• Job Description

  Req#: 32359

  Agency: Department of Children and Family Services
  Closing Date/Time: 12/18/2023
  Salary: Anticipated Starting Salary $7,875 - $9,583/month
  Job Type: Salaried Full Time
  County: Cook
  Number of Vacancies: 1
  Plan/BU: Gubernatorial Exclusion 063

  
  ****A RESUME IS REQUIRED FOR THIS JOB POSTING****

  Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Department of Children and Family Services must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.

  REQ #32359

  Position Overview

  The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Cook County Administrative Support Services Manager. Under administrative direction, this position will plan, organize, direct, and implement Cook County Administrative Support Operations, Central Stores, and relocation of Departmental offices. The position will serve as full line supervisor of Cook County Administrative Services staff and will serve as liaison with the Department of Central Management Services, DCFS Regional Administrators, and private sector lessors regarding leasing issues. This position provides a great opportunity for someone with a background in administrative services who is interested in managing supportive functions for the Department of Children and Family Services. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong leadership skills. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

  Job Responsibilities

  1. Serves as Cook County Administrative Support Services Manager

  2. Serves as full line supervisor of subordinate supervisory staff

  3. Serves as liaison with the Department of Central Management Services, DCFS Regional Administrators, and private sector lessors regarding leasing issues, including space acquisition, lease interpretation, and the remodeling, renovation, or construction of office space

  4. Provides oversight of Administrative Support budgetary operations, monitoring to ensure fiscal compliance

  5. Determines and prioritizes space needs for Cook County work locations with input from Central Office staff

  6. Oversees the vehicle fleet management process for Cook County in conjunction with the Statewide Vehicle Coordinator

  7. Collaborates with the Statewide Property Control Manager regarding the implementation of the Department’s inventory maintenance

  8. Serves as liaison to the Procurement Unit

  9. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

  Minimum Qualifications

  1. Requires knowledge, skill, and mental development equivalent to the completion of four years of college, preferably with courses in business or public administration

  2. Requires three years of progressively responsible administrative experience in a public or business organization

  Preferred Qualifications

  1. 3 years of experience managing an administrative services operation in a public or business organization

  2. 3 years of professional experience in budgetary operations and/or procurement services

  3. 3 years of experience supervising professional staff in a public or business organization

  4. 3 years of professional experience in the oversight of a large program with multiple sites or multiple teams of subordinate professional staff

  5. 3 years of professional experience conducting long-range planning for facility needs

  6. 3 years of professional experience in lease management in a public or business organization

  7. 3 years of professional experience in the development and implementation of policies and procedures in a public or business organization

  Conditions of Employment

  1. Requires the ability to pass a background check

  2. Requires possession of a valid driver’s license and ability to travel

  About the Agency

  DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.

  Work Hours: Monday-Friday 8:30AM-5:00PM
  Work Location: 1911 S Indiana Ave Chicago, IL 60616-1310
  Agency Contact:
  Lillian Koehl
  Email: Lillian.Koehl@illinois.gov
  Phone #:217-557-1752
  Job Family: Building, Fleet & Institutional Support; Leadership & Management

  PIN#65-2819

  Revolving Door:

  Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.

  The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

• About the company

  The Governor of Illinois is the chief executive of the State of Illinois, and the various agencies and departments over which the officer has jurisdiction, as prescribed in the state constitution.

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