• Job Description

  Req#: R-14084

  Current employees: Please apply through the employee portal to be considered for this opportunity.

  Pay Range:

  $40.18 - $49.40 Hourly

  Department:

  Health Department

  Job Type:

  Regular Represented

  Exemption Status:

  United States of America (Non-Exempt)

  Closing Date (Open Until Filled if No Date Specified):

  March 20, 2024

  
  The Opportunity:

  This Work Matters!

  Please note this posting will be utilized to hire for multiple recruitments.

  We seek leaders, achievers and doers who bring skill and passion to a challenging and evolving environment. At the Multnomah County Health Department we are all inspired by the mission: We work with communities to advance health equity, protect the most vulnerable, and promote health and wellness for everyone and we uphold the values: Compassion and Care, Empowerment, Racial Equity, Creativity and Integrity. We create a culture of respect, trust and understanding for the highly diverse population we serve in our communities.

  The purpose of this position is to plan, develop, monitor and implement health and human services contracts for Divisions within the Health Department. This position prepares and drives complex contracts and contract amendments that are clear, accurate, well written, in accordance with applicable laws, rules, policies and procedures, and are consistently delivered in a timely manner. The incumbent in this position is responsible for driving process improvements and assuring accountability in the contracting and expenditure of public funds and performs a variety of professional and technical tasks related to the development and execution of contracts, intergovernmental agreements and memoranda of understanding. This position uses subject-matter expertise to examine processes and develop work procedures. Develops procurement agreements with various vendors/contractors, and provides supervision to assigned staff, interns or volunteers.

  As the Contract Specialist Senior, you will:

  • Create detailed service contracts, procurement documents, and amendments that reflect laws, rules, regulations, policies and procedures

  • Prepare termination letters to suppliers whose contracts have expired and will not be renewed

  • Plan and develop program descriptions, policies, procedures, budgets, and systems

  • Use procurement technology to create customer identification numbers to upload into the system

  • Interpret and apply laws, rules, regulations, policies and procedures

  • Prepare reports for management and program development staff

  • Develop and process contracts and intergovernmental agreements (IGA’s) that match funding sources

  • Organize and lead meetings with stakeholders to guide the creation, implementation, and oversight of contracts that meet program needs

  • Help programs develop statements of work, payment terms, measurable program outcomes and special conditions

  • Ensure contract/procurement compliance with all related laws, rules, regulations, policies and procedures

  • Recruit, train, and supervise the work of other Contract staff, volunteers and interns

  • Support programs in the development of complex proposals and contracts

  • Write protocols, procedures, and guides consistent with other contract policies

  • Study customer requirements, gather information, and create proposals and reports to support program goals

  • Develop and monitor funding sources to ensure payments comply with the scope and schedule of contract

  • Track and respond to questions about the purchasing process from people working inside and outside the County

  • Monitor contracts and alert management of delays or performance issues

  • Work with multiple divisions in the County and community to write agreements that serve the needs of clients and stakeholders

  • Improve processes to decrease redundant work, establish consistent formats, and ensure all relevant information is included

  Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees. We are proud to be an Equal Opportunity Employer. As a Health Department employee you will create a work culture of respect, trust and understanding for the highly diverse populations the Health Department serves in the office and in the community. Every employee shares the responsibility for promptly bringing to the County's attention conduct that interferes with providing a work environment free of illegal discrimination and harassment.

  TO QUALIFY:

  We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.

  Minimum Qualifications/Transferable Skills*:

  • Equivalent to a bachelor's degree

  • Three (3) to six (6) years of experience that demonstrates the ability to perform the duties of the position

  Preferred Qualifications/ Transferable Skills* : You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

  • Experience serving diverse populations and providing culturally responsive services

  *Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experiences that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

  SCREENING AND EVALUATION:

  The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

  • Initial review of minimum qualifications

  • An evaluation of application materials to identify the most qualified candidates

  • Consideration of top candidates/interviews

  • Background, reference, and education checks

  Pay Equity: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However, actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidate's relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.

  Required: The Application Packet: You must submit all requested items below. Failure to do so will be deemed as an incomplete application.

  • A completed online application.

  • A resume that explains all related experience (paid or unpaid) and training in your resume.

  • A cover letter that expands on your resume, addressing how you qualify for the position, and how you will support our diverse community in the contracting and procurement process .

  Note: The application, resume and cover letter should demonstrate your work experience/ skills and how it is related to those shown in the overview and To Qualify sections of the job announcement. Please be thorough, as these materials may be scored and determine your eligibility for an interview.

  Please be mindful of checking your email inbox for messages from the Recruiter as you may be emailed requesting additional information. If a response is not received in a timely manner your application may not be considered.

  ADDITIONAL DETAILS:

  Type of Position: This hourly position is eligible for overtime.

  Type: Represented

  FLSA: Non-Exempt

  Schedule: Monday to Friday, 8:00 AM 5:00 PM

  Routine Telework: This position is designated as “routine telework,” meaning you will be working remotely (from home); a hybrid schedule also is available. As with all routine telework positions, employees may be required to come into the office on occasion. The designation of Routine Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations. The onsite work location for this position is the Gladys McCoy Building located at 619 NW 6th Ave., Portland, OR 97209.

  Serving the Public, Even During Disasters:

  Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.

  
  Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

  We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

  Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.

  Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

  Questions?

  Recruiter:

  Dan Ryan

  Email:

  daniel.ryan@multco.us

  Phone:

  +1 (971) 5001690

  Application information may be used throughout the entire selection process. This process is subject to change without notice.

  Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

  Job Profile:

  6031 - Contract Specialist Senior

• About the company

  Multnomah County /mʌltˈnoʊmə/ is one of 36 counties in the US state of Oregon.

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