• Job Description

  Req#: COORD019152

  Shift: Monday-Friday, Daylight hours. This position is hybrid, it will be a mix of working from home and working on site at either Butler Hospital, in Butler, Pennsylvania or Westmoreland Hospital, in Greensburg, Pennsylvania, depending upon applicants availability. * Days and hours are subject to change.

  Job Summary/Overall Objectives

  Payroll Coordinator is responsible for preparing and coordinating all aspects of payroll. Must work collaboratively with fellow team members, employees, leadership and human resources. Position requires confidentiality, multitasking, clear communication, strong organization, efficient time management and prioritization of requests.

  Essential Job Functions

  • Manage time and attendance system.
    • Audit reports and time cards to verify all payroll, benefit, and compensation policies are applied correctly and consistently.
    • Audit and test system for accuracy to ensure compliance of policies.
    • Test all upgrades or rule changes thoroughly in the system prior to implementation.
  • Maintain strict confidentiality of all payroll information.
    • Responsible for proper disposal of any confidential information.
    • Ensure all employee information including salary information is kept confidential.
  • Manage payroll system for designated entities.
    • Manage the interfaces from time and attendance into the payroll system.
    • Manage the calculation process of payroll.
    • Follow all balancing procedures to ensure the accuracy of hours paid.
    • Balance payroll verifying all taxes are correct according to federal and state requirements.
    • Verify deductions.
    • Process payroll checks and direct deposits.
    • Process electronic submission of direct deposit information to bank.
    • Follow all established audit controls for payroll processes.
    • Manage processing of all special pay such as PTO sell back, CAP program and recruitment bonuses etc.
  • Prepare all tax related functions pertaining to quarterly and year end filing requirements.
    • Prepare federal and state tax deposits each pay period within required deadlines.
    • Prepare quarterly reports for Federal, state, local, and unemployment, taxes within required deadlines.
    • Prepare year end W2 reporting requirements within required deadlines.
    • Prepare required documents or correspondence for workers compensation, bank loans, domestic relations, wage garnishments, unemployment, etc.
    • Ensure tax changes or updates are implemented within required deadlines.
  • Participates in management decisions to revise human resource policies.
    • Helps to educate employees and managers on revised or new policies that affect employee's pay and/or time and attendance processes.
    • Manages the system changes required for revised or new policies that affect employee's pay.
    • Ensures consistency of applied policy and procedures across the organization.
  • Interact with human resources and information technology to coordinate related payroll information and resolve system needs or deficiencies.
    • Work as an integral team member with human resources on designated projects as it relates to payroll.
    • Work with information technology on issues, system updates, upgrades and testing to ensure accuracy and integrity.
  • Assist all managers and employees with the highest level of customer service.
    • Answer and assist with all payroll related questions to ensure a timely resolution.
    • Maintains positive and patient rapport with all customers and team members.
    • Educate and train new managers or timekeepers in the time and attendance employee verification of time, edits and approval process.
  • Responsible for cross training with payroll team members.
    • Maintains competency to complete payroll functions of other entities as designated to cover as needed.
    • Completes all functions of payroll in the absence of other payroll employee for those designated entities.
  • Maintain knowledge of FLSA, tax law changes and policy changes as it pertains to payroll.
    • Researches and keeps abreast of FLSA law, tax law changes and works with vendors to be compliant within designated deadline of changes.
    • Manages policy changes and audits payroll rules to know where changes need to be made and facilitates the changes required with vendors as it pertains to payroll.
    • Helps to ensure that pay practices meet FLSA laws.
  • Looks for ways to streamline processes to maintain and gain efficiencies.
    • Analyzes current processes and analyzes change in processes to achieve best practices.
    • Incorporates change and supports the team in facilitating change processes in conjunction with the human resources team.
  • Works with human resources as needed on special projects and day to day operations.
  • Other duties as assigned.

  Competency and Experience [Knowledge, Skills and Abilities]

  Required Qualifications/Experience

  • High School Diploma, GED or higher level of education.
  • Two (2) years of experience in payroll related function.
  • Strong leadership ability, good organizational skills, independent and critical thinking skills, sound judgment, and knowledge of legal aspects and liability of nursing practice.
  • Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience.

  • Strong mathematical/analytical ability.
  • Knowledge of basic office equipment such as copier, fax machine, etc.

  • Proficiency in the use of Microsoft Office Suite including Excel, Word, and Outlook.

