• Job Description

  Req#: 4420696
  The Early College Coordinator is primarily responsible for co-coordinating dual credit classes at area high schools and online, which includes formal agreements with school districts to allow high school students to attend classes at an ICC campus during the school day and to ensure that dual credit is administered by guidelines established by the Illinois Community College Board and the Higher Learning Commission.This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed, while related duties may also be assigned in other cases. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
  
  
  1. Assist with coordinating the offerings of dual credit classes at area high schools with academic departments, student accounting, enrollment services, and scheduling to develop a master list documenting all Early College offerings each semester, track course requests, MFQ status, and onboarding new dual credit adjuncts.
  2. Connect new and continuing dual credit adjuncts with their appropriate program chairs, teaching chairs, academic deans, etc., for regular training related to course content.
  3. Work closely with other ICC departments to ensure the needs of the high schools and students are met and barriers are eliminated. Such as social/emotional needs and financial difficulties.
  4. Communicate through email, phone, and mailings with students, schools, and all partners who support the processes for scheduling academic classes, enrolling, advising, and testing students, and providing student services.
  5. Assist with the student enrollment process and other supportive services included in the Early College program in accordance with college policies and procedures.
  6. Assist Early College students with transitioning to becoming an ICC college student by educating them about college policies and procedures.
  7. Verify/pre-qualify and document students’ prerequisites and coordinate with high school counselors on transcript evaluations.
  8. Assist and attend in planning high school informational meetings, student orientations, workshops, and enrollment sessions, but not limited to dual degree programs.
  9. Update Early College web information, promotional materials, and handbook regularly.
  10. Work with high school counselors to manage class schedules and academic status of dual degree students.
  11. Request regular progress monitoring reports for dual degree students and other Early College students as an early-warning measure and as requested by high schools. The assistant coordinator compiles and shares the results with students and high school counselors.
  12. Co-develop and submit semester data reports on each high school's enrollment, credit hours, and trends with the Lead Early College Coordinator.
  13. Manage transcript sharing progression towards college degree with high school counselors.
  14. Manage and track student withdrawals (W), incompletes (I), and non-enrollment from ICC courses with the high school and the registrar’s office.
  15. Manage student transitions from Early College status to traditional ICC student, including but not limited to updating program plans and managing enrollment/drop holds.
  16. Monitor Student Accounts and work with Illinois Central College student accounting to verify payment of dual degree invoices, bookstore charges, lab fees, etc., to prevent enrollment delays.
  17. Adhere to dual credit guidelines, the Dual Credit Quality Act established by the Illinois Community College Board and the Higher Learning Commission, and communicate these guidelines to the high schools, ICC Academic Affairs department, and Academic Deans.
  18. Maintain effective, professional, open communication with the Dean of College and Career Readiness and the Vice President of Workforce and Diversity.
  19. Keep the Dean of College and Career Readiness abreast of any Early College concerns that may arise; in addition, keep the Academic Affairs Deans and Vice President of Academic Affairs abreast of any concerns about the qualifications of dual credit instructors who desire to teach dual credit courses.
  20. Communicate effectively and work in collaboration and accordance with the Lead Early College Coordinator.
  21. Attend ILACEP/ NACEP conferences and workshops and maintain membership in ILACEP, NACEP, and NACADA per professional development growth.
  22. Ability to be flexible and adapt to Early College change due to ICC policies and procedures that are best for the college.
  23. Contribute to the overall success of Illinois Central College by performing these duties in a manner consistent with the mission, goals, values, and priorities of the College.
  24. Perform all other duties as assigned.
  The requirements listed below are representative of the knowledge, skills and abilities required to satisfactorily perform the essential duties and responsibilities.
  
  
  1. Bachelor’s Degree.
  2. Minimum of 3 years of coordination or administrative experience.
  3. Experience in secondary or post-secondary education
  4. Proficient in Microsoft Office Suite.
  5. Strong organizational skills with the ability to maintain and keep confidential information.
  6. Strong verbal/written communication skills.
  7. Strong interpersonal skills, including the ability to establish and maintain cooperative and professional working relationships with others.
  1. Master’s degree.
  2. Experience at the high school level.
  3. Community College Experience.
  4. PeopleSoft experience.
  5. Experience with dual enrollment databases and the Dual Credit Quality Act.
  6. Two to three years of community college work experience and/or experience working with high school students, parents, and staff.

• About the company

  Illinois Central College is a public community college with its largest campus in East Peoria, Illinois.

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