• Job Description

  Req#: 58433

  . Phillips 66 & YOU - Together we can fuel the future

  The Data Specialist will assist with managing the Information Management system that ensures the Borger Refinery controlled documents are kept current and business records are maintained in accordance with the Corporate Records Management Policy and with standard business practice. Provides functional guidance to the Engineering Records workforce. Provides support for General and Doc Admin groups, Livelink, SAP/DMS, Records Management and Document Management.
  
  Responsibilities May Include:

  • Responsible for document and records management quality assurance and compliance issues.
  • Managing the lifecycle of controlled documentation and business records, and overseeing the storing, arranging, indexing, and classification of electronic and/or paper-based information.
  • Assists with maintaining records management policies, procedures, and filing systems specific to the refinery.
  • Assists with managing the security and permissions access to information within Livelink.
  • Assists IT Area Lead and Digital Coordinator on system migrations, upgrades, and implementations.
  • Create and maintain Equipment information Folders through the MOC Process, RFIs, and SAP FLOC/Equip Request.
  • Support Mechanical Integrity and Reliability goals by developing and sustaining consistent required documentation for plant equipment and records management.
  • Support TA and Capital Projects with completion of all Functional Location and Equipment Requests, ARC RFI's and the MOC process.
  • Create and Maintain all Functional Locations and Equipment in SAP per the MOC Process, RFIs, PCAFs, and SAP FLOC/Equipment Requests.
  • Manage controlled documents and Legal Holds to assure that documents are kept current and business records are maintained in accordance with the Corporate Records Management Policy.
  • Manage the development of Livelink workflows to improve business work processes.
  • Provide guidance to Employees and Contractors on populating attributes, developing folder and file structure within Livelink.

  
  Required Qualifications:

  • Legally authorized to work in the job posting country
  • High school diploma or GED equivalent
  • 18 years of age or older
  • Previous work experience in a refinery environment
  • Intermediate level of proficiency in Livelink
  • Intermediate level of proficiency in SAP
  • Intermediate level of proficiency in Microsoft Office
  • Excellent inter-personal and strong organizational skills

  Preferred Qualifications:

  • 1 or more years of experience in records management such as record storage, filing and retrieval
  • Strong and effective communication skills (written and verbal) with all levels of the organization
  • Ability to plan and coordinate document and records management activities and interface across all plant functions
  • Ability to plan program resource needs to meet objectives
  • Ability to interpret regulatory guidance
  • Ability to organize large amounts of data efficiently
  • Ability to troubleshoot problems, collect data, establish facts, and draw conclusions
  • Ability to get work done through others to develop win/win solutions
  • Ability to provide concise, specific feedback and receive feedback without umbrage
  • Strong team skills

  The Borger Refinery is located in Borger, Texas, in the Texas Panhandle, approximately 50 miles north of Amarillo, Texas. Refinery facilities include crude distilling, naphtha reforming, fluid catalytic cracking, alkylation, hydrodesulfurization and delayed coking units. The refinery processes primarily medium sour crude oil produced locally, and heavy sour crude oil produced in Canada, all of which are delivered by pipeline. Borger produces a high percentage of transportation fuels, as well as petroleum coke, NGLs and solvents. Refined products are distributed to customers via pipelines from the refinery to West Texas, New Mexico, Colorado and the Midcontinent region.

  Total Rewards

  At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being — physical, emotional, social, and financial — is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results — personally and professionally. Benefits for certain eligible, full-time employees include:

  • Annual Variable Cash Incentive Program (VCIP) bonus
  • 8% 401k company match
  • Cash Balance Account pension
  • Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
  • Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services

  Learn more about Phillips 66 Total Rewards at hr.phillips66.com/.

  Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence. Phillips 66 was recognized by Forbes as one of “America’s Best Employers” in 2021.

  Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow by visiting phillips66.com.

  To be considered

  In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of 11/08/2023 .

  Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

  Phillips 66 is an EEO and Affirmative Action Employer of Women/Minorities/Veterans/Individuals with Disabilities

• About the company

  The Phillips 66 Company is an American multinational energy company headquartered in Westchase, Houston, Texas.

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