• Job Description

  Req#: 4872554

  A career with Sheboygan County is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking always to improve ourselves and our organization.

  Becoming a member of our growing team also means that YOU become our top priority. You will not only enjoy a dynamic work environment but a variety of perks including but not limited to the following:

  • Generous benefits package and access to our free InHealth Clinic
  • Time off: 15 vacation days upon hire, sick time and 10 paid holidays
  • Other perks: Referral program, Wisconsin Retirement System, education discount, quarterly recognition awards, wellness program and much more!

  Court Service Assistants perform functions statutorily and administratively assigned to the Clerk of Circuit Courts. These functions include but are not limited to:

  • Performing a variety of clerical tasks in connection with the maintenance of court records. Accept, file, authenticate and record new e-Filed cases and electronically filed documents into the Consolidated Court Automation Program (CCAP) database. Scan and process all paper documents into CCAP database as filed with the Clerk of Courts Office. Electronically route documents to the assigned court official per office procedure.

  • Processing dispositions of cases into database according to established office procedures. Prepare and distribute all post-disposition paperwork to all parties and agencies.

  • Enter accounts receivable into CCAP computer system, generate billing statements and reminder notices.

  • Manage work flow to ensure all cases are efficiently and accurately maintained in a timely manner.

  • Act as representative of the Clerk of Court when communicating with pro se litigants and attorneys in person and by telephone. Make independent decisions as the situation may dictate within the scope of the position description.

  • Monitor the shared Record Search email and perform record searches and assist the public in researching records.

  • Attend, take minute’s electronically in real-time utilizing CCAP, mark exhibits and administer oaths at court hearings. Electronically generate Notices of Hearing, Bail Bonds, and other documents as ordered at the time of the hearing by the Court and distribute to all parties.

  • Operate courtroom technology, conference line, Zoom, Digital Audio Recording (DAR) during court proceedings.

  • Schedule and send notices of hearing dates as requested by judges, attorneys and pro se litigants, within statutory time limits.

  • Process substitution of judge requests and recusals.

  • Prepare complex legal documents, orders, reports and statistical information as necessitated by statutory requirement, office policy and judicial process.

  • Review and update litigant addresses and legal representation as necessary.

  • Contact and confirm interpreters of upcoming court proceedings. Update confirmed interpreter in CCAP.

  • Receive mail, date stamp, reply or route according to procedures established by the Clerk of Court.

  • Create or receive for distribution to the court proposed orders. When signed by the court distribute to appropriate offices, agencies and parties.

  • Contact attorneys for guardian ad litem appointments, enter attorney in CCAP and route affidavits and other relevant documents to the guardian ad litem.

  • Provide procedural information to pro se parties regarding filing new cases, motions and other legal documents.

  • Prepare, distribute, receive and record juror questionnaires, calendars and surveys. Maintain calendar of jury trials. Electronically assemble jury panels, prepare juror lists for court cases, and set jury phones. Collect and distribute jury statistical information. Monitor emails in the shared juror mailbox and respond to jurors in a timely manner.

  • Assist with the preparation, electronic assembly and monitoring of files that are appealed.

  • Perform any other duties that are required or may be assigned.

  
  

  • High school education or equivalent.

  • Proficient in typing skills.

  • Comprehensive knowledge of office practices and procedures; proficiency in the use and understanding of business terminology, and the ability to follow complex oral and written instructions.

  • Ability to exercise discretion and make decisions based on legal parameters and office policies and procedures.

  • Ability to utilize a personal computer system for automated record keeping, scheduling and preparation of documents.

  • Ability to maintain a high level of discretion, confidentiality and integrity, and utilize good judgment, tact and courtesy in dealing with all parties.

• About the company

  The museum complex includes the historical David Taylor House, the 1864 Weinhold Family Homestead, the 1890s Schuchardt Barn with rural agricultural displays and the 1867 Bodenstab Cheese Factory with early commercial cheese making implements.

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