Job Details

EMPLOYMENT TYPE - Ongoing Full time

LOCATION - SA

AFP BAND & SALARY - Band 03, $69,224.00 - $80,821.00

JOB REFERENCE NUMBER - 12267

This advertisement is to fill current vacancies and create a merit pool for future ongoing or non-ongoing vacancies arising over the next 12 months.

Did you know?

The mission of the Australian Federal Police is to provide dynamic and effective law enforcement to the people of Australia. It provides policing throughout Australia in relation to the prevention and detection of crimes against the Commonwealth, its laws and integrity, and community police services to the Community of the ACT.

Working for the AFP provides you with a diverse and rewarding career. Whether you immerse yourself in a position on the frontline, or provide critical operational or professional support, the work you do makes a big impact on the people of Australia.

We recognise your contribution to our workforce and offer generous remuneration and conditions including:

• Six weeks (30 days) of paid annual leave per year + additional paid Christmas stand down
• 4 extra mandatory leave rest days per year
• 18 days of paid personal leave per year
• Generous superannuation of 15.4%
• 16 weeks of paid maternity leave (after 12 months of service) + an additional 36 weeks of maternity leave without pay
• Generous salaries and incremental salary progression governed by the AFP Enterprise Agreement
• Flexible and hybrid working arrangement that provides work/life balance
• Access to ongoing training and professional development opportunities

What is the role?

Applications are sought from suitably qualified applicants wishing to be considered for the role of Corporate Administration Officer.

The Finance and Commercial team supports a Command through the delivery of financial policy advice, management accounting and reporting, asset management, fleet services and facilities services.

You work effectively in a small team and responsible for assisting with the delivering of day-to-day services that ensure the Commands financial and commercial compliance and operational readiness. You perform a range of corporate activities and are the initial point of contact for frontline enquires; escalating matters accordingly to ensure high quality and timely finance and commercial services are delivered to the Command

You will also be required to contribute to the achievement of outcomes in accordance with the regulatory framework, the AFP Code of Conduct and the AFP Governance Instruments. It is expected that the successful applicant will deliver on the core responsibilities and meet any requirements of the position as outlined below.

What will you do?

As a member of the Finance and Commercial Team, you work under supervision and contribute to tasks based on Command priorities such as assisting with asset stocktakes, financial statements and logistical support.

Your responsibilities include the following:

• Working collaboratively with your Senior Team Member and Team Leader to effectively execute finance and commercial services for the Command.
• Taking appropriate actions to coordinate and/or monitor day-to-day tasks or assigned work in an effective, timely and professional way – according to the standards set within the team.
• Assisting with Fleet coordination including utilisation reporting, servicing, fuel cards, insurance claims, parking and infringements.
• Managing the team’s inbox, including escalating enquiries in a timely manner.
• Undertaking asset management activities including stocktakes, asset disposal.
• Maintaining comprehensive records detailing all Fleet vehicles ensure the currency of the information and reporting.
• Responding to and escalate ad-hoc enquiries relating to assets, fleet and facilities.
• Assisting with managing building and accommodation projects.
• Assisting with the collation and monitoring of procurement activities and contracts.
• Keeping up to date with relevant changes with team’s policies and procedures.

Essential Requirements

• You must be an Australian Citizen at the time of application.
• A Negative Vetting 1 (Secret) security clearance or the ability to obtain one.
• A minimum of 3 years' experience in an administration role in a complex or large organisation.
• Demonstrated proficiency in Microsoft Outlook, Word and Excel

Desirable Requirements

• Has completed or currently completing tertiary studies in a relevant discipline.

Selection Criteria

• Organising your work, making sound decisions and achieving outcomes
• Communicating and working effectively with other people
• Applying technical knowledge, expertise and skills

Application

As part of your application you are required to submit the following documents via the AFPs Recruitment System (Jobs portal) prior to the closing date and time:

• Resume/CV - This will form the basis for determining your suitability against the position requirements and give the panel a clear outline of your current knowledge and qualifications along with previous experiences. Please include your work history, responsibilities and achievements.
• Applicant pitch (maximum one page). Ensure your pitch tells us why you are the best fit for the role, with examples that demonstrate your capabilities addressing the selection criteria, role requirements and work level standards for the role.
• External applicants please ensure you meet our employment suitability and COVID-19 vaccine requirements before submitting an application.

Only complete applications will be considered. Please review and ensure the uploaded documents are correct for this application after submitting your application.

Good luck with your application!

COVID - 19 Mandate

AFP employees are required to have received a minimum of two COVID-19 vaccinations (or one dose if the Janssen vaccine was used). Satisfactory proof of vaccination status will be required at the time an offer of employment is made. Please contact the Recruitment Team if you wish to discuss the COVID-19 vaccine requirements further.

Employment Suitability Questionnaire (ESQ)

All external applicants must complete an Employment Suitability Questionnaire should you successfully progress from the application stage. This aids in the assessment of your character and your ability to comply with the AFP's professional standards both in an official and private capacity. We encourage you to review our employment suitability standards to ensure that you meet the requirements before you submit your application.

The AFP Recruitment Team will be in touch to let you know if you'll need to provide the following additional information:

• A completed Employment Suitability Questionnaire (ESQ);
• Traffic history for the last 10 years;
• and Proof of Australian citizenship.

Applicants will not receive feedback at this gateway.

Interview

Applicants who have demonstrated their suitability for employment through their resume, application and ESQ, may be invited to a formal interview. Using the relevant AFP work level standards as a guide, you may be asked a range of questions to demonstrate your skills and abilities. These could include behavioural based scenario questions.

You can prepare for the interview by:

• reviewing your responses to the selection criteria, picking a few additional examples to use in the interview
• participating in a mock interview using the selection criteria to think of possible questions.

Finger Printing

AFP employees are required to have their finger prints taken. This requirement will be undertaken at the time an offer of employment is made.

Commitment to Diversity & Inclusion

Diversity and inclusion is an operational priority for the Australian Federal Police (AFP). To be an effective police force, we must be reflective of the community we serve, working across languages, cultures and transnational borders. The 2023-26 Diversity & Inclusion Strategy is the guiding framework for delivering the AFP’s diversity and inclusion goals and reflecting our commitment to being an employer of choice, incorporating diversity and inclusion principles in day-to-day practice and building a psychologically and culturally safe workplace. This includes hiring people from diverse backgrounds who bring their lived experience to contribute, and add value, to the AFP.

Find out more about how the AFP embraces diversity and inclusion.

Contacts and Closing Information

Contact Officer - Jake Gazettas,

Contact Officer Phone: 0436 964 535,

Contact Officer Email: jake.gazettas@afp.gov.au

Applications Close: 11:59pm (AEDT) 11/10/2023

To view other employment opportunities, please visit our career site.

www.afp.gov.au