualifications, bids, Memoranda of Understanding, and Inter-Local Agreements.
  
  The successful candidate will demonstrate strong analytical skills, proficiency in Oracle EBS, and extensive experience with Microsoft Excel and other reporting software for effective revenue and expenditure monitoring. A keen attention to detail and the ability to navigate complex contract processes are essential for this role. The position plays a critical part in ensuring financial stewardship and compliance and contributes significantly to the smooth operation and success of Public Health's programs and initiatives.
  
  Commitment To Equity and Social Justice
  Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
  
  The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.
  
  We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.
  
  To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx
  
  Work Schedule Monday through Friday, 8:00 am to 5:00 pm, 40 hours per week. This position is non-exempt and overtime eligible.
  
  Work Location The work performed in this position will be predominantly performed via telecommuting, with one day per week in office on a regular basis, which will increase to two days as-needed. This position is based out of the Chinook Building, located at 401 5th Ave in Seattle, 98104.
  
  Some of the work associated with this position will be performed through teleworking, and will report to office location and to meetings as needed. Travel to other work locations may be necessary. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
  
  Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team.
  • Administer and manage contracts, including reviewing scopes of work, establishing and reviewing contract exhibits and documents, setting up contracts in an online system (e.g., Agiloft), and maintaining accurate files.
  • Conduct detailed invoice reviews, route for program staff approval, track payments, and troubleshoot payment issues.
  • Ensure accurate data entry and act as a subject matter expert in systems such as Agiloft, iProcurement, and iExpense.
  • Serve as a liaison between the contracts team (ex. CPRES) and the division.
  • Develop and maintain financial policy compliance tracking tools, monitoring systems, and reporting procedures.
  • Provide technical assistance and support to contractors, ensuring timely and accurate invoicing and financial tracking.
  • Assist with project procurement, gift card procurement and tracking, and general administrative duties.
  • Innovate and improve administrative processes to enhance financial stewardship and direct service delivery.
  • Coordinate with accounts payable and contracts unit as necessary.
  Our ideal candidate will demonstrate the following (Minimum):
  
  • A minimum of 2 years of experience in contract administration, including contract management, compliance, monitoring, and reporting.
  • Proficiency in Microsoft Excel at an intermediate level.
  • Experience with online procurement and financial management systems.
  • Knowledge of generally accepted accounting principles (GAAP).
  • Strong communication skills, both written and verbal.
  • Ability to define, visualize, measure, control, report, and improve processes to meet customer requirements.
  • Proven ability to establish productive relationships with internal colleagues and external clients.
  
  The most competitive applicants will have the following experience and qualifications (Desired):
  
  • Knowledge of contracting and finance, including system workflow and technical knowledge of contract management applications like Agiloft/Zoom grants.
  • Advanced knowledge of grants management, accounting, audit, and public sector budgeting.
  • Experience with Oracle-based financial and reporting systems and electronic contract administration systems.
  At least two years of experience in managing the fiscal and contractual aspects of federal or state grants/contracts
  Forbes named King County as one of Washington State's best employers.
  
  
  Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
  
  
  Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
  
  
  King County is an Equal Employment Opportunity (EEO) Employer
  
  
  No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
  
  
  To Apply
  
  
  If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
  
  Who May Apply
  This Career Service position is open to all qualified candidates.
  
  Application Process
  If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
  
  The following items are required to be considered for this vacancy:
  
  • NeoGov Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
  • Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
  • Updated Resume
  • A structured Cover Letter detailing how you meet or exceed the qualifications listed
  
  Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.
  
  COVID-19 Vaccination Requirement:
  If you are the successful candidate for the position(s), as a condition of your employment, you will be required to be fully vaccinated against COVID-19 to work in the medical clinic(s) outlined in this job posting prior to your start date. To ensure this condition is met, prior to your start date, the county will send you a conditional offer letter requesting you to provide proof of vaccination or have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.”
  
  Necessary Special Requirements
  
  • The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
  • The selected candidate must be able to pass a thorough background investigation
  • For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en.
  • Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
  • Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
  • Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
  • Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
  • When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department.
  • If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.
  
  Union Membership
  This position is not represented by a labor union.
  
  Contact
  For questions about the application process, contact Catherine Fitzpatrick, Sr. HR Analyst at Catherine.fitzpatrick@kingcounty.gov.

• About the company

  King County is located in the US state of Washington.

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