• Job Description

  Req#: REQ20160002

  Coordinator, Participant Recruitment and Retention Program

  Location: San Diego, CA.

  The USC Keck School of Medicine - Alzheimer’s Therapeutic Research Institute (ATRI), located in San Diego, California is an academic institute comprised of scientific collaborators committed to advancing the development of new treatments for Alzheimer’s disease through innovative clinical trials.

  This position is based in the ATRI Section of Recruitment, Engagement, and Retention (RER) under the direction of Professor Raman and will report to Dr. Molina-Henry. This position will support the administrative, operational and strategic needs for the Section leadership and associated faculty. This role is dedicated to supporting and coordinating initiatives and programs under the purview of the RER Section.

  The coordinator will support, facilitate, and coordinate Section-level initiatives and projects. They will provide administrative project management to faculty across multiple projects. They will organize Section-level teleconferences, meetings and prepare meeting agenda and minutes. They will communicate and interface directly with faculty and staff and oversee Section-level timelines and milestones to ensure that targeted deadlines are met.

  Key Responsibilities

  Administrative & Project Coordination

  • Support and facilitate initiatives and projects as directed by RER Section leadership.
  • Provide administrative support for Section faculty, including planning, tracking, coordinating and reporting on activities across multiple projects.
  • Organize Section-level teleconferences, meetings, and workshops, ensuring timely follow-up and execution of action items.
  • Prepare meeting agendas, minutes, and project documentation for Section stakeholders.
  • Develop and maintain project tracking systems to ensure that deadlines, deliverables, and milestones are met. Serve as a primary point of contact between faculty, research staff, and external collaborators regarding Section efforts.

  • Maintain accurate records and documentation, ensuring compliance with institutional and federal regulations.
  • Experience with REDCap and/or other relational databases to manage across study- reporting.

  Minimum Qualifications

  • Education: Bachelor’s degree in public health, Psychology, Neuroscience, Clinical Research Administration, or related field. Master’s degree preferred.
  • Experience:
    • At least 2+ years of experience in research, academic, or healthcare settings.
    • Prior experience supporting clinical trials or research studies is highly desirable.
    • Experience working with cross-functional teams and academic professionals in a research environment.
    • Experience with data management tools such as REDCap and other relational databases.
  • Technical Skills:
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Strong ability to track, document, and report on activities.

  Key Competencies & Skills for Success

  • Project Management & Organizational Skills:
    • Ability to manage multiple initiatives simultaneously, set priorities, and meet deadlines.
    • Excellent attention to detail and ability to track milestones and deliverables effectively.
  • Communication & Interpersonal Skills:
    • Strong written and verbal communication skills, with the ability to engage diverse stakeholders.
    • Ability to synthesize complex information into clear, concise reports and presentations.
  • Problem-Solving & Critical Thinking:
    • Capacity to recognize operational inefficiencies and implement improvements.
  • Team Collaboration & Stakeholder Engagement:
    • Experience working within cross-functional teams and across academic disciplines.
    • Strong interpersonal skills, with the ability to engage and maintain relationships with faculty, researchers, and external partners.
  • Adaptability & Initiative:
    • A proactive mindset with the ability to anticipate needs and take initiative.
    • Comfort working in a dynamic research environment, adjusting priorities as needed.

  The hourly rate range for this position is $29.19 - $37.25. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

  USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

  Minimum Education: Bachelor's degree
  
  Addtional Education Requirements Combined experience/education as substitute for minimum education
  Minimum Experience: 2 years
  
  Minimum Skills: Directly related project or administrative experience.
  Preferred Education: Master's degree
  
  Preferred Experience: 3 years

  USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

  We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu . Inquiries will be treated as confidential to the extent permitted by law.

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