  Preferred Qualifications/Experience

  • Associate Degree in Accounting or Business Administration.
  • Experience working with UKG and/or API products.
  • Previous related healthcare experience.
  • CPP certification.

  License, Certification & Clearances

  • Act 34-PA Criminal Record Check from the PA State Police system

  
  Work Environment (please list work environment i.e.: temperature, noise level, other factors that will affect the working conditions while performing the job)

  • [the work environment; ]
  • [the work environment; ]
  • [the work environment; ]
  • Etc…

  Position Type/Expected Hours of Work

  • Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.).
  • Travel may be expected locally between System locations.

  Physical Demands/Requirements (please list the physical demands of the job)

  • [The physical demands of the job, including bending, sitting, lifting and driving]
  • [the physical demands; ]
  • [the physical demands; ]
  • [the physical demands; ]
  • Etc…

  Equal Employment Opportunity

  Independence Health and its affiliated companies are Equal Opportunity Employers. It is their policy to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran status, or genetic information, or any other classification protected by law. Independence Health and its affiliated companies will comply with all applicable laws and regulations.

  Disclaimer

  This job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Moreover, duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

  Work Environment

  Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines

  When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential – Absolute Necessity. Marginal – Minimal Necessity. Constantly – 5.5 to 8 hours or more or 200 reps/shift. Frequently – 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally – 0.25 to 2.5 hours or 2-32 reps/shift. Rarely – Less than 0.25 hours or less than 2 reps/shift.	Physical Condition	Essential	Marginal	Constantly	Frequently	Occasionally	Rarely	Never
  Extreme Heat							X
  Extreme Cold							X
  Heights							X
  Confined Spaces							X
  Extreme Noise(>85dB)							X
  Mechanical Hazards							X
  Use of Vibrating Tools							X
  Operates Vehicle (company)							x
  Operates Heavy Equipment							X
  Use of Lifting/Transfer Devices							X
  Rotates All Shifts							X
  8 Hours Shifts	X		X
  10-12 Hours Shifts	X			X
  On-Call							X
  Overtime(+8/hrs/shift; 40/hr/wk)							X
  Travel Between Sites	X				X
  Direct Patient Care							X
  Respirator Protective Equipment							X
  Eye Protection							X
  Head Protection (hard hat)							X
  Hearing Protection							X
  Hand Protection							X
  Feet, Toe Protection							X
  Body Protection							X
  Latex Exposure		X		X
  Solvent Exposure							X
  Paint (direct use) Exposure							X
  Dust (sanding) Exposure							X
  Ethylene Oxide Exposure							X
  Cytotoxic (Chemo) Exposure							X
  Blood/Body Fluid Exposure							X
  Chemicals (direct use) Exposure							X
  Mist Exposure							X
  Wax Stripper (direct use)							X
  Non-Ionizing Radiation Exposure							X
  Ionizing Radiation Exposure							X
  Laser Exposure							X

  Physical Demands

  When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential – Absolute Necessity. Marginal – Minimal Necessity. Constantly – 5.5 to 8 hours or more or 200 reps/shift. Frequently – 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally – 0.25 to 2.5 hours or 2-32 reps/shift. Rarely – Less than 0.25 hours or less than 2 reps/shift.	Physical Condition	Essential	Marginal	Constantly	Frequently	Occasionally	Rarely	Never
  Bending (Stooping)		X				X
  Sitting	X			X
  Walking	X				X
  Climbing Stairs		X				X
  Climbing Ladders							X
  Standing	X				X
  Kneeling							X
  Squatting (Crouching)		X				X
  Twisting/Turning							X
  Keyboard/Computer Operation	X			X
  Gross Grasp		X			X
  Fine Finger Manipulation		X			X
  Hand/Arm Coordination		X			X
  Pushing/Pulling(lbs. of force)		X
  Carry		X
  Transfer/Push/Pull Patients							X
  Seeing Near w/Acuity	X				X
  Feeling (Sensation)							X
  Color Vision		X				X
  Hearing Clearly	X			X
  Pulling/Pushing Objects Overhead							X
  Reaching Above Shoulder Level		X				X
  Reaching Forward		X			X
  Lifting Floor to Knuckle		X
  Lifting Seat Pan to Knuckle	###						X
  Lifting Knuckle to Shoulder	###						X
  Lifting Shoulder to Overhead	###						X

  When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

  The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

• About the company

  Excela Health is a not-for-profit health organization that includes three licensed, acute care hospitals, two free-standing outpatient surgery centers, home care and hospice, physician practices, a durable medical equipment company and other facilities...

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