• Job Description

  Req#: 4293406
  The First Judicial District is seeking qualified applicants for a full-time highly organized and detailed oriented Temporary Court Operations Clerk to join the Dakota County Court Administration team in Hastings, MN.
  
  This position will focus on reviewing and processing reports and assisting with general office needs including copy requests, answering phones and assisting customers at the front counter. This temporary position is expected to last until December 31, 2024.
  
  The primary work location for this position is in the Probate/Family Division at the Dakota County Judicial Center in Hastings, MN 55033 . Standard hours of work are Monday-Friday, 8:00 AM - 4:30 PM. Reimbursable travel to and work at other Dakota County Court facilities may be required, including the Dakota County Northern Service Center in West St. Paul, MN 55118 and the Dakota County Western Service Center, Apple Valley, MN 55124. The following are examples of major job duties expected for this position:
  • Performs routine and/or limited scope court operations work, which may include scanning and/or imaging documents, data entry, retrieving and filing case files and documents, and/or responding to requests for information. Scheduling and maintaining court calendars.
  • Receives and responds to questions and requests for information from the general public, attorneys, and court employees; provides requested information in accordance with applicable policies, laws, and procedures; issues receipts for payment of court fees, fines, bail, and restitution; checks people in for court; assists public in filling out various applications and forms; prepares certified and plain copies of court records upon request.
  • Performs filing and retrieval of paper records, exhibits, electronic records, and electronic or digital records of legal or other proceedings; sets up and maintains documents, files, records, and reports relating to court activities; indexes and files a variety of records; inputs, updates, or deletes information in electronic case management system; copies, scans, and distributes documents including imaging original documents into digital files; assigns appropriate security levels for documents; manages, handles, indexes, stores, maintains, returns, and/or destroys court exhibits and documents per policies and procedures.
  • May perform office support duties including receiving, sorting, opening, and distributing mail; may process and receipt checks received; orders and distributes courtroom and office supplies; copies, prints, and maintains courtroom and office forms and documents; serves as a receptionist.
  • May provide assistance to others in performing courtroom operation duties, including clerking hearings, scheduling hearings, working calendars, and assisting staff with in-court updating.
  • May initiate case records using electronic means or paper documents; records required data regarding parties, documents, flags, comments, and events in electronic case management system and other relevant systems; scans original documents into digital files for attachment to electronic case record.
  • Attends and participates in division/team meetings and trainings; maintains knowledge of court policies, processes, and procedures.
  Minimum Qualifications
  • Graduate from an approved high school/GED or vocational school and relevant job experience. This level would be obtained through six months of general clerical experience.
  Preferred Qualifications
  • Knowledge of modern office practices and procedures.
  Knowledge, Skills and Abilities
  • Knowledge of the organization, operation, function, and jurisdiction of the court.
  • Knowledge of customer service practices and techniques.
  • Skill in the operation of a personal computer and the ability to learn court automated information systems.
  • Ability to learn, interpret, and apply rules, statutes, laws, policies, and procedures.
  • Ability to accurately enter data and update records and the ability to maintain an accurate record filing system.
  • Ability to handle sensitive and confidential matters and files appropriately and in compliance with all applicable court rules, policies, and statutes.
  • Ability to understand and follow oral and written instructions.
  • Ability to communicate courteously and effectively, both orally and in writing.
  • Ability to adapt to change and prioritize work in a fast-paced environment.
  • Ability to establish and maintain effective working relationships with others.
  • Knowledge of basic arithmetic.
  The Minnesota Judicial Branch (MJB) is committed to providing fair and equal access to justice. If you share this same commitment, desire a meaningful career serving the public, and want the opportunity to make a difference for your community, consider a career with us. We celebrate and are committed to the principles of diversity and inclusion, and actively seek and encourage applications from persons with diverse backgrounds and characteristics. Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB.
  
  TO APPLY
  Please apply for this position online by clicking the Apply link at the top of this page. Cover letter and resume are recommended and can be uploaded/attached to your online application. For instructions on creating and submitting your online application, click on the Menu link in the upper left corner and select Help and Support.
  
  This is a Teamsters CAT represented position and is posted for both internal and external application. Application deadline for internal candidates is Thursday, December 7, 2023, at 11:59 PM and external candidates is Thursday, December 14, 2023, at 11:59 PM. Only current Teamsters CAT represented employees are eligible for internal consideration.
  
  
  The expected starting salary range for external candidates is $17.88 - $23.19 per hour ($37,333.44 - $48,420.72 annually) based on qualifications. The full salary range for this position is $17.88 - $28.49 per hour ($37,333.44 - $59,487.12 annually). This position is non-exempt under the Fair Labor Standards Act and is eligible for State of MN employee benefits.
  
  
  All Employment offers are contingent upon satisfactory results of a criminal background check.
  
  Please contact Human Resources at 1stdistrict.hr@courts.state.mn.us with questions regarding this position.
  
  It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting HR, 1stdistrict.hr@courts.state.mn.us.
  
  The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the policy of the Minnesota Judicial Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds.

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