• Job Description

  Req#: 3014

  Summary

  Jefferies is seeking an exceptional Corporate Receptionist to join our front of house team in Sydney. Jefferies is a leading global, full-service Investment Banking and Capital Markets firm.

  The Corporate Receptionist provides exceptional high-end service to clients, answers incoming client phone calls, manages the hosting of client meetings and coordinates meeting room and facilities requirements.

  This is an exceptional opportunity to work in a high-end environment.

  Primary Responsibilities

  • The full range of corporate reception responsibilities to clients and staff at a superior level
  • Greet all guests at reception in a welcoming professional manner
  • Answer incoming phone calls and direct to the appropriate contact
  • Manage meeting room calendars to ensure that all meeting room requests are responded to and accommodated
  • Coordinate meeting requirements (agenda, materials, catering and IT) and set up meeting rooms.
  • Provide front of house service, including coffees for client meetings
  • Organise catering for client meetings
  • Manage incoming and outgoing mail/courier requirements
  • Ensure the reception area, meeting rooms and boardroom are presentable at all times
  • Ensure the back of house kitchenettes are stocked and tidy
  • Manage all incoming and outgoing mail, including couriers
  • Make bookings and reservations for staff
  • Manage the security passes for staff and guests
  • Ad hoc administrative support, including expense claim reimbursement processing
  • Assist with general resource management tasks and marketing tasks
  • Assist with day-to-day facilities services and tasks

  Required Background

  • At least three years’ experience in a premium service environment including as a Corporate Receptionist, luxury 5-star hotel Receptionist, in a premium fine dining restaurants as a host or airlines.
  • Experience in engaging and building rapport with VIP clients as well as the ability to engage with and develop relationships with a diverse range of people
  • Comfortable working in a fast paced and dynamic environment
  • Able to manage calls and relay messages
  • Proactive with great initiative and passion for owning your responsibilities and delivering high quality support
  • Able to maintain high levels of cleanliness for the front of house
  • Ability to multitask and prioritise tasks
  • Ability to handle sensitive information with the utmost discretion and confidentiality.
  • Practical, organised and level-headed
  • Professional demeanour and appearance
  • Good understanding of Microsoft suites including Outlook, Excel and Word
  • Whilst not essential for the role, tertiary qualifications would be highly regarded

  Benefits

  • Above market salary plus super
  • Discretionary bonus
  • Private medical insurance
  • Employee referral rewards
  • Employee assistance program
  • Premium modern corporate offices

  This position is full-time permanent, Monday to Friday from 8.30am to 5.30pm with some early morning and after-hours requirements to attend to client meetings.

• About the company

  Jefferies Group LLC is an American multinational independent investment bank and financial services company that is headquartered in New York City.

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