Advocate Aurora Health

Coordinator, Grants & Contract Administration


PayCompetitive
LocationRemote
Employment typeFull-Time

This job is now closed

  • Job Description

      Req#: R106305

      Department:

      12114 Advocate Aurora Health Corporate - Health Equity

      Status:

      Full time

      Benefits Eligible:

      Yes

      Hou rs Per Week:

      40

      Schedule Details/Additional Information:

      This is a remote, work from home role. Remote work is approved for residents in the following states: AL, AK, AR, AZ, DE, FL, GA, IA, ID, IL, IN, LA, KS, KY, ME, MI, MO, MS, MT, NC, ND, NE, NH, NM, NV, OH, OK, PA, SC, SD, TN, TX, UT, VA, WI, WV, WY.

      The coordinator is responsible for serving as the administrative coordinator for externally funded, non-research grants and contracts supported by the Impact Evaluation and Grants Management (IEGM) team for the Division of Community & Social Impact (CSI Division) and across Clinical Service Area and Enterprise collaborations as a centralized function within the ANCHE. The coordinator is responsible for administratively supporting non-research external funding grants and contracts including application development, budget development and maintenance, management and communication of contractual obligations and reporting timelines across internal/external partners, and working collaboratively across Operational Teams to problem-solve administrative roadblocks and ensure fulfillment of contractual requirements in support of an assigned project portfolio(s). Works in collaboration with Enterprise pre/post award administration resources, Foundations, Finance, and project/program operational teams to ensure efficiency, communication, and optimization of administrative functions which requires critical thinking, project management, reporting, grant writing and budget experience.

      MAJOR RESPONSIBILITIES

      • Responsible for coordination across all stages of non-research grants and contracts administration including developing and maintaining shared filing and tracking systems, administrative checklists, and standard operating procedures.
      • Maintains all appropriate documentation and recordkeeping, including shared filing and tracking systems and oversees ongoing internal and external communications related to assigned project portfolio(s).
      • Manages adherence to contractual requirements, internal/external compliance requirements, and maintains regular communication with Operational Leaders and teammates.
      • Develops and maintains strong relationships with project/program operational teams and leadership aligned with assigned project portfolio(s), serving as a liaison, advocate, and collaborator to troubleshoot administrative roadblocks for grants administration and empower operational teams.
      • Works collaboratively with partner enterprise teams including Enterprise pre/post award administration resources, Foundations, Finance, and project/program operational teams to ensure efficiency, communication, and optimization of shared/aligned functions.
      • Works collaboratively to ensure a best practice approach to support for assigned project portfolio(s).
      • Responsible for administrative support, completeness, and adherence to all deadlines, requirements, and best practices for external funding proposals, contractually required reports, and other ongoing system communications including progress reports and presentations.
      • Works collaboratively to develop narrative content and numerical reporting for external funding proposals, contractually required reports, and other ongoing system communications.
      • Works in collaboration to support grant and private donor strategy aligned with assigned project portfolio(s) including regional and national funding opportunities.
      • Supports the dissemination of evidence through academic and non-academic channels including academic journals and presenting papers at scientific meetings and forums.
      • Supports professional development across grants and contracts administration functions, including serving as reviewer and mentor for partner teammates and leaders participating in external funding applications.


      MINIMUM EDUCATION AND EXPERIENCE REQUIRED

      Level of Education: Bachelor’s degree in business, public health, health services research, health care administration, public administration or policy and/or government studies.

      Years of Experience: At least two (2) years of strong grant-writing, project management, and administration skills with diverse applied experiences across traditional and non-traditional sectors including healthcare, industry, commercial, and/or non-profit entities.

      MINIMUM KNOWLEDGE, SKILLS AND ABILITIES (KSA)

      • Skills – Strong interpersonal relationship building, communication, and presentation skills necessary.
      • Abilities – to work independently and proactively as part of a fully-remote team, supporting the Advocate Health national enterprise footprint.
      • Skills – highly proficient in problem solving in a complex systems environment, strategic communications, strategic planning, written and oral communication, multi-disciplinary collaboration, and ability to work effectively and drive consensus amid diverse stakeholders.
      • Knowledge – highly proficient in Microsoft Office applications, project management, communication and translation across a diverse audience.
      • Knowledge – comprehensive understanding of with grant development, contracting, and pre/post award administration experience.
      • Abilities – to manage and prioritize requests of multiple stakeholder; Ability to work under pressure in a fast-paced healthcare environment with tight deadlines; Adaptability based on changing needs of the organization.

      PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

      • This position requires travel, therefore, will be exposed to weather and road conditions.
      • Operates all equipment necessary to perform the job.
      • Exposed to a normal office environment.

      This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

      Advocate Aurora Health is one of the 10th largest not-for-profit, integrated health systems in the U.S. with nearly 3 million patients served at more than 500 sites of care in Illinois and Wisconsin, including 28 hospitals. We're redefining the standard for care with world-class doctors and caregivers, innovative solutions, outstanding outcomes, and leading-edge research and clinical trials. Combined, Advocate and Aurora are recognized for clinical excellence in a variety of specialties. Advocate Aurora Health is one of the 10th largest not-for-profit, integrated health systems in the U.S. with nearly 3 million patients served at more than 500 sites of care in Illinois and Wisconsin, including 28 hospitals. We're redefining the standard for care with world-class doctors and caregivers, innovative solutions, outstanding outcomes, and leading-edge research and clinical trials. Combined, Advocate and Aurora are recognized for clinical excellence in a variety of specialties.

  • About the company

      Advocate Aurora Health is a non-profit health care system with dual headquarters located in Milwaukee, Wisconsin