City of Anaheim

Data Entry Operator - Finance


Pay$43992.00 - $56139.20 / year
LocationAnaheim/California
Employment typeOther

This job is now closed

  • Job Description

      Req#: 4963378


      The City of Anaheim Finance Department seeks an experienced Data Entry Operator with good organizational skills, attention to detail, and team-oriented capacity in the Accounts Payable division . The Data Entry Operator, under supervision, scans all Accounts Payable invoices into Laserfiche archiving software and enters invoice and journal vouchers data from source documents into a computer using existing formats; sorts, checks, logs, and codes; classifies data, verifies keyed information; and performs other clerical functions as assigned.

      Qualified candidates will have journey-level data entry experience. Ideal candidates will have at least two (2) years of data entry experience, as well as experience in high volume data entry, data entry within a general accounting or accounts payable environment, experience entering data into a business system, and experience utilizing Laserfiche or other file archiving software.
      The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.

      Review and analyze incoming data for accuracy and to determine necessary action to be taken before entering into computer, navigate through a variety of entry screens; through a computer terminal, enter memorized codes and abbreviations into system/software program.
      Depending upon area of assignment, at a high level of speed and accuracy enter into the computer a variety of information and data such as warehouse and dispatch orders, cash amounts, electrical services, utility orders, fees, charge codes, meter readings, budget entries, activity data, general reports, license renewals and approvals, applications, mailing lists, zoning information, police reports, court complaints, misdemeanor/infractions citations, field interview cards, booking reports and crime statistics, fire inspection and violation records, accounts receivable, payroll, fixed assets and others.
      Review data previously entered into system, verify accuracy and completeness and modify or correct errors when necessary.
      Perform complicated name and business searches using data in the computer system and hard copy materials so person and business names are entered correctly.
      Memorize codes and abbreviations for accurate data entry.

      Operate a computer printer, search for and retrieve information stored in the computer for printing. Return various outgoing data back to the appropriate department and/or staff.

      Screen mail, arrange in priority order, assemble background information and distribute to appropriate personnel.
      Locate sources of information in a computer, compile narrative and statistical reports in a proper format for finished report; utilizing computer keyboard create and complete forms, schedules, reports, lists, general correspondence and mail merges.

      Operate a variety of office equipment, such as a computer, word processor, calculator, transcription device, copy machine, scanner, telephone, fax machine and printer.
      Proofread materials for clerical, grammar and spelling accuracy.
      Copy, collate, staple and otherwise bind a variety of materials; print and mail notices and letters According to document retention policies file materials into established filing systems; prepare file boxes for off-site storage.
      Act as a receptionist to the public, answer and respond to calls, screen inquiries and take messages, all of which requires an understanding of policies and procedures of the work unit.
      May perform other clerical duties such as ordering office supplies and maintaining supply inventory.

      As assigned, may make work assignments and train and review the work of part-time employees. When assigned to the Utilities Department establish knowledge of utility meter reading, billing practices, and flow of data for a variety of Utility procedures.

      Perform related duties and responsibilities as required.

      Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities are as follows:

      Experience
      : Journey-level (2 years) data entry experience.
      Knowledge of: Oral and written English usage; computer data entry; word and database software; basic math; simple record keeping methods; office procedures.
      Ability to: Operate computer terminal or data entry equipment accurately; enter into the computer a large volume of data with a high level of speed and accuracy; maintain accurate records and files; develop an understanding of the assigned work and identify routine inconsistencies and/or errors in the data to be entered; understand pertinent procedures and functions quickly and apply them without immediate supervision; establish and maintain effective relationships with those contacted in the course of work.
      When assigned to Utilities: incumbents must memorize and apply alpha-numeric codes and abbreviations for use in data entry; learn and apply knowledge of the flow of data for a variety of Utility procedure including: meter reading, field service repair, credit disconnects, turn-on/turn-off, diversion investigations, and job order processing.

      Environment/Working Conditions

      Environmental Conditions
      : Due to the nature of work assignments, the employee works in a typical busy office environment with employee and public contact. The noise level may be quiet to normal. Some fieldwork may occasionally be necessary.

      Physical Conditions: Due to the nature of work assignments, incumbents must be able to work in an office environment utilizing modern office equipment and technology and may require sitting for prolonged periods of time using a computer; repeatedly moving wrists and using both hands. The incumbent stands, walks, lifts up to eight pounds and may twist, reach, bend, crouch and kneel. An incumbent must be able to meet the requirements of the classification and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed.

      Supervision Received and Exercised
      Works under general supervision. Work in progress and completed work is reviewed periodically. Some positions may train, assign and review the work of part time employees.


    Applications will be accepted until Wednesday , July 9 , 2025 at 5:00 PM. Applicants are encouraged to apply early. Applications will not be accepted after this deadline.


    The selection process will consist of a minimum of skills examination and oral interview.


    The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.


    Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating See Resume is not an acceptable substitute for a completed application. The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening).


    The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.


    Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.

  • About the company

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