• Job Description

  Req#: 1542

  Job Title: Counselor Secretary Exemption Status/Test: Nonexempt

  Reports to: Principal/Counselor Date Revised:

  Dept./School: Assigned Campus

  
  Primary Purpose:

  Under moderate supervision provide routine clerical support for the efficient operation of the school counseling office and professional staff. Maintain current and accurate confidential student records and be a team player.

  Qualifications:

  Education/Certification:

  High school diploma or GED

  Special Knowledge/Skills:

  Knowledge of general office procedures

  Proficient keyboarding and file maintenance skills

  Ability to use software to develop spreadsheets and databases, and do word processing

  Ability to follow verbal and written instructions

  Ability to perform a variety of tasks often changing assignment on short notice with some direction

  Effective organizational, communication, and interpersonal skills

  Experience:

  2 years clerical experience

  Major Responsibilities and Duties:

  Records, Reports, and Correspondence

  1. Provide general clerical support including word processing, data entry, filing, and file maintenance.
  2. Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records.
  3. Process changes and adjustments to student schedules.
  4. Maintain complete and accurate student records including test scores and final grades on permanent records.
  5. Compile, maintain, and file all reports, records, and other documents as required.

  Reception and Phones

  1. Receive incoming calls, take reliable messages, and route calls to appropriate staff.
  2. Assist counselor(s) with scheduling of meetings and appointments.

  Other

  1. Receive, distribute, and ensure security and confidentiality of testing materials.
  2. Maintain college information library and help students, parents, and teachers find information about testing, scholarships, and college materials.
  3. Maintains confidentiality.
  4. Follow district safety protocols and emergency procedures.

  Supervisory Responsibilities:

  None

  Mental Demands/Physical Demands/Environmental Factors:

  Tools/Equipment Used: Standard office equipment including personal computer and peripherals

  Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

  Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

  Lifting: Occasional light lifting and carrying (less than 15 pounds)

  Environment: May work prolonged or irregular hours

  Mental Demands: Work with frequent interruptions; maintain emotional control under stress

• About the company

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