Occupational Summary

The CTSI Director of Finance will be responsible for overseeing and stewarding the financial assets of the CTSI. They will be the primary point of contact for financial issues for the SOM and will work closely with the SOM Finance Office and the Office of Research Administration.

Work Performed:

• Strategic Planning and Oversight
• Set financial mission and goals for organizational unit (BFR)
• Support the Director and Chief Administrative Officer in annual negotiations regarding institutional support with Health System, University, and School leadership
• Participate in annual negotiation meetings, providing all necessary documentation
• Oversee development of CTSI program annual budgets
• Coordinate the preparation of the consolidated annual tiered budget for SOM
• Prepare annual budget including expense and revenue budgets for all units within the BFR
• Work with SOM Finance Office on annual budget, Spring and Fall Projections; serve as main POC for SOM Finance office
• Determine resource needs for financial and grants management and compliance
• Provide ad hoc budget and analyses, including Business Plans, for new programmatic opportunities

Reporting and Analysis:

• Develop standard financial reports and forecasts for each unit within the BFR
• Prepare and distribute monthly reporting package which includes a consolidated P&L and detailed statements
• Ad hoc reporting as needed
• Preparation of Discretionary Fund Reports, analysis and distribution of those reports
• Overall responsibility for month-end, quarter, year-end close
• Establish format and SOPs for monthly finance meetings with program teams and faculty leaders
• Compare forecasted spending throughout the fiscal year as compared to budget
• Identify causes for variances
• Address potential and actual overdrafts on projects

Compliance and Controls:

• Ensure financial and grants compliance
• Implement processes/ensure adequate training are in place, consistent with University requirements and expectations
• Oversee and manage the implementation of Financial Assessment Management System for the BFR
• Conduct internal audit of current processes for procurement (Buy@Duke, PCards, etc.) ensuring adequate controls
• Establish necessary controls & processes for purchasing and financial management, consistent with University policies
• Coordinate Duke and other audits of financial and accounting systems and procedures
• Supervise Financial Staff
• Oversee work of Grants Manager and Financial Analysts
• Mentor staff and support their career development
• Identify new resources as needed
• Prepare necessary documentation for new hires
• Conduct annual performance appraisals of employees

Job Requirements:

• Bachelor’s degree in Accounting, Finance, or Business Administration, or a related field
• Strong communications skills
• Work requires a minimum of 10 years related business or administrative experience to acquire competence in applying general accounting principles, personnel practices, and coordination of major administrative functions

Minimum Qualifications

Education

Work requires a Bachelor's degree in Accounting, Finance, Business Administration or a related field.

Experience

Work requires a minimum of 10 years related business or administrative OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE experience to acquire competence in applying general accounting principles, personnel practices and coordination of major administrative functions.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.