JOB DESCRIPTION

BUSINESS ADMINISTRATION

TITLE : CONTRACT AND INSURANCE SERVICES SPECIALIST – Business Administration

DEFINITION : Under the supervision of the Director of Business Administration, this position is responsible for assisting in the creation, review and management, of PCA’s insurance services and contract processes.

QUALIFICATIONS :

Education and Experience Requirements:

• Bachelor’s Degree in Business Administration or related field and two years of insurance services and/or contract process management experience.
  
  OR
  
• Associate’s Degree in Business Administration or related field and four years of insurance services and/or contract process management experience.
  
  
  Key Skills and Abilities:
  

• Ability to manage a variety of tasks simultaneously.
• Excellent interpersonal and communication skills.
• Strong problem-solving skills.
• Attention to detail.
• Excellent organizational skills.
• Initiative and self-motivation.
  
  Additional Requirements:
  

• Pre-employment physical.
• Drug testing required.
• Driver’s license required.
• Criminal history check.
• PCA is an equal opportunity employer. PCA does not inquire into any candidate’s medical, religious or other protected status. PCA may extend a conditional offer of employment to a candidate that the hiring manager believes is the best fit for the job. All new hires must be vaccinated as a condition of employment in accordance with PCA’s COVID-19 Vaccination Requirement Policy. Only after receiving a conditional offer of employment should a candidate provide his/her/their COVID-19 vaccination status to PCA as either vaccinated or unvaccinated. In the event the candidate is not vaccinated, the candidate should either: (1) obtain the vaccination and provide proof thereof; or (2) seek a reasonable accommodation from the COVID-19 Vaccination Requirement Policy. PCA will work with candidates in good faith to determine whether the request is reasonable and whether the request places undue hardship upon PCA.
  
  
  DUTIES AND FUNCTIONS :
  
  1. Review submitted contract components for accuracy. Work with PCA staff in finalizing the appropriate format and content of agency contracts in accordance with PCA established guidelines.
  2. Manage the Housing contracting process and provide contractors with technical assistance regarding insurance and contract compliance issues.
  3. Manage the day to day contract management activities for identified agency contracts.
  4. Assist in the development and preparation of master contract documents for uploading to PCA’s website and eForms, as well as assisting with the revision of contract documents when necessary.
  5. Assist the Director in the preparation of PCA’s insurance applications and in the processing of insurance claims.

1. 1. Review and process incoming contracts and amendments for execution and record tracking data on department reports.
   2. Manage and maintain insurance software tracking system; t rack and process all provider, vendor and contractor insurance certificates; inform PCA staff of all compliance deficiencies and work with them to ensure compliance.
   3. Enter and update provider and contractor demographic information in PCA’s data systems in order to generate provider/vendor numbers and to permit budget entry.
   4. Perform other duties as assigned.

PERFORMANCE EXPECTATIONS:

1. Prioritizes departmental work appropriately.
2. Completes assigned tasks accurately and timely.
3. Contracts, reports, and other documents are legible, timely, accurate, and complete.
4. Performs data entry accurately and timely.
   

CUSTOMERS:

• Consumers
• PCA’s providers
• PCA staff

Salary Range $39,626.70-$44,715.24

(Rev. 10/19)