• Job Description

  Req#: C9354-25-0478?language=en&page=190&sort=publicationDateDesc

  Job summary

  Are you

  • Looking for an exciting career in admin where you will be supported to reach your full potential
  • A good communicator, working in a diverse but exciting directorate which is driving new innovation forward in the Trust.
  • Organised and work well within a team?
  • Have sound IT/administration skills (Word, Excel, Powerpoint)
  • Able to maintain a calm approach under pressure?

  If so we would love to hear from you. You may be the applicant we are looking for in the rare and exciting role of Team Administrator working across a diverse and varied directorate.

  You would be joining a friendly, innovative and supportive multi-disciplinary team, dedicated to providing a high-quality service to innovate, transform, improve the best possible outcomes for the people that the Trust services. The role entails building excellent relationships and providing co-ordinated, responsive and flexible administrative support. Also vital to the role is the ability to maintain an enthusiastic empathic approach and a desire to make a difference.

  Main duties of the job

  We are looking for highly skilled workers who are interested in working for Sussex Partnership NHS Foundation Trust.

  This role will work closely with the Business Manager supporting the Chief Strategy and Partnerships Officer as well as working across the directorate working with the senior leadership team across a number of diverse teams driving innovation forward.

  • Building strong relationships across the directorate as well as with internal and external stakeholders.
  • Co-ordinating and implementing processes to ensure the senior leadership team are provided with a highly efficient, productive and supportive administrative service.
  • Leading by example, setting expectations regarding levels of customer service, ensuring admin colleagues understand and maintain these.
  • Ensuring administration is carried out in line with Trust policy and standard operating procedures
  • Working collectively within a team but also demonstrating skills of assertiveness, a self-starter, who is able to work under pressure, prioritising demands directorate-wide.
  • Supporting with general admin duties as required demonstrating initiative to prioritise competing demands within set timescales.
  • Diary management which can be complex and challenging.
  • Minute taking, preparing Agendas and documents as needed.
  • Computer literate - Ability to use MS Teams suite of software applications.
  • To provide and obtain reports and data as required.

  About us

  Once you have completed our thorough induction and training programme, you will be provided with the autonomy to work independently and complete your role to the best of your ability. You will receive excellent supervision and support and we are committed to staff professional development and encourage in-house training opportunities.

  The Chief Strategies and Partnerships Directorate is innovative and forward focussed providing varied and diverse services across the Project Management Office, Digital Teams, Charity, Specialist Provider Collaboratives implementing change and transformation to deliver the best possible outcomes for the patients the Trust serves as part of Sussex Partnership NHS Foundation Trust.

  Administrative services within our teams are crucial to the success of the delivery of our services and we rely heavily on the support and creativity of our administrative colleagues. You will be joining a supportive and innovative team where administrative input is highly regarded and appreciated.

  Details

  Date posted

  07 May 2025

  Pay scheme

  Agenda for change

  Band

  Band 4

  Salary

  £26,530 to £29,114 a year pro rata

  Contract

  Permanent

  Working pattern

  Part-time

  Reference number

  354-CO-21592

  Job locations

  Portland House

  Richmond Road

  Worthing

  BN111HS

  
  

  Job description

  Job responsibilities

  For detailed information about the role, please refer to the attached job description and person specification.

  Job description

  Job responsibilities

  For detailed information about the role, please refer to the attached job description and person specification.

  Person Specification

  Qualifications

  Essential

  • NVQ 3 in Business & Administration or evidence of equivalent practical experience
  • RSA 3 or equivalent experience and evidence of further practical experience
  • Good standard of secondary education; GCSE at Grade C or above

  Knowledge/Experience

  Essential

  • Significant experience of a range of secretarial procedures
  • Significant experience of working as an administrator or secretary
  • Experience of office and resource management
  • Experience of supervising others
  • Experience of producing documents to a high standard of presentation with good accuracy
  • Experience of maintaining office systems
  • Experience of generating own correspondence
  • Experience of working as part of a team

  Person Specification

  Qualifications

  Essential

  • NVQ 3 in Business & Administration or evidence of equivalent practical experience
  • RSA 3 or equivalent experience and evidence of further practical experience
  • Good standard of secondary education; GCSE at Grade C or above

  Knowledge/Experience

  Essential

  • Significant experience of a range of secretarial procedures
  • Significant experience of working as an administrator or secretary
  • Experience of office and resource management
  • Experience of supervising others
  • Experience of producing documents to a high standard of presentation with good accuracy
  • Experience of maintaining office systems
  • Experience of generating own correspondence
  • Experience of working as part of a team

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Additional information

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Employer details

  Employer name

  Sussex Partnership NHS Foundation Trust

  Address

  Portland House

  Richmond Road

  Worthing

  BN111HS

  
  

  Employer's website

  https://www.sussexpartnership.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  Sussex Partnership NHS Foundation Trust

  Address

  Portland House

  Richmond Road

  Worthing

  BN111HS

  
  

  Employer's website

  https://www.sussexpartnership.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

Notice