Penn State University
Department Head Assistant, The School of Electrical Engineering and Computer Science
This job is now closed
Job Description
- Req#: REQ_0000064977
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.
Coordinate both the promotion and tenure process and the professional-track promotion process for the department. Ensure promotion packets are accurate, complete, and adhering to deadlines.
Responsible for coordinating the faculty recruitment process. Prepare advertisements for faculty positions, coordinate both remote interviews as well as in-person interviews, work with the department head and search committees to coordinate all logistics of the visits, including reserving spaces, arranging catering, developing itineraries, preparing materials, ensuring appropriate on-site support is provided.
Assist department head with obtaining information for projects, determining priorities to meet all deadlines, composing and typing correspondence, and coordinating collection of data.
Manage the department head's calendar.
Schedule and coordinate faculty meetings.
Working as a part of the EECS team, this assistant will provide back-up support for the School Director as well as for the Department Head of Electrical Engineering. This assistant will also receive back-up support and assistance from the Administrative Coordinator for CSE and the Administrative Coordinator of EECS.
WorkLion (collection of general HR information and resources, along with an inquiry system)
FAIS (Faculty Activity Insight System)
PTORP (Promotion and Tenure Online Reviewing System)
Demonstrated ability to be detail-oriented
Excellent communication (both verbal and written) and interpersonal skills
Driven to provide excellent customer service
Ability and willingness to learn job-related software
Demonstrated ability to be proactive and take initiative
APPLICATION INSTRUCTIONS:
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The School of Electrical Engineering and Computer Science (EECS) seeks an Administrative Assistant—Senior Support to support the Department Head in the Department of Computer Science and Engineering (CSE) for numerous faculty processes, including hiring, promotion, and tenure.
While this administrative assistant's main responsibilities will lie within the Department of Computer Science, this position is part of the administrative team that collectively supports The School of Electrical Engineering and Computer Science.
The Department Head Assistant will work both independently and collaboratively, utilizing organizational skills and a high level of professionalism and discretion, to complete this position's responsibilities, which include but are not limited to:
The Department Head Assistant will also play a key role in ensuring faculty compliance with Penn State’s policies and procedures – reading and understanding the policies and procedures to be able to give guidance to faculty members.
After training, the Department Head Assistant will work with various software, including Microsoft Office 365, Workday, and DocFinity, as well as those specific to Penn State:
Education and Experience: Minimum requirements for this position include an Associate's Degree and 4 or more years of relevant experience, or an equivalent combination of education and experience.
Additional Qualifications:
Application Instructions: For full consideration, applicants must include a cover letter and resume with their application. Review of applications will commence immediately and continue until the position is filled.
The School of Electrical Engineering and Computer Science is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
The salary range for this position, including all possible grades is:
$42,100.00 - $61,000.00Salary Structure - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
University Park, PAPursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
About the company
The Pennsylvania State University is a state-related, land-grant research university with campuses and facilities throughout Pennsylvania.
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