• Job Description

  Req#: JR-23065

  Love + medicine is who we are, it's what we do, it's why people want to work here. If you’re looking for a job to love, apply today.

  Schedule Weekly Hours:

  32

  Be the heartbeat of our department as a motivated and organized Secretary, keeping things running smoothly and ensuring every detail is in its place. This position requires enthusiasm and administrative/clerical experience to support our La Crosse and Onalaska OBGYN staff, patients and processes. Ideal candidates possess skills including but not limited to effective and professional communication, detail-oriented and organized work approach, and is self-motivated. Does this sound like you or someone you know? Apply today!

  What's Available:

  • .8 FTE (32 hours/week)

  • Shift: Monday-Friday (no weekends or holidays)

  • Hours: 7:00 AM - 4:30 PM (flexible)

  • Department: La Crosse and Onalaska OBGYN

  What you will get:

  • Starting pay of $16.21/hour + more for experience!

  • Support to grow in your career with access to our Career Development Center and Tuition Investment Program

  • Top-rated retirement plan and healthcare benefits

  • Departmental leadership that supports you as you do your best work.

  • Work/Life balance to love what you do and where you live.

  Gundersen Health System is healthcare for neighbors, by neighbors. While we call La Crosse home, our system has 7 hospitals and 65 clinics in neighboring communities. Inside our walls and our neighborhoods, we deliver world-class medical care combined with the right amount of love. We call it Love + Medicine and it’s who we are.

  Explore why La Crosse is a great place to live and work!

  Job Description:

  The Department Secretary is responsible for providing and coordinating basic office and organizational responsibilities necessary for the operation and support of the medical staff/providers and department. The secretary works as part of a team and frequently acts as a liaison between department staff and internal/external customers.

  Major Responsibilities:
  1. Provides clerical & secretarial support to the medical staff, other providers, managers and the department, which may include special projects.
  2. Adheres to strict organizational customer confidentiality standards, recognizing that even acknowledgment of privileged information is prohibited.
  3. Gathers and tracks lab and test result data as well as testing materials for the department. Responsible for processing correspondence, under direction of MD/provider/manager as appropriate and directed.
  4. Sets up meetings/interviews/telephone conferences/etc. Prepares and distributes agendas; takes, prepares and distributes minutes. Notes commitments made in meeting and arranges for implementation.
  5. Maintains records, databases, statistics and doctor's call schedules.
  6. Views, documents, or prints from the patients electronic health record to assist with coordination of patient care.
  7. Provides internal/external customer service, interfacing via telephone, in person and via computer, performing and expediting problem solving and service support to answer questions, schedule appointments, coordinate service and address other needs.
  8. Works with department and medical staff/providers on special projects/duties.
  9. Performs other departmental support functions and compliance checks (e.g., refrigerator temperature, eye wash checks, crash carts) as requested by medical staff, providers or managers. Departmental responsibilities may include, but are not limited to, maintaining of work area in a neat, clean and organized manner, sorting and distribution of mail, monitoring and maintaining department equipment, placing repair orders when needed and ordering department supplies and equipment.
  10. Participates in orienting and training of new MD/Providers and other staff; helping to introduce day-to-day operations and serving as a training resource for some computer applications utilized within the department.
  11. Demonstrates the ability to prioritize and organize multiple, complex tasks; prioritizes; works accurately and independently with minimal supervision.
  12. Adheres to regular and predictable attendance.

  13. Other duties as assigned.

  Education and Learning:
  REQUIRED
  High School Diploma or equivalency

  
  DESIRED
  High School Diploma or equivalency + post High School training lasting a minimum of one year in a formal Administrative/Secretarial/Office program

  Work Experience:
  REQUIRED
  2 years Recent graduate of a clerical/secretarial training program or 2 years of applicable experience.

  
  DESIRED
  2 years experience in health care/clerical position.

  Age Specific Population Served:
  Unit/Department Specific
  
  OSHA Category:
  Category III - No employees in this job title have a reasonably anticipated risk of occupational exposure to blood and/or other potentially infectious materials.
  
  Environmental Conditions:
  Not substantially exposed to adverse environmental conditions (as in typical office or administrative work).

  Physical Requirements/Demands Of The Position:
  Sitting Continually (67-100% or 8 hours)
  Stooping/Bending Rarely (1-5% or .5 hours)
  Reaching - Below Shoulder Frequently (34-66% or 5.5 hours)
  Repetitive Actions - Pinch Forces Rarely (1-5% or .5 hours) Pounds of force 0-25
  Repetitive Actions - Fine Manipulation Frequently (34-66% or 5.5 hours)

  If you need assistance with any portion of the application or have questions about the position, please contact HR-Recruitment@gundersenhealth.org or call 608-775-0267

  We inspire your best life by relentlessly caring, learning and innovating. This is our purpose. Together with our values — belonging, respect, excellence, accountability, teamwork and humility — our pillars set our foundation and our future.

  Equal Opportunity Employer

• About the company

  Gundersen Health System is a comprehensive non-profit health system based in La Crosse, Wisconsin.

